Payroll and Accounting Coordinator

Kenworth Louisiana; Gray (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Kenworth of Louisiana, LLC is seeking a Payroll and Accounting Coordinator to manage payroll processes, benefits administration, and core accounting tasks. You will support HR and payroll operations, handle affiliate billing, and ensure compliance with company policies and regulatory requirements.

This role requires at least two years of payroll processing or accounting experience, proficiency with Highflyer and Sage, and strong Excel skills.

Qualifications

• 2+ years in payroll processing and/or accounting functions.
• Strong knowledge of payroll systems (e.g., Highflyer, Sage).
• Understanding of A/R, A/P, and general ledger processes.
• Proficiency in Microsoft Excel and accounting software.
• Attention to detail and ability to meet deadlines.
• Excellent communication and organizational skills.

Responsibilities

• Back up Payroll and HR functions as needed.
• Review payroll spreadsheets and 401(k) contributions before final processing.
• Review commission and tech incentive spreadsheets for accuracy.
• Check uniform invoices for deduction updates.
• Perform Sage A/R & A/P posting of STG transactions.
• Process STG bill payments and affiliate quarterly funding.
• Manage affiliate billing to fund payrolls and ensure timely payments.
• Submit 401(k) remittance files and process payments to The Standard.
• Monitor HSA deductions and maintain master account listings.
• Breakdown benefit billings, obtain affiliate funding, and pay premiums.
• Track and collect benefit deductions from employees on leave.
• Remit benefit premiums collected from employees to affiliates monthly.
• Ensure funds are available for Highflyer payroll debits.
• Bill affiliate administrative fees monthly and manage quarterly funding.
• Review bank transactions and general ledger postings; assist as needed.
• Pay insurance premiums to the carriers, breakdown benefit billing by division and obtain funding from affiliates.

Skills

Payroll systems

A/R, A/P, GL processes

Excel

Accounting software

Tools

Sage

Highflyer

Job description

Payroll and Accounting Coordinator

Summary:

The Payroll and Accounting Coordinator is responsible for managing payroll processes, benefits
administration, and accounting functions to ensure accurate and timely financial transactions. This
role supports HR and payroll operations, handles affiliate billing, and maintains compliance with
company policies and regulatory requirements.

Essential Duties:

• Back up Payroll and HR functions as needed
• Review payroll spreadsheets and 401(k) contributions before final processing
• Review commission and tech incentive spreadsheets for accuracy
• Check uniform invoices for deduction updates
• Perform Sage A/R & A/P posting of STG transactions
• Process STG bill payments and affiliate quarterly funding
• Manage affiliate billing to fund payrolls and ensure timely payments
• Submit 401(k) remittance files and process payments to The Standard
• Monitor HSA deductions and maintain master account listings
• Breakdown benefit billings, obtain affiliate funding, and pay premiums
• Track and collect benefit deductions from employees on leave
• Remit benefit premiums collected from employees to affiliates monthly
• Ensure funds are available for Highflyer payroll debits
• Bill affiliate administrative fees monthly and manage quarterly funding
• Review bank transactions and general ledger postings; assist as needed
• Pay insurance premiums to the carriers, breakdown benefit billing by division and obtain funding from affiliates

Qualifications:

• 2+ years in payroll processing and/or accounting functions.
• Strong knowledge of payroll systems (e.g., Highflyer, Sage).
• Understanding of A/R, A/P, and general ledger processes.
• Proficiency in Microsoft Excel and accounting software.
• Attention to detail and ability to meet deadlines.
• Excellent communication and organizational skills.

Work Environment

This role involves prolonged periods of sitting at a desk, frequent use of hands and fingers for
typing and handling office equipment, and occasional standing and walking to communicate with
different departments. You may need to lift and carry office supplies or small packages weighing up
to 20 pounds. Good vision and clear hearing are essential for reading documents and effective
communication. The work environment is typically climate controlled, with occasional exposure to
the busier dealership floor.

EEO Statement:

It is the policy of Kenworth of Louisiana, LLC to provide equal employment opportunity (EEO} to all
persons regardless of age, color, national origin, citizenship status, physical or mental
disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or
expression, genetic information, marital status, status with regard to public assistance, veteran
status, or any other characteristic protected by federal, state or local law. In addition, Kenworth
of Louisiana, LLC will provide reasonable accommodations for qualified individuals with disabilities.