Payroll Analyst II

Siemens Healthineers in; Malvern (Chester County); On-site; USD 73,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Paid parking/public transportation

Paid time off

Paid sick time

Job summary

Siemens Healthineers seeks a Payroll Analyst II (Finance) to lead US full-cycle payroll processing, manage outsourced vendors, and drive efficiency across payroll operations.

You will leverage advanced Excel and data reporting, collaborate with HR, IT, and Finance, and ensure compliance with federal, state, and local tax requirements. A strong candidate has 3–5 years of experience and hands-on ServiceNow/CRM experience.

Qualifications

• 3–5 years of experience in US payroll processing.
• Experience with outsourced payroll vendors.
• Experience with ServiceNow or similar CRM systems.

Responsibilities

• Oversee US full-cycle payroll for all employees, including timesheets and pay data.
• Ensure compliance with federal/state/local taxes and year-end reporting (W-2s).
• Manage outsourced payroll vendors and SLA adherence.

Skills

US payroll

Advanced Excel

Vendor management

ServiceNow/CRM

Payroll tax

Data reporting

Tools

ServiceNow

CRM systems

Excel

Job description

Payroll Analyst II (Finance)

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Develops, proposes and/or implements methods, processes or programs related to payroll, and advises managers and/or employees accordingly for (an) assigned organization(s). We are seeking a Payroll Analyst with strong expertise in US payroll processes, advanced Excel skills, and the ability to think outside the box to optimize standard payroll tasks. The ideal candidate will have 3-5 years of experience in full-cycle payroll processing, with a focus on managing outsourced payroll vendors. You will play a crucial role in improving payroll operations, ensuring accuracy, and contributing to continuous process improvements within the payroll function.

Key Responsibilities:

Full-Cycle Payroll Processing (US):

• Oversee the full-cycle payroll process for all US employees, including gathering timesheets, processing pay data, calculating earnings, deductions, and ensuring accurate and timely payroll disbursement.
• Ensure compliance with federal, state, and local payroll tax regulations, including tax filings, tax deposits, and year-end reporting (W-2s).
• Handle complex payroll calculations for overtime, bonuses, commissions, and employee deductions while ensuring compliance with company policies and legal requirements.

Outsourced Payroll Vendor Management:

• Collaborate with and manage relationships with outsourced payroll vendors to ensure timely and accurate payroll processing.
• Serve as the primary contact for vendor-related issues and work to troubleshoot and resolve payroll discrepancies.
• Monitor and ensure vendors meet service-level agreements (SLAs) and contractual obligations, while recommending process optimizations to improve payroll efficiency.

Advanced Excel & Data Reporting:

• Use advanced Excel skills to generate complex reports, analyze payroll data, and automate payroll tasks to improve efficiency.
• Develop Excel-based tools to streamline payroll operations and track key payroll metrics.
• Analyze payroll trends and data to identify areas of improvement and provide insights to management.

Business Change & Process Improvement:

• Evaluate payroll processes to identify inefficiencies and recommend solutions to streamline payroll operations and improve overall efficiency.
• Lead initiatives to improve payroll workflows, including the implementation of automation and process improvements.
• Collaborate with HR, IT, and Finance teams to implement changes in payroll systems, processes, and reporting mechanisms.
• Drive continuous improvement initiatives to optimize payroll-related tasks and systems.

ServiceNow/CRM System Experience:

• Utilize ServiceNow or a similar CRM system to manage payroll-related service requests, track payroll inquiries, and ensure timely resolution of issues.
• Maintain and update payroll records within CRM systems, ensuring accurate and up-to-date information is available for reporting and analysis.
• Leverage CRM tools to enhance communication and collaboration between payroll, HR, and employees.

Communication & Collaboration:

• Provide exceptional customer service by addressing payroll-related inquiries and resolving issues promptly and professionally.
• Communicate complex payroll and tax-related matters to employees and management in an easy-to-understand manner.
• Collaborate with HR, Finance, IT, and other teams to improve payroll processes, enhance system integrations, and streamline reporting.
• Ensure clear communication with outsourced payroll vendors and union representatives to maintain smooth payroll operations.

Qualifications:

Experience:

• 3-5 years of experience in US payroll processing, including full-cycle payroll responsibilities, and outsourced payroll vendor management.
• Experience with ServiceNow, CRM systems, or similar tools to manage payroll-related requests and service inquiries is highly preferred.
• Proven track record in business change and process improvement in a payroll function.

Skills:

• Advanced Excel skills, including proficiency in pivot tables, VLOOKUP, complex formulas, and data analysis/reporting automation.
• Strong knowledge of US payroll tax laws and regulations, including compliance with federal, state, and local tax requirements.
• Experience in managing union payroll processes and handling collective bargaining agreement (CBA) provisions.
• Excellent communication skills, both written and verbal, with the ability to explain complex payroll issues to employees and management in a clear and understandable manner.
• Ability to think outside the box to identify innovative solutions for improving payroll tasks and enhancing operational efficiency.

Additional Attributes:

• Strong problem-solving skills and the ability to handle multiple priorities in a fast-paced environment.
• Ability to work independently and as part of a team, collaborating effectively with other departments such as HR, Finance, and IT.
• Ability to drive continuous improvement within the payroll function and implement change management strategies.

Who we are

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:

$73,030 - $100,419

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

Equal Employment Opportunity Statement:

Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law:

Applicants and employees are protected under Federal law from discrimination. To learn more, click here.

Reasonable Accommodations:

Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you're unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at [e-mail]. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.

California Privacy Notice:

California residents have the right to receive additional notices about their personal information. To learn more, click here.

Export Control:

"A successful candidate must be able to work with controlled technology in accordance with US export control law." "It is Siemens Healthineers' policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations."

Data Privacy:

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started.