Payroll Analyst

Navan; San Francisco (CA); On-site; USD 63,750 - 115,000; Full time

Job summary

A leading software company is seeking a Payroll Analyst to manage payroll operations for over 1,200 employees across the U.S. This role demands attention to detail, knowledge of payroll compliance, and the ability to work collaboratively in a fast-paced environment. Ideal candidates will have extensive experience in payroll processing and proficiency in tools like Workday and ADP. This is a full-time position located in San Francisco with a competitive salary range of $63,750 to $115,000.

Qualifications

• 3+ years of experience in Payroll, Accounting, or Finance roles.
• In-depth knowledge of U.S. payroll tax laws and compliance.
• Strong understanding of payroll-related internal controls.

Responsibilities

• Process bi-weekly payroll for 1,200+ U.S. employees.
• Manage the full-cycle payroll process, including audits.
• Ensure compliance with federal, state, and local laws.

Skills

Payroll processing

Attention to detail

Troubleshooting

Collaboration

Excel

Tools

Workday Payroll

ADP SmartCompliance

NetSuite

Job description

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We’re seeking a proactive and detail-oriented Payroll Analyst to join our high-performing team. This role offers a unique opportunity to work in a dynamic, fast-paced environment while supporting a rapidly growing organization. The ideal candidate thrives in a collaborative team, excels at troubleshooting, and is eager to contribute to process improvements.

You will play a pivotal role in day-to-day payroll operations, partnering closely with our People, Finance, Accounting, Legal, Benefits, Stock Administration, and IT teams, as well as external payroll vendors. Your work will ensure accurate and timely pay for employees across the U.S.

Given the fast-paced nature of our business, we’re looking for someone who is eager to learn, grow, and take ownership in the role. This role is based in the Bay Area.

What You'll Do

• Process bi-weekly, multi-state payroll for 1,200+ exempt and non-exempt U.S. employees on Workday Payroll.
• Manage the full-cycle payroll process, including on-cycle and off-cycle payrolls
• Audit and reconcile inbound data and integrations to ensure data integrity in payroll systems
• Handle employee verifications, direct deposits, terminations, garnishments, and tax form processing
• Ensure payroll practices comply with federal, state, and local laws
• Manage multi-state payroll tax issues and resolve tax notices in partnership with ADP
• Support tax and regulatory reporting, including quarterly and year-end filings, W-2s, 401(k), and Workers’ Comp audits
• Assist with government reporting (e.g., census data, unemployment) and compliance audits
• Support benefit deductions and taxation for health plans, 401(k), and other programs
• Work cross-functionally to validate payroll data for compensation, bonuses, and other pay adjustments
• Collect and audit data from Time and Attendance systems, ensuring hours are accurate and compliant
• Maintain and improve payroll systems, especially Workday and ADP SmartCompliance
• Audit EIB files and interface results between HRIS and payroll platforms
• Identify and drive opportunities for automation and process improvements
• Collaborate on system strategy and enhancements with internal teams and external partners
• Provide high-quality, timely service to employees
• Educate employees on payroll processes and resolve inquiries professionally
  
  

What We're Looking For:

• 3+ years of experience in Payroll, Accounting, or Finance roles (end-to-end payroll)
• Proficiency with ADP SmartCompliance, Workday HCM, and NetSuite
• Advanced Excel skills (PivotTables,INDEX/MATCH, V-XLOOKUPs, formulas)
• In-depth knowledge of U.S. payroll tax laws and multi-state compliance
• Strong understanding of payroll-related internal controls
• Demonstrated ability to work independently, meet tight deadlines, and adapt quickly
• Excellent organizational skills and keen attention to detail
• High ethical standards and the ability to handle sensitive data discreetly
  
  

The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.

Pay Range: $63,750 USD - $115,000 USD

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Software Development

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