Payroll Specialist

Jobtailor; Kansas; On-site; USD 65,000 - 85,000; Full time

Job summary

Jobtailor is seeking an experienced Payroll Specialist to manage end-to-end payroll for salaried, hourly, and union employees across multiple U.S. sites using Dayforce. You will ensure compliance, generate reports, and support accounting and auditing with accurate payroll data.

Ideal candidates have 5+ years' multi-site U.S. payroll experience, a relevant degree, and strong Dayforce and Excel skills. CPP is preferred. Collaborative, confidential handling of sensitive data is essential.

Qualifications

• 5 years of experience processing multiple payrolls across the U.S. for salaried, hourly and union employees
• College or University Degree in Accounting, Administration, Human Resources and/or in a related field preferred
• Certified Payroll Professional (CPP) preferred
• Advanced knowledge and use of Dayforce
• Advanced skills in MS Office Suite, specifically Excel formulas, pivot tables and VLOOKUP/XLOOPUP
• Ability to handle sensitive and confidential information
• Ability to work in a team and individually
• Creative problem solver, solution-based focus
• Strong data analysis and math skills

Responsibilities

• Responsible for the execution of the end-to-end payroll process of our pay groups in Dayforce covering salaried, hourly, and union employees across multiple sites in the U.S.
• Ensure compliance and integrity of the payroll process.
• Generate payroll-related reports for analysis, information, or statistical purposes.
• Prepare financial reports for accounting and auditing purposes.
• Administer State and Federal pay laws (Employment Records, Family Support, Garnishments, Union Deductions, etc.).
• Communicate and maintain good collaboration with internal (HR, Finance, Tax, Compliance, etc.) and external stakeholders.
• Administer pay rules and work policies for all Collective Agreements.
• Proceed to third-party remittance processes (Government, Union, etc.).
• Administer taxable benefits (Auto benefits, Group Insurance, Disability, 401(k) and others).
• Calculate retroactivities or other special payments.
• Respond to pay-related questions and requests from employees, managers, and external agencies.
• Audit State and Federal Pay records (Tax forms, pay statements, etc.).
• Participate in month-end, year-end, and quarter-end processes and ensure compliance with established standards and any other requested tasks related to the function.
• Maintain confidentiality of payroll information in alignment with privacy legislation and internal controls.

Skills

End-to-End Payroll Processing

Dayforce Proficiency

Data Analysis

Excel Formulas

Pivot Tables

VLOOKUP/XLOOKUP

Payroll Compliance

Tax Auditing

Collective Agreements Administration

Retroactivity Calculation

Education

Bachelor's degree in Accounting/Administration/HR

Certified Payroll Professional (CPP)

Tools

Dayforce

MS Office Suite

Job description

• Responsible for the execution of the end-to-end payroll process of our pay groups in Dayforce covering salaried, hourly, and union employees across multiple sites in the U.S.
• Ensure compliance and integrity of the payroll process.
• Generate payroll-related reports for analysis, information, or statistical purposes.
• Prepare financial reports for accounting and auditing purposes.
• Administer State and Federal pay laws (Employment Records, Family Support, Garnishments, Union Deductions, etc.).
• Communicate and maintain good collaboration with internal (HR, Finance, Tax, Compliance, etc.) and external stakeholders.
• Administer pay rules and work policies for all Collective Agreements.
• Proceed to third-party remittance processes (Government, Union, etc.).
• Administer taxable benefits (Auto benefits, Group Insurance, Disability, 401(k) and others).
• Calculate retroactivities or other special payments.
• Respond to pay-related questions and requests from employees, managers, and external agencies.
• Audit State and Federal Pay records (Tax forms, pay statements, etc.).
• Participate in month-end, year-end, and quarter-end processes and ensure compliance with established standards and any other requested tasks related to the function.
• Maintain confidentiality of payroll information in alignment with privacy legislation and internal controls.

Requirements

• 5 years of experience processing multiple payrolls across the U.S. for salaried, hourly and union employees
• College or University Degree in Accounting, Administration, Human Resources and/or in a related field preferred
• Certified Payroll Professional (CPP) preferred
• Advanced knowledge and use of Dayforce
• Advanced skills in MS Office Suite, specifically Excel formulas, pivot tables and VLOOKUP/XLOOPUP
• Ability to handle sensitive and confidential information
• Ability to work in a team and individually
• Creative problem solver, solution-based focus
• Strong data analysis and math skills.

Core Competencies

Demonstrates expertise in executing end-to-end payroll processes, ensuring compliance with State and Federal pay laws, and generating financial reports for analysis. Proficient in using Dayforce and advanced Excel functionalities to manage payroll data and maintain confidentiality.

Highest-signal resume keywords

• End-To-End Payroll Processing
• Dayforce Proficiency
• Certified Payroll Professional (CPP)
• Data Analysis Skills
• Compliance with Payroll Regulations

Hard Skills

• Payroll Processing
• Financial Reporting
• Data Analysis
• Excel Formulas
• Pivot Tables
• VLOOKUP/XLOOKUP
• Payroll Compliance
• Tax Auditing
• Collective Agreements Administration
• Retroactivity Calculation

Soft Skills

• Team Collaboration
• Creative Problem Solving
• Confidentiality Management

Certifications & Qualifications

• Certified Payroll Professional (CPP)

Industry Keywords

• Payroll Process
• State and Federal Pay Laws
• Union Deductions
• Garnishments
• Employment Records
• Financial Compliance
• Confidentiality Legislation

Tools & Technologies

• Dayforce
• MS Office Suite