Payroll Analyst

Whatnot; Phoenix (AZ); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Flexible work options

Home office setup allowance

Cell phone & internet stipend

Parental leave

401(k) with employer match

Job summary

Whatnot is seeking a detail-oriented US Workday Payroll Analyst to manage and optimize our end-to-end payroll operations for US employees, with expertise in Workday Payroll and integration with ADP SmartCompliance. You will process biweekly payroll, ensure compliance, support audits, and partner with HR and Benefits to keep data accurate, while exploring automation and process improvements.

Candidates should have 5–7+ years of US payroll experience, hands-on Workday experience (UKG ok),

Qualifications

• 5-7+ years of US payroll processing experience.
• Hands-on experience with Workday Payroll (open to UKG).
• Multi-state payroll expertise.
• Strong knowledge of US tax regulations and wage laws.
• Experience with payroll audits and reconciliations.
• Advanced Excel skills.

Responsibilities

• Process biweekly US payroll in Workday or UKG.
• Validate earnings, deductions, taxes, and garnishments.
• Ensure compliance with federal, state, and local regulations.
• Manage multi-state payroll processing and tax allocations.

Skills

US payroll processing

Multi-state payroll

US tax regulations

Payroll audits

Advanced Excel

Tools

Workday Payroll

UKG

ADP SmartCompliance

Job description

Join the Future of Commerce with Whatnot!

Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. Whether it's trading cards, fashion, electronics, or live plants, our sellers are building real businesses across hundreds of categories. We're building live commerce at a scale that's never been done in the West, and there's no playbook to copy. The people here are shaping how an entirely new industry develops.

As a remote co-located team, we're inspired by our values and anchored in hubs across the US, UK, Ireland, Poland, Germany, and Australia. We move fast, stay close to our users, and focus on the work that drives the most impact.

We're one of the fastest growing marketplaces and were recently named the #1 Best Startup Employer in America by Forbes. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business and bring people together through commerce.

We are seeking a detail-oriented and compliance-driven US Workday Payroll Analyst to manage and optimize our end-to-end payroll operations. This role will ensure accurate and timely payroll processing for US employees while serving as a preferred subject matter expert in Workday Payroll with Integration with ADP.

Role

Payroll Processing

• Process biweekly US payroll in Workday or UKG
• Validate earnings, deductions, taxes, and garnishments
• Ensure compliance with federal, state, and local regulations
• Manage multi-state payroll processing and tax allocations

Compliance & Audits

• Maintain compliance with IRS and state tax regulations
• Support internal and external payroll audits
• Prepare and validate year-end reporting (W-2s)

Workday or UKG System Management

• Troubleshoot payroll errors and resolve discrepancies along with Sr Global Payroll Analyst
• Partner with HR and Benefits to ensure accurate data integration
• Develop and maintain payroll reports and calculated fields

Reconciliation & Reporting

• Analyze payroll variances
• Prepare payroll reporting as needed

Process Improvement

• Identify automation and efficiency opportunities
• Document payroll processes and controls
• Support payroll-related system enhancements or implementations

We offer flexibility to work from home or from one of our global office hubs, and we value in-person time for planning, problem-solving, and connection. Team members in this role must live within commuting distance of our LA, NYC, AZ, Seattle or SF hub.

You

People who do well at Whatnot tend to be comfortable figuring things out as they go, biased toward action, and genuinely curious about what they're building. They care more about outcomes than credit and stay close to the product and the people using it.

• 5 - 7+ years of US payroll processing experience
• 3 + years of Hands-on experience with Workday Payroll (open to UKG)
• Multi-state payroll expertise
• Strong knowledge of US tax regulations and wage laws
• Experience with payroll audits and reconciliations
• Advanced Excel skills
• ADP SmartCompliance

Benefits

• Generous Holiday and Time off Policy
• Health Insurance options including Medical, Dental, Vision
• Work From Home Support
  • Home office setup allowance
  • Monthly allowance for cell phone and internet
• Care benefits
  • Monthly allowance for wellness
  • Annual allowance towards Childcare
  • Lifetime benefit for family planning, such as adoption or fertility expenses
• Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally
• Monthly allowance to dogfood the app
  • All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).
• Parental Leave
  • 16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence.

Please note: Whatnot will only contact you through official @whatnot.com email addresses. If you see an email impersonating a Whatnot recruiter, please disregard and report it as spam.

EOE

Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.