Payroll Analyst

DeWinter BH; Waltham (MA); Hybrid; USD 78,000 - 105,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

DeWinter Group is seeking a Payroll Analyst to join a collaborative payroll team. You will process payroll for ~1,000 employees across multiple states, serving as the primary U.S. payroll processor for biweekly, semi-monthly, and off-cycle runs.

The ideal candidate is detail-oriented, owns deadlines, and balances processing, auditing, compliance, reconciliations, and employee support. Hybrid schedule: onsite three days/week, with two days remote; full-time, ~40 hours.

Qualifications

• 4+ years of payroll processing experience.
• Experience supporting multi-state payrolls.
• Experience processing payroll for hourly and salaried employees.
• Ability to process biweekly, semi-monthly, and off-cycle payrolls.
• Hands-on experience with ADP Workforce Now.

Responsibilities

• Process biweekly, semi-monthly, and off-cycle payrolls.
• Audit employee changes, including hires, terminations, changes, and corrections.
• Create payroll batches and validate calculations.
• Reconcile payroll data and research discrepancies.
• Respond to employee payroll questions and resolve issues promptly.
• Manage payroll taxes, garnishments, compliance, and reporting.
• Assist with year-end payroll activities and W-2 reconciliation.
• Partner with HR on new-hire support and onboarding activities.
• Collaborate with Accounting on payroll reconciliations and reporting.

Skills

ADP Workforce Now

Excel

VLOOKUP

PivotTables

Biweekly payrolls

Semi-monthly payrolls

Off-cycle payrolls

Multi-state payroll

Salaried and hourly payroll

Garnishments

Payroll taxes

Auditing payroll data

Reconciliations

Employee support

Data validation

Tools

Vistra OsC

ADP Celergo

Job description

Payroll Analyst

Overview

Join a collaborative payroll team as a Payroll Analyst responsible for processing accurate, timely payroll for approximately 1,000 employees across multiple states. This role serves as the primary U.S. payroll processor, managing biweekly, semi-monthly, and off-cycle payrolls for both hourly and salaried employees.

The ideal candidate is a detail-oriented payroll professional who takes ownership, works confidently under deadlines, and enjoys balancing payroll processing, auditing, compliance, reconciliations, and employee support. This is a strong opportunity to contribute immediately while expanding your exposure to global payroll operations.

Required Skills

• 4+ years of payroll processing experience
• Experience supporting multi-state and multi-location payrolls
• Experience processing payroll for both hourly and salaried employees
• Ability to process biweekly, semi-monthly, and off-cycle payrolls
• Hands-on experience with ADP Workforce Now
• Intermediate to advanced Microsoft Excel skills, including:
• VLOOKUPs
• PivotTables
• Formula functions
• Knowledge of payroll taxes, garnishments, and payroll compliance requirements
• Experience auditing payroll data and performing reconciliations
• Ability to investigate and resolve payroll discrepancies
• Strong system navigation, reporting, and data validation skills
• Ability to manage competing deadlines while maintaining a high level of accuracy
• Strong communication and employee support skills
• Ability to work independently with minimal supervision
• Proactive approach to identifying and communicating potential issues

Responsibilities

• Process biweekly, semi-monthly, and off-cycle payrolls
• Audit employee changes, including new hires, terminations, compensation changes, and payroll corrections
• Create payroll batches and validate payroll calculations and outputs
• Reconcile payroll data and research discrepancies
• Respond to employee payroll questions and resolve issues promptly
• Manage payroll taxes, garnishments, compliance requirements, and reporting
• Assist with year-end payroll activities, audits, W-2 preparation, and reconciliation
• Partner with Human Resources on new-hire support and payroll-related onboarding activities
• Collaborate with Accounting on payroll reconciliations and reporting
• Support international payroll processes and administration as opportunities arise
• Ensure all payroll deadlines are met accurately and efficiently

Nice-to-Have Skills

• Experience supporting global payroll operations
• International tax and compliance experience
• Experience with Vistra OsC
• ADP Celergo experience
• Experience with new-hire orientation or onboarding
• Year-end payroll processing experience
• W-2 preparation and reconciliation experience
• Exposure to payroll operations in international locations

Preferred Education and Experience

• 4+ years of progressive payroll processing experience
• Experience independently managing payroll cycles in a fast-paced, deadline-driven environment
• Experience with ADP Workforce Now and advanced Excel reporting and reconciliation
• No specific degree requirement was provided for this position

Other Requirements

• Hybrid work schedule: Onsite three days per week, Monday through Wednesday, with the remaining two days worked from home
• Full-time schedule of approximately 40 hours per week
• Ability to start as soon as possible, subject to required pre-employment processing
• Successful completion of a background check and drug screening before starting
• Willingness to learn and support international payroll operations as needed
• Ability to remain organized, responsive, and composed during high-volume payroll processing periods