Payroll and Benefits Specialist

North College Hill City Schools; Cincinnati (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

North College Hill City Schools in Cincinnati, Ohio, seeks a Payroll and Benefits Specialist to manage district payroll, maintain records, administer deductions, and ensure compliance with federal, state, and local regulations.

Reporting to the Treasurer/CFO, the successful candidate will oversee benefits enrollment, retirement reporting, W‑2 processing, audits, and respond to staff inquiries; an associate degree in accounting or related field and at least two years of payroll/finance experience

Qualifications

• Associate degree in accounting or related field preferred.
• Minimum of two years' payroll, accounting, or related financial experience preferred.
• Payroll experience in public education or governmental organizations preferred.

Responsibilities

• Prepare, process, and distribute district payroll for all employees.
• Ensure compliance with payroll laws and regulations.
• Administer employee deductions and retirement reporting.
• Maintain payroll records and generate reports for audits.
• Respond to staff payroll inquiries and provide training as needed.

Skills

Payroll processing

Regulatory compliance

Deductions administration

Record keeping

Customer service

Time management

Education

Associate degree in Accounting, Business Administration, Finance, or related field

Equivalent combination of education and experience may be considered

Tools

Payroll software

Spreadsheets

Financial software

Job description

North College Hill City Schools North College Hill City School District - Cincinnati, Ohio Open in Google Maps

Payroll and Benefits Specialist

North College Hill City Schools North College Hill City School District - Cincinnati, Ohio Open in Google Maps

Job Description

Position Title: Payroll and Benefits Specialist

Reports To: Treasurer/CFO

FLSA Status: Non-Exempt

Contract: 260 Days (or as established by the Board of Education), 8 hours per day

Position Summary

ThePayroll and BenefitsSpecialistisresponsiblefortheaccurateandtimelyprocessingofpayrollfor all district employees. This position ensures compliance with federal, state, and local regulations; maintains payroll records; administers payroll-related deductions and reporting; and provides excellent customer service to district staff regarding payroll and benefit matters.

Essential Duties and Responsibilities

Payroll Processing

• Prepare, process, and distribute payroll for all district employees using USPS Redesign State Software.
• Reviewandverifytimesheets,attendancerecords,supplementalcontracts,andpayroll inputs.
• Maintain payroll control spreadsheet for each pay and balance to payroll system.
• Calculate wages, overtime, leave balances, and deductions.
• Process payroll adjustments, retroactive pay, and final pay calculations.
• Ensure payroll deadlines are met accurately and consistently.
• Do all of the above in accordance with current negotiated agreements and board policy.

Regulatory Compliance

• Ensurecompliancewithapplicablefederal,state,andlocalpayrolllawsand regulations.
• Maintain compliance with Ohio retirement system reporting requirements,includingSchoolEmployeesRetirementSystem(SERS)andStateTeachers Retirement System (STRS) reporting.
• Prepare and submit payroll tax filings and related reports.
• Maintain confidentiality of payroll and personnel information.

Benefits and Deductions Administration

• Processemployeedeductionsincludinginsurance,retirementcontributions,taxwithholdings, garnishments, and voluntary deductions.
• Reconcile payroll-related deductions and remittances to vendors.
• Coordinatepayrollchangesrelatedtoemployeebenefitsenrollmentandstatus changes.
• Coordinate annual open enrollment for insurance including employee meetings as needed.

Record Keeping and Reporting

• Maintain accurate payroll records and supporting documentation.
• Prepare payroll reports for auditors, administrators, and regulatory agencies.
• Assist in year-end payroll processing, including W-2 preparation and reporting.
• Support annual audits by providing required documentation and explanations.

Customer Service

• Respondtoemployeeinquiriesregardingpayroll,taxes,deductions,andleave balances.
• Assistadministratorsandsupervisorswithpayroll-relatedproceduresandrequirements.
• Provide training and guidance regarding payroll processes when necessary.

Additional Duties

• Cross train with Accounts Payable/Receivable position.
• Participate in professional development activities.
• Perform other duties as assigned by the Treasurer/CFO or designee.

Qualifications

Education

• Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimumoftwoyearsofpayroll,accounting,orrelatedfinancialexperiencepreferred.
• Payroll experience in public education or governmental organizations preferred.

Knowledge, Skills, and Abilities

• Knowledgeofpayrollpractices,accountingprinciples,andfinancial recordkeeping.
• Proficient understanding of the Uniform School Accounting System account codes.
• Familiarity with Ohio public school payroll requirements preferred.
• Proficiency with payroll systems, spreadsheets, and financial software.
• Strong mathematical, organizational, and analytical skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and customer service skills.
• Ability to meet deadlines and manage multiple priorities.

Licenses/Certifications

• Payroll certification preferred but not required.

Physical Requirements

• Ability to sit, stand, walk, bend, and use standard office equipment.
• Ability to lift and carry up to 25 pounds occasionally.

Working Conditions

• Officeenvironmentwithfrequentinteractionwithemployees,administrators,andoutside agencies.
• Occasionalovertimemayberequiredduringpayroll processingperiods,fiscalyear-end, and audits.

Position Type: Full-time
Job Categories:

Support Staff > Accounting/Bookkeeping

Contact Information

• District Contact
• Please See Posting
• Null, Ohio Null
• Phone: Please see posting
• Email: [e-mail]