Payroll and Benefit Specialist

MediaTek; San Jose (CA); On-site; USD 93,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) plan

Paid holidays

Sick leave

Vacation time

Parental leave

Savings plan

Job summary

MediaTek USA Inc. is seeking a Payroll and Benefit Specialist to join the Compensation and Benefits team in the San Jose area.

You will manage multi-state payroll, benefits administration, and 401(k) plan operations, partnering with HR, Finance, and vendors to ensure accuracy and compliance. The ideal candidate has 5+ years in payroll/benefits, experience with ADP Workforce Now and SAP, strong Excel skills, and the ability to handle confidential information in a fast-paced environment.

Qualifications

• 5+ years payroll/benefits HR experience.
• 3+ years multi-state U.S. payroll experience.
• Experience with ADP Workforce Now and SAP.
• CPP/CEBS or similar credential is a plus.

Responsibilities

• Manage multi-cycle, multi-state payroll processing and data validation.
• Maintain accurate payroll and benefit data in HRIS systems and payroll platforms.
• Coordinate payroll for leaves, expatriates, and state/local tax compliance.
• Prepare and reconcile payroll reports for finance, tax, and audits.
• Administer U.S. employee benefit programs, including health and retirement plans.
• Coordinate benefit enrollments, deductions, vendor invoices, and payroll interfaces.

Skills

Excel

Payroll processing

HRIS experience

Vendor coordination

Confidential data handling

Education

Bachelor's degree in HR / related field

CPP/CEBS or equivalent credential

Tools

ADP Workforce Now

SAP

Fidelity

Job description

MediaTek is a global fabless semiconductor industry leader, providing solutions from the edge to the cloud and powering over 2 billion connected devices every year. Established in 1997, our leading-edge technologies keep the world connected and enhance everyday life. At the forefront of innovation, MediaTek drives advancements in transformative technologies such as AI, 5G/6G, and Wi-Fi 8. Our high-performance, power-efficient solutions form the foundation for a smarter, more connected world, enabling devices from smartphones, smart homes, and AI PCs to high-performance computing, automotive, and AI data centers. As a trusted partner to the world’s leading brands, we are committed to ensuring access to world-class technology for everyone. Our dedication to accelerating AI underscores our mission to enrich the future of humanity. MediaTek USA Inc. is seeking a Payroll and Benefit Specialist to join the Compensation and Benefits team. This role owns and supports key aspects of multi-state, multi-cycle payroll processing, employee benefit administration, and 401(k) plan operations. The position works closely with internal HR, Finance, and operational teams, as well as ADP, Fidelity, TriNet, benefit vendors, carriers, third-party administrators, and government agencies. The successful candidate will ensure accurate and timely payroll and benefit transactions, maintain employee data in HR systems, support regulatory and plan compliance, resolve employee inquiries, and maintain complete documentation and audit trails. The ideal candidate is detail-oriented, highly organized, able to anticipate issues, and comfortable managing multiple priorities in a fast-paced environment while maintaining confidentiality and strong customer service.

Responsibilities

• Manage the multi-cycle, multi-state payroll, including data collection, validation, calculation, review, reconciliation, payroll adjustments, corrections, repayments, and off-cycle transactions.
• Maintain accurate employee, payroll, earnings, deduction, and benefit data in ADP Workforce Now, SAP, and related systems; review new-hire records and confirm automated payroll and benefit actions are completed successfully.
• Coordinate payroll administration for paid and unpaid leaves, short-term disability, state leave programs, expatriate employees, tax equalization, fringe benefits, and international-assignment data.
• Prepare and reconcile payroll reports for Finance, tax agencies, audits, and compliance activities, and administer state and local withholding and unemployment insurance accounts, registrations, notices, payments, and required reporting.
• Administer U.S. employee benefit programs, including health and welfare, flexible spending accounts, commuter benefits, leave-related benefits, and retirement benefits.
• Coordinate benefit enrollments, life events, terminations, deductions, benefit change files, vendor invoices, and payroll interfaces; reconcile benefit deductions and employer contributions and resolve discrepancies with Finance, carriers, vendors, and third-party administrators.
• Support employee benefit communications, new-hire education, plan materials, FAQs, open enrollment, and payroll and benefit inquiries; research issues and provide timely, accurate resolution.
• Support 401(k) plan administration with Fidelity and ADP, including pre-tax, Roth, catch-up, and after-tax contributions, employer match, vesting, true-up activities, contribution limits, and plan rules.
• Review earnings codes and compensation elements for 401(k) eligibility; coordinate system configuration, testing, payroll-to-Fidelity interfaces, and correction of contribution or tax issues, including related employee communications and payroll or Form W-2 impacts.
• Support retirement-plan compliance and annual administration, including nondiscrimination testing, plan audits, census and contribution data, reconciliations, participant communications, and required reporting.
• Maintain payroll and benefit procedures, checklists, approvals, supporting documentation, and audit trails; conduct periodic audits, identify control gaps, and implement process improvements.
• Partner with headquarters, internal teams, and vendors on payroll, compensation, benefits, and HRIS implementations, interfaces, enhancements, testing, and upgrades.
• Monitor federal, state, and local payroll, wage-and-hour, leave, benefit, and retirement-plan requirements and support timely implementation of regulatory and plan changes.
• Perform special projects, ad hoc reporting, and analysis as needed.

Main Requirements and Qualifications

• Qualifications
• Bachelor's degree in human resources, accounting, finance, business, or a related field.
• Minimum of 5 years of progressive payroll, benefits, or related HR experience, including at least 3 years of hands-on multi-state U.S. payroll processing experience.
• Working knowledge of U.S. employee benefit administration and 401(k) plan operations, including payroll deductions, contribution types, employer match, eligibility, reconciliations, and employee support.
• Strong working knowledge of federal, state, and local wage-and-hour, payroll tax, leave, and employment requirements; familiarity with ERISA, IRS retirement-plan requirements, and SECURE 2.0 is preferred.
• Experience working with payroll and benefit vendors such as ADP and Fidelity; ADP Workforce Now and SAP experience is strongly preferred.
• Knowledge of state income-tax, state unemployment, and local-jurisdiction payroll account setup and maintenance.
• Intermediate to advanced Microsoft Excel skills and proficiency in Outlook, PowerPoint, and Word.
• Working knowledge of AI-enabled productivity tools and the ability to use them responsibly to support research, data analysis, documentation, and process improvement while protecting confidential employee information.
• Strong analytical, reconciliation, research, and problem-solving skills with excellent attention to detail.
• Ability to explain payroll and benefit topics clearly and professionally to employees and business partners.
• Ability to manage confidential information, work under pressure, meet payroll deadlines, and demonstrate urgency and ownership.
• Certified Payroll Professional (CPP), Certified Employee Benefit Specialist (CEBS), or similar credential is a plus.
• Salary range: $93,000- $140,000
• Employee may be eligible for performance bonus, short and long term incentive programs. Actual total compensation will be dependent upon the individual’s skills, experience and qualifications. In addition, MediaTek provides a variety of benefits including comprehensive health insurance coverage, life and disability insurance, savings plan, Company paid holidays, Sick Leave, Vacation time, Parental leave, 401K and more.
• MediaTek is an Equal Opportunity Employer that is committed to inclusion and diversity to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.