Payroll Analyst, Retirement, Balancing & Reconciliation

Yakima Valley Farm Workers Clinic; Toppenish (WA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Employer-paid health insurance

Profit sharing & 403(b) retirement

Generous PTO & holidays

Job summary

Yakima Valley Farm Workers Clinic is seeking a Payroll Analyst to manage retirement, balancing, and reconciliation in Toppenish, WA. This 1.0 FTE role offers a competitive hourly wage and comprehensive benefits, including employer-paid health insurance and a retirement plan.

The position emphasizes accurate payroll processing, tax compliance, garnishments, and audit support. Key responsibilities cover multiple facets of payroll administration, reporting, and regulatory adherence, with

Qualifications

• Associate degree in Accounting, Finance, Business Administration, HR, or related field.
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Three (3) years of payroll, accounting, finance, tax administration, reconciliation, or related experience.
• Coursework or training in payroll administration, accounting, taxation, or financial reconciliation.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.
• Proficiency with Excel and other Microsoft Office products.
• Strong knowledge of payroll systems and compliance requirements.

Responsibilities

• Payroll Tax Administration: administers payroll tax processes and compliance activities.
• Garnishments and Deductions: handles wage garnishments and related court orders.
• Retirement Administration: manages retirement plan payroll deductions and contributions.
• Payroll Balancing and Reconciliation: performs reconciliations of deductions, taxes, and liabilities.
• Reporting and Analysis: prepares payroll-related reports for leadership and auditors.
• Compliance and Audit Support: maintains documentation and supports audits and regulatory reviews.

Skills

Payroll systems expertise

Excel proficiency

Attention to detail

Strong organizational skills

Verbal and written communication

Education

Associate's degree in Accounting, Finance, Business Administration, HR, or related field

Bachelor's degree in Accounting, Finance, Business Administration or related field preferred

Coursework or training in payroll administration, accounting, taxation, or financial reconciliation

FPC or CPP certification preferred

Tools

UltiPro

Job description

Job BriefPayroll Analyst, Retirement, Balancing & Reconciliation Toppenish, WA

Employment duration: Full time

Exempt Status: Non-exempt

Offer Relocation?: No

ID: 17083

Join our team as a Payroll Analyst, Retirement, Balancing & Reconciliation at Toppenish Central Administration in Toppenish, WA! Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics. We invite you to explore our short clips, \" are Yakima - WE are Family \" and \" , \" for a glimpse into our dedication to our communities, health, and families!

Position Highlights:

• 1.0 FTE (40 hours per week)
• $29.18-$35.74/hour DOE with the ability to go higher for highly experienced candidates
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!

What You'll Do:

Payroll Tax Administration

• Administers payroll tax processes and compliance activities.
• Reviews payroll tax filings and reconciliations.
• Researches and resolves payroll tax discrepancies.
• Coordinates tax notices, audits, and inquiries.
• Monitors changing payroll tax regulations and requirements.
• Partners with the HRIS Analyst to maintain payroll tax configurations, tax table updates, testing activities, and system changes impacting payroll tax compliance.
• Coordinates and supports quarterly and annual payroll tax filings, reconciliations, balancing activities, and required regulatory submissions.
• Provides year end payroll tax and W-2 support including validation, reconciliation, issue resolution, corrections, and employee support.
• Reviews payroll tax balancing, reconciliation, and filing activities to ensure compliance with federal, state, and local requirements.
• Maintains documentation supporting payroll tax filings, corrections, regulatory inquiries, audit requests, and compliance reviews.

Garnishments and Deductions

• Administers wage garnishments, child support orders, tax levies, and other court ordered deductions.
• Ensures compliance with applicable federal and state regulations.
• Serves as point of contact for employees and agencies regarding garnishments.
• Monitors compliance with garnishment orders, tax levies, bankruptcy orders, and other involuntary deductions and resolves discrepancies as needed.

Retirement Administration

• Administers retirement plan payroll deductions and contributions and ensures accurate payroll processing and reporting.
• Performs retirement plan payroll reconciliations.
• Supports retirement plan audits and compliance requirements.
• Coordinates payroll activities related to retirement plan administration.

Payroll Balancing and Reconciliation

• Performs payroll balancing and reconciliation activities.
• Reconciles payroll deductions, taxes, liabilities, and benefit contributions.
• Identifies and resolves payroll variances and exceptions.
• Supports month end, quarter end, and year end payroll reconciliation requirements.
• Analyzes recurring payroll variances, exceptions, reconciliation findings, and error trends to identify systemic issues and recommend corrective actions.
• Develops reporting and metrics to monitor recurring payroll risks and support process improvement efforts.
• Collaborates with Accounting and Finance to investigate, reconcile, and resolve variances between payroll outputs and the general ledger.
• Identifies root causes of payroll accounting discrepancies and supports corrective action planning.
• Performs detailed payroll, tax, deduction, and liability reconciliations and escalates significant variances, risks, or compliance concerns to payroll leadership.
• Maintains supporting documentation for payroll balancing, reconciliation activities, exception resolution, and audit readiness.

Reporting and Analysis

• Prepares payroll tax, deduction, liability, balancing, and reconciliation reports for payroll leadership, Finance, Accounting, auditors, and regulatory agencies.
• Supports financial reporting and audit requests.
• Develops reports and analyses related to payroll liabilities and deductions.
• Develops recurring metrics and trend analyses related to payroll taxes, garnishments, retirement deductions, reconciliation performance, exception rates, and compliance outcomes.
• Monitors recurring payroll issues and identifies opportunities to improve controls, reduce risk, and strengthen payroll accuracy.

Compliance and Audit Support

• Maintains documentation supporting payroll compliance, tax filings, reconciliations, and audit activities.
• Assists with internal audits, external audits, retirement plan audits, and regulatory reviews.
• Researches compliance issues, develops supporting documentation, and recommends corrective actions.
• Supports implementation of payroll compliance initiatives, process improvements, regulatory changes, and corrective action plans.

Perform other duties as assigned

Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• High School Diploma or GED and two additional years of relevant experience may be substituted.
• Coursework or training in payroll administration, accounting, taxation, or financial reconciliation.
• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field is preferred.
• Advanced coursework or certification related to payroll, taxation, accounting, or auditing is preferred.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.
• Three (3) years of payroll, accounting, finance, tax administration, reconciliation, or related experience.
• Experience performing payroll balancing, account reconciliations, payroll tax activities, deductions administration, or financial analysis.
• Experience administering payroll taxes, garnishments, retirement deductions, and payroll compliance activities in a multi state environment is preferred.
• Experience supporting audits, regulatory reporting, payroll system implementations, or process improvement initiatives is preferred.
• Strong knowledge of payroll systems, tax regulations, and compliance requirements.
• Ability to manage payroll processing independently and supervise clerical staff.
• Ability to handle confidential information with discretion.
• High level of accuracy, attention to detail, and discretion in handling confidential data.
• Strong organization skills with the ability to multitask in a fast-paced environment.
• Effective verbal and written communication skills.
• Basic proficiency with Excel.
• Basic proficiency with a variety of computer programs including Microsoft Outlook and Word.
• Proficiency with UltiPro payroll and reporting system preferred.
• Ability to prioritize work, handle a variety of tasks simultaneously, and complete projects in a fast-paced environment.

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Visit our website at to learn more about our organization!