Payroll and Benefits Specialist

Grand River Aseptic Manufacturing Inc.; Grand Rapids (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits starting day 1

Paid volunteerism starting day 1

PTO 13 days

Wellness time off

Paid holidays

Pay depends on experience

Job summary

Grand River Aseptic Manufacturing Inc. is seeking a Payroll & Benefits Administrator to manage bi-weekly payroll and benefits enrollment on-site in Grand Rapids, MI. This role ensures accurate timecards, benefits data, and payroll processing while supporting HRIS systems.

The ideal candidate has 3+ years of payroll and benefits experience, an associate degree or equivalent, and proficiency with HRIS, MS Word, Excel, and Outlook. On-site position with strong teamwork and compliance focus.

Qualifications

• 3+ years of payroll and benefits experience.
• Associate degree or equivalent.
• Proficient with HRIS, Word, Excel, and Outlook.

Responsibilities

• Process payroll on a bi-weekly basis utilizing time management software and third-party payroll processor.
• Track, monitor, and update Time Off, benefits, and other employee information.
• Reconcile monthly benefits invoices to active employee list.
• Conduct new employee benefit enrollment meeting, benefit administration, 401k enrollments, timecard training; assist employees with benefit and payroll questions.
• Submit necessary claim information for employee leaves.
• Send system-generated journal entry report to Accounting upon completion of payroll processing.
• Provide payroll and benefits support during accounting/finance audits as needed.
• Process employment verifications.
• Provide administrative support by answering phones and greeting visitors.
• Assist HR Generalists in on-boarding, including new hire checklists and HRIS module tasks.
• Work within HRIS system and employee personnel files to maintain accurate employee payroll records.
• Provide effective, responsive, and dedicated customer service to employees’ and managers’/supervisors’ inquiries and concerns in relation to time and attendance and benefits matters.

Skills

Payroll processing

Benefits administration

HRIS

MS Word

Excel

Outlook

Education

Associate’s degree or equivalent

Tools

Paylocity

Employee Navigator

Job description

Agility, Impact, Methodology. Do you exhibit these values and wish to be around others that do too? Do you thrive in fast-paced environments where agility, adaptability, and high standards go hand in hand? Are you driven to make a meaningful impact, whether through your work, your support of others, or your commitment to your community? Are you motivated by a disciplined, science-based approach that ensures consistent excellence, safety, and integrity in everything you do?

Overview of this Position:

This position facilitates the benefits administration and payroll process at GRAM. Processes benefits enrollments and changes, communicates benefits information, facilitate approved payroll changes, and process payroll. This is an on-site position.

Non-Negotiable Requirements:

• 3+ years prior work experience and knowledge of payroll practices and procedures and employee benefits.
• Associate’s degree and/or equivalent related work experience.
• Must have proficient computer skills using an HRIS system, Microsoft Word, Excel, and Outlook.

Preferred Requirements

• Previous experience with Paylocity or similar HRIS.
• Previous experience with Employee Navigator.

Responsibilities Include (but are not limited to):

• Process payroll on a bi-weekly basis utilizing time management software and third-party payroll processor. Ensure all timecards are accurate, complete, and have been approved. Enter and process new employee information and current employee change requests prior to payroll processing.
• Track, monitor, and update Time Off, benefits, and other employee information.
• Reconcile monthly benefits invoices to active employee list.
• Conduct new employee benefit enrollment meeting, benefit administration, 401k enrollments, timecard training; assist employees with benefit and payroll questions.
• Submit necessary claim information for employee leaves.
• Send correspondence with instructions to newly eligible 401k participants.
• Work with accounting/finance concerning 401k contributions.
• Send system-generated journal entry report to Accounting upon completion of payroll processing.
• Provide payroll and benefits support during accounting/finance audits as needed.
• Process employment verifications.
• Provide administrative support by answering phones and greeting visitors.
• Assist HR Generalists in on-boarding, including new hire checklists and HRIS module tasks.
• Work within HRIS system and employee personnel files to maintain accurate employee payroll records.
• Provide effective, responsive, and dedicated customer service to employees’ and managers’/supervisors’ inquiries and concerns in relation to time and attendance and benefits matters.

Full job description available during formal interview process.

What Sets GRAM Apart from Other Employers:

BENEFITS starting day 1:

Medical, prescription, dental, vision, life insurance, and disability benefits are available to you and your family on your first day of work, with the company paying a portion of the cost! Once eligible for the 401(k) program, all your contributions are immediately 100% vested, and you are immediately vested in GRAM contributions as well. We also offer generous off-shift premiums!

Paid VOLUNTEERISM starting day 1:

GRAM encourages giving back to our community by offering 16 hours of paid volunteer time per calendar year!

PTO:

Full-time employees accrue up to 13 days of time off per calendar year. You choose how to use this time for your vacation, sick, or mental health needs!

WELLNESS TIME OFF:

Employees earn 1 hour of time off for every 30 hours worked to use how you choose.

PAID HOLIDAYS:

We offer 10 paid holidays per calendar year with immediate eligibility!

PAY:

Depends on Experience and is discussed during the interview process.