Payroll Analyst

Whatnot; San Francisco (CA); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Generous Holiday and Time off Policy

Health Insurance options including Medical, Dental, Vision

Home office setup allowance

Monthly allowance for wellness

Parental Leave: 16 weeks paid leave

Job summary

A leading live shopping platform is seeking a detail-oriented US Workday Payroll Analyst to manage payroll operations. This role focuses on ensuring accurate and timely payroll processing for US employees, compliance with tax regulations, and optimization of payroll procedures. Candidates should have 5-7 years of experience in payroll processing and strong Workday Payroll knowledge. Benefits include health insurance options, flexible work arrangements, and generous time-off policies.

Qualifications

• 5-7+ years of US payroll processing experience.
• 3+ years of hands-on experience with Workday Payroll.
• Expertise in multi-state payroll.

Responsibilities

• Process biweekly US payroll in Workday.
• Ensure compliance with federal, state, and local regulations.
• Maintain compliance with IRS and state tax regulations.

Skills

US payroll processing experience

Hands-on experience with Workday Payroll

Multi-state payroll expertise

Strong knowledge of US tax regulations

Experience with payroll audits

Advanced Excel skills

ADP SmartCompliance knowledge

Job description

🚀 Join the Future of Commerce with Whatnot! Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. We’re re‑defining e‑commerce by blending community, shopping, and entertainment into a community just for you. As a remote co‑located team, we’re inspired by innovation and anchored in our values. With hubs in the US, UK, Germany, Ireland, Poland, and Australia, we’re building the future of online marketplaces –together.

From fashion, beauty, and electronics to collectibles like trading cards, comic books, and even live plants, our live auctions have something for everyone.

And we’re just getting started! As one of the fastest growing marketplaces, we’re looking for bold, forward‑thinking problem solvers across all functional areas. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business, and bring people together through commerce.

We are seeking a detail‑oriented and compliance‑driven US Workday Payroll Analyst to manage and optimize our end‑to‑end payroll operations. This role will ensure accurate and timely payroll processing for US employees while serving as a subject‑matter expert in Workday Payroll with Integration with ADP.

Role

Payroll Processing

• Process biweekly US payroll in Workday
• Validate earnings, deductions, taxes, and garnishments
• Ensure compliance with federal, state, and local regulations
• Manage multi‑state payroll processing and tax allocations

Compliance & Audits

• Maintain compliance with IRS and state tax regulations
• Support internal and external payroll audits
• Prepare and validate year‑end reporting (W‑2s)

Workday System Management

• Troubleshoot payroll errors and resolve discrepancies along with Sr Global Payroll Analyst
• Partner with HR and Benefits to ensure accurate data integration
• Develop and maintain payroll reports and calculated fields

Reconciliation & Reporting

• Analyze payroll variances
• Prepare payroll reporting as needed

Process Improvement

• Identify automation and efficiency opportunities
• Document payroll processes and controls
• Support payroll‑related system enhancements or implementations

We offer flexibility to work from home or from one of our global office hubs, and we value in‑person time for planning, problem‑solving, and connection. Team members in this role must live within commuting distance of our LA, NYC, or SF hub.

You

• 5‑7+ years of US payroll processing experience
• 3+ years of hands‑on experience with Workday Payroll
• Multi‑state payroll expertise
• Strong knowledge of US tax regulations and wage laws
• Experience with payroll audits and reconciliations
• Advanced Excel skills
• ADP SmartCompliance knowledge

Benefits

• Generous Holiday and Time off Policy
• Health Insurance options including Medical, Dental, Vision
• Work From Home Support
  • Home office setup allowance
  • Monthly allowance for cell phone and internet
• Care benefits
  • Monthly allowance for wellness
  • Annual allowance towards Childcare
  • Lifetime benefit for family planning, such as adoption or fertility expenses
• Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally
• Monthly allowance to dogfood the app
  • All Whatnauts are expected to develop a deep understanding of our product. We’re passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).
• Parental Leave
  • 16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence.

EOE

Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.

Compensation Range: $95K - $105K