Payroll & Analytics Leader

Gray Line TN; Nashville (TN); On-site; USD 39,950 - 48,216; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k

112 hours of PTO

Job summary

Gray Line TN in Nashville is seeking a detail-oriented Payroll & Analytics Leader to oversee payroll processing for approximately 300 employees. This role involves ensuring payroll accuracy, supporting compliance, and delivering meaningful analytics.

Candidates should have at least 3 years of payroll processing experience, strong analytical skills, and proficiency in Microsoft Excel. The position offers competitive hourly wages and comprehensive benefits, including medical and PTO.

Qualifications

• Minimum of 3 years of payroll processing experience.
• Experience processing payroll for multi-rate or operational workforces preferred.
• Strong analytical and reconciliation skills.

Responsibilities

• Oversee bi-weekly payroll processing for 300 employees.
• Perform payroll analytics and reconciliations.
• Ensure payroll accuracy and compliance.

Skills

Analytical skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Excel

Tools

Payroll reporting tools

Rippling

Job description

Gray Line Tennessee is Nashville's Leader in Transportation with over 250 vehicles in the fleet and over 300 employees dedicated to providing safe, authentic, and professional transportation services. We currently operate five distinct businesses, all of which are oriented toward safety, quality, and customer service.

Payroll & Analytics Leader

Position Summary

We are seeking a detail-oriented and analytical Payroll & Analytics Leader to oversee bi-weekly payroll processing and lead payroll-related reporting, reconciliations, and operational analytics for approximately 300 employees. This role is responsible for ensuring payroll accuracy, maintaining strict processing timelines, supporting compliance, and delivering meaningful labor and compensation analytics to leadership.

The Payroll & Analytics Leader will report directly to the Director of Finance and work closely with the Manager of Human Resources. This is an in-office position within a transportation-focused environment.

Compensation and Benefits

• $29-$35/hr based on experience.
• Medical, dental, vision, and 401k.
• 112 hours of PTO your first year.

Key Responsibilities

Payroll Administration

• Process accurate and timely bi-weekly payroll for approximately 300 employees.
• Manage payroll processing timelines, including employee clock-in and clock-out submissions.
• Maintain and apply accurate pay rates per hourly employees, route-based pay structures, and daily rates.
• Process gratuities and employee reimbursements.
• Maintain PTO balances and time banks.
• Ensure payroll records are accurate, complete, and compliant with company policies.
• Support payroll audits and maintain payroll documentation.

Payroll Analytics & Reporting

• Perform payroll analytics and reconciliations to identify trends, discrepancies, and improvement opportunities.
• Conduct employee pay comparisons and variance analysis.
• Analyze current payroll periods against prior periods.
• Maintain rolling 3-week payroll averages and labor trend reporting.
• Trace employee paid time to specific jobs and assignments.
• Compare payroll hours to customer-billed hours of service.
• Analyze mileage and calculate wages-per-mile by employee.
• Prepare and maintain payroll-related operational reports for leadership review.

Reconciliations & Compliance Support

• Reconcile employee reimbursements to receipts and general ledger coding.
• Reconcile health insurance premiums to payroll withholdings by pay period.
• Reconcile ancillary insurance premiums to payroll withholdings.
• Reconcile 401(k) remittances and prepare supporting reports for management.
• Reconcile workers’ compensation wages and prepare monthly remittance reporting.
• Assist with payroll-related compliance reporting and documentation.

Qualifications

• Minimum of 3 years of payroll processing experience.
• Experience processing payroll for multi-rate or operational workforces preferred.
• Transportation industry experience preferred.
• Strong analytical and reconciliation skills.
• High attention to detail and accuracy.
• Ability to manage deadlines in a fast-paced environment.
• Strong organizational and communication skills.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Knowledge of leveraging AI and technology to improve efficiency preferred.
• Rippling experience is a plus.
• In-office position.
• Collaborative work environment with Finance and Human Resources leadership.
• Fast-paced transportation operations setting.

Preferred Traits

• Self-motivated and proactive.
• Strong problem-solving mindset.
• Comfortable working with large datasets and operational metrics.
• Ability to maintain confidentiality with sensitive payroll information.

Gray Line Tennessee offers benefits which reflect our commitment to attracting and retaining the best employees. We offer health, vision, dental, short and long-term disability, supplemental life and 401k benefits.

Gray Line Tennessee is an equal-opportunity employer, where all qualified applicants will be given equal consideration for employment without regards to race, sex, color, religion, national origin, disability status, veteran status, or other statues protected by law.

The Americans with Disabilities Act (ADA) is a federal law that prohibits discrimination on the basis of disability. Title I of the ADA makes it unlawful for any employer to discriminate against a qualified applicant or employee because of a disability in any aspect of employment.

By applying to this position, I acknowledge that I can perform the essential functions of the job. If I cannot perform the essential functions of the job, and need to request an accommodation, I will contact human resources immediately.