Payroll and Benefits Specialist

Ledgent; Portland (OR); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work flexibility

Competitive compensation package

Job summary

Ledgent is seeking a Payroll & Benefits Specialist to support payroll, benefits, and HR administration in a fast-paced environment. You will process multi-state payroll, manage taxes, oversee timekeeping, and support HRIS systems and leave programs.

The role emphasizes accuracy, strong communication, and the ability to juggle multiple priorities while collaborating with accounting and HR teams. Hybrid work with occasional in-office collaboration is offered.

Qualifications

• Strong attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong technical proficiency with Microsoft 365 and HR systems.

Responsibilities

• Process multi-state payroll and ensure accuracy of deductions, taxes, and compliance requirements.
• Manage payroll tax registrations, quarterly and annual tax filings, and year-end reporting, including W-2s and 1095-Cs.
• Oversee timekeeping processes, approvals, overtime monitoring, and issue resolution.
• Administer employee benefits programs, including enrollments, qualifying life events, carrier feeds, invoice reconciliations, and open enrollment.
• Maintain and support HRIS systems, user access, workflows, forms, reporting, and troubleshooting.
• Administer employee leave programs and ensure compliance with federal and state leave regulations.
• Partner with Accounting on payroll reporting, general ledger support, and audits.
• Support onboarding and employee orientation, including training on timekeeping and self-service tools.
• Maintain personnel records, employee data changes, and I-9 compliance.
• Respond to employee HR inquiries and provide timely, customer-focused support.
• Assist with HR projects, policy development, and organizational initiatives.

Skills

Attention to detail

Excellent communication

Time management

HR systems proficiency

Payroll/compliance knowledge

Education

Bachelor's degree preferred

SHRM/HRCI certification preferred

Tools

UKG Ready

Workday

Job description

Ledgent is seeking a Payroll & Benefits Specialist to support key payroll, benefits, and HR administration functions. This role is ideal for a detail-oriented professional who enjoys balancing compliance, employee support, and process improvement in a fast-paced environment.

What You'll Do

• Process multi-state payroll and ensure accuracy of deductions, taxes, and compliance requirements.
• Manage payroll tax registrations, quarterly and annual tax filings, and year-end reporting, including W-2s and 1095-Cs.
• Oversee timekeeping processes, approvals, overtime monitoring, and issue resolution.
• Administer employee benefits programs, including enrollments, qualifying life events, carrier feeds, invoice reconciliations, and open enrollment.
• Maintain and support HRIS systems, user access, workflows, forms, reporting, and troubleshooting.
• Administer employee leave programs and ensure compliance with federal and state leave regulations.
• Partner with Accounting on payroll reporting, general ledger support, and audits.
• Support onboarding and employee orientation, including training on timekeeping and self-service tools.
• Maintain personnel records, employee data changes, and I-9 compliance.
• Respond to employee HR inquiries and provide timely, customer-focused support.
• Assist with HR projects, policy development, and organizational initiatives.

What We're Looking For

• 2-4 years of HR experience with a strong focus on payroll and benefits administration.
• Experience processing multi-state payroll and managing payroll tax compliance.
• Hands-on experience administering employee benefits programs.
• Experience with UKG Ready preferred; experience with Workday or similar HRIS/payroll systems also considered.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong technical proficiency with Microsoft 365 and HR systems.
• Bachelor's degree preferred.
• SHRM or HRCI certification preferred.

Why Join Us?

• Opportunity to make a meaningful impact on the employee experience.
• Collaborative and supportive team environment.
• Competitive compensation and benefits package.
• Hybrid work flexibility with occasional in-office collaboration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.