Payroll and Benefits Administrator

Digitailor; Richmond (VA); Hybride; USD 70 000 - 75 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid Time Off + birthday holiday

Career growth opportunities

Résumé du poste

HandCraft Services is seeking a Payroll and Benefits Administrator to manage accurate payroll processing and day-to-day benefits administration. You will maintain HRIS records, review time data, coordinate enrollments, and serve as a knowledgeable contact for employees.

The role collaborates with HR, Finance, managers, and external providers to ensure confidential and timely payroll and benefits operations, including year-end tasks and audits.

Qualifications

• Experience with payroll processing in a corporate environment.
• Familiarity with HRIS systems and benefits administration.
• Strong attention to detail and ability to reconcile payroll data.

Responsabilités

• Process regular payroll in HRIS with accuracy and on deadlines.
• Coordinate benefit enrollments and changes; respond to employee questions.
• Audit payroll data and support year-end reporting and tax withholding.
• Maintain confidential employee payroll and benefit records and prepare reports.

Connaissances

Payroll admin

HRIS data entry

Benefits admin

Attention to detail

Description du poste

Position Summary

The Payroll and Benefits Administrator manages accurate, timely payroll processing and day-to-day administration of HandCraft's employee benefits programs. This role maintains employee and payroll records in the HRIS, reviews time and pay data, coordinates benefit enrollments and changes, and serves as a helpful point of contact for employee questions. The administrator works closely with Human Resources, Finance, managers, employees, and outside providers to keep payroll and benefits processes running smoothly and confidentially. Essential Duties & Responsibilities Payroll Administration Coordinate regular payroll processing in the company's HRIS/payroll system, including collecting, reviewing, and entering time, attendance, and pay information by established deadlines. Audit payroll data before submission, including hours worked, overtime, PTO, new hires, terminations, pay changes, deductions, direct deposits, tax withholding, and wage garnishments; research and correct discrepancies. Maintain accurate employee payroll and personal information and process approved changes, including compensation updates, status changes, and separations. Respond to employee and manager questions about pay, deductions, time records, and payroll procedures; resolve routine issues and coordinate complex matters with the payroll provider or appropriate internal partner. Reconcile payroll reports and deductions as needed, support payroll tax and year-end reporting, and help maintain clear payroll documentation and records. Prepare employment and income verifications and distribute or coordinate delivery of payroll statements and other payroll materials.

Benefits

Administration Administer enrollment, qualifying life event changes, and terminations for company benefit plans, including medical, dental, vision, disability, and retirement benefits. Help employees understand enrollment steps, eligibility, plan options, and where to get support; coordinate questions with benefit carriers, brokers, the enrollment vendor, and retirement plan providers. Coordinate annual open enrollment communications and activities, track employee elections, and verify that benefit elections and payroll deductions are recorded accurately. Review benefit invoices, reconcile them to enrollment and payroll records, investigate discrepancies, and coordinate appropriate general ledger coding with Finance. Prepare records and reports and coordinate documentation for annual retirement plan audits, required benefit plan filings, and other compliance reviews in partnership with Human Resources, Finance, and outside advisors. Provide administrative and data support for benefit plan renewals, plan design discussions, and vendor reviews. HRIS, Records, and Service Maintain complete, accurate, and confidential employee records in the HRIS and related systems; prepare reports and help resolve data or workflow issues. Protect sensitive employee, payroll, health, and financial information and follow company procedures for records access, retention, and handling. Identify recurring issues and recommend practical improvements to payroll, benefits, and employee support processes. Perform other related duties as assigned.

Work Environment

This role requires regular, reliable attendance and the ability to meet payroll and benefits deadlines. This role is an on-site position during normal business hours with eligibility to work remotely one day per week after 90 days. The employee must follow company policies, maintain a safe and organized work area, communicate important information promptly, and work additional hours when needed to meet business requirements. Compensation

Pay Range

$70,000 - $75,000k/year.

Compensation

may vary based on relevant experience, skills, location, and other job-related factors, consistent with applicable law.

Benefits

We're committed to supporting our employees with competitive benefits, opportunities to grow, and programs that support life both at and outside of work. Comprehensive

Benefits

Medical, dental, life, and short- and long-term disability insurance Financial Wellness: 401(k) with company match Paid Time Off: PTO plus your birthday as a paid holiday Career Growth: Paid training and advancement opportunities Employee Programs: Employee Assistance Program (EAP), referral incentives, and employee discounts C ompany Summary HandCraft Services is a family-owned provider of industrial laundry and textile services supporting healthcare organizations throughout the Mid-Atlantic. Through our large-scale laundry and distribution operations, we process, manage, and deliver healthcare linens, uniforms, and other textile products to hospitals and medical facilities across the region.