Payroll Analyst - Accounting

United States Digital Space LLC; United States; Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Competitive cash compensation

Equity and benefits

Job summary

Notion is seeking a Payroll Analyst on the Accounting team to manage accurate, on-time U.S. payrolls and provide coverage. You will partner with Accounting, People Ops, and Benefits to refine processes in a fast-changing environment.

Role can be based in San Francisco or New York City with anchor days in the office. You will handle bi-weekly and off-cycle payrolls, administer Workday Time Tracking, process leaves, benefits, and equity transactions, liaise with ADP, and help improve payroll

Qualifications

• 4+ years of U.S. payroll processing experience for small to midsize organizations.
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws.
• Strong in house payroll system experience, including the ability to quickly learn new systems.
• Ability to handle multiple projects and competing priorities in a high growth environment.
• Highly proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows.

Responsibilities

• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States
• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time
• Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay
• Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows
• Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries
• Ability to generate and analyze payroll reports using Workday
• Reconcile and prepare month end U.S. payroll journal entries
• Assist with balance sheet reconciliations
• Serve as additional support to the Senior Payroll Analyst
• Complete ad-hoc tasks and other duties as assigned

Skills

Payroll processing

Workday

ADP

Fidelity

Excel

Tax compliance

Tools

Workday Time Tracking

NetSuite

ADP Smart Compliance

Job description

Who We AreNotion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on the company.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About the Role:As a Payroll Analyst on our Accounting team, you’ll manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team. In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment. Expect hands-on processing, ongoing improvements, and accountability for precision and employee trust.

This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

What You'll Achieve

• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States
• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time
• Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay
• Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows
• Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries
• Ability to generate and analyze payroll reports using Workday
• Reconcile and prepare month end U.S. payroll journal entries
• Assist with balance sheet reconciliations
• Serve as additional support to the Senior Payroll Analyst
• Complete ad-hoc tasks and other duties as assigned

Skills You'll Need to Bring

• 4+ years of U.S. payroll processing experience for small to midsize organizations
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws
• Strong in house payroll system experience, including the ability to quickly learn new systems
• Ability to handle multiple projects and competing priorities in a high growth environment
• Highly Proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows

Nice to Haves

• Experience with Workday payroll system, ADP smart compliance, or vendor implementation
• Experience with NetSuite as well as creating and reconciling payroll journal entries
• Experience with all Workday modules (HCM, Time Tracking, Absence, Benefits, etc.)

the company is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role's scope and complexity, and the candidate's experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $120,000 - $140,000 per year.

A Note on AI

You don't need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that's the case, we'll say so explicitly in the qualifications. People who thrive here don't treat AI as a novelty. They use it to think better, and make their work easier for others to build on.

Equal Opportunity & Accommodations

We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. the company is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. the company provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

the company is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. the company considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. the company is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.