Payroll Adminstrator

Transdev; Boston (MA); On-site; USD 35,000 - 44,000; Full time

Benefits offered by this job

Vacation: 2 weeks

Sick leave: 5 days

Holidays: 12 days

401(k) retirement plan

Medical, dental, and vision insurance

Life insurance

Short-term disability

Voluntary long-term disability

Job summary

Transdev in City, State is hiring a Payroll Administrator. The role is responsible for administering and processing payroll activities, maintaining employee payroll records, and ensuring compliance with company policies and applicable regulations for hourly and salaried staff.

This position collaborates with the General Manager, Operations leadership, HR, and Regional Finance to ensure timely, accurate payroll, strong confidentiality, and responsive service to employees.

Qualifications

• High School Diploma or GED required.
• Minimum of two (2) years of payroll, accounting, bookkeeping, administrative, or related experience.
• Experience processing payroll and maintaining confidential employee records.
• Strong attention to detail and accuracy with excellent organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong data entry, mathematical, and recordkeeping skills.

Responsibilities

• Process weekly, bi-weekly, or semi-monthly payroll accurately and in accordance with company policies and payroll deadlines.
• Review, audit, and enter employee timekeeping records, attendance, overtime, vacation, sick leave, and other payroll-related data.
• Maintain employee payroll records and personnel files while ensuring compliance with confidentiality requirements.
• Process new hire, transfer, status change, and termination documentation and coordinate with Human Resources and Regional Payroll teams.
• Verify payroll calculations including earnings, deductions, garnishments, benefits, and tax withholdings.
• Assist in tracking attendance and scheduling information for hourly and part-time employees.
• Support managers in monitoring overtime trends and identifying opportunities to reduce unnecessary labor costs.
• Prepare payroll reports and reconcile payroll records to ensure accuracy.
• Assist with fare reconciliation, cash handling, deposits, and other accounting-related functions as required.
• Respond to employee payroll inquiries professionally and resolve discrepancies in a timely manner.
• Ensure compliance with FLSA, wage and hour regulations, union agreements (if applicable), and company payroll policies.
• Maintain payroll documentation for audits and reporting purposes.
• Provide administrative support to the General Manager and leadership team as needed.
• Perform other duties as required.

Skills

Attention to detail

Communication skills

Organizational skills

Microsoft Office

Education

High School Diploma or GED

Tools

Kronos

UKG

ADP

Paycom

Job description

Payroll Administrator

Transdev in City, State is hiring a Payroll Administrator. The Payroll Administrator is responsible for administering and processing payroll activities, maintaining employee payroll records, supporting workforce administration functions, and ensuring compliance with company policies and applicable regulations. This position works closely with the General Manager, Operations leadership, Human Resources, and Regional Finance teams to ensure timely and accurate payroll processing for hourly and salaried employees.

We are seeking a highly organized professional with exceptional attention to detail, strong customer service skills, and a commitment to accuracy and confidentiality.

Transdev is Proud to Offer

• Competitive compensation package of $25.75 per hour to $32.00 per hour

Benefits include

• Vacation: minimum of two (2) weeks
• Sick leave: 5 days
• Holidays: 12 days (8 standard and 4 floating)
• 401(k) retirement plan
• Medical, dental, and vision insurance
• Life insurance
• Short-term disability
• Voluntary long-term disability

Key Responsibilities

• Process weekly, bi-weekly, or semi-monthly payroll accurately and in accordance with company policies and payroll deadlines.
• Review, audit, and enter employee timekeeping records, attendance, overtime, vacation, sick leave, and other payroll-related data.
• Maintain employee payroll records and personnel files while ensuring compliance with confidentiality requirements.
• Process new hire, transfer, status change, and termination documentation and coordinate with Human Resources and Regional Payroll teams.
• Verify payroll calculations including earnings, deductions, garnishments, benefits, and tax withholdings.
• Assist in tracking attendance and scheduling information for hourly and part-time employees.
• Support managers in monitoring overtime trends and identifying opportunities to reduce unnecessary labor costs.
• Prepare payroll reports and reconcile payroll records to ensure accuracy.
• Assist with fare reconciliation, cash handling, deposits, and other accounting-related functions as required.
• Respond to employee payroll inquiries professionally and resolve discrepancies in a timely manner.
• Ensure compliance with FLSA, wage and hour regulations, union agreements (if applicable), and company payroll policies.
• Maintain payroll documentation for audits and reporting purposes.
• Provide administrative support to the General Manager and leadership team as needed.
• Perform other duties as required.

Qualifications

Required

• High School Diploma or GED required.
• Minimum of two (2) years of payroll, accounting, bookkeeping, administrative, or related experience.
• Experience processing payroll and maintaining confidential employee records.
• Strong attention to detail and accuracy with excellent organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong data entry, mathematical, and recordkeeping skills.

Preferred

• Associate degree in Accounting, Business Administration, Human Resources, or related field.
• Experience with payroll processing systems, Kronos, UKG, ADP, Paycom, or similar platforms.
• Experience working in unionized and/or transportation environments.
• Knowledge of payroll tax regulations, wage and hour compliance, and labor agreements.

Additional Requirements

• Must maintain confidentiality and professionalism when handling employee information.
• Subject to a DOT drug test and physical if applicable.
• DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.

Physical Requirements

• Must be able to work shifts or flexible schedules as needed.
• Frequently required to sit for extended periods while working on a computer.
• Regular use of a computer, keyboard, calculator, and other standard office equipment.
• Must be able to communicate effectively in person, by phone, and electronically.
• Work environment may consist of both office and operational settings, including indoor and outdoor areas.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.