Payroll Administrator II

Texas A&M University System; Kingsville (TX); On-site; USD 55,000 - 90,000; Full time

Job summary

Texas A&M University-Kingsville is seeking a Payroll Administrator II to ensure accurate, timely processing of payroll across departments, while complying with federal, state, and local laws and university policies. The role emphasizes accuracy, confidentiality, and efficient service to employees and managers.

You will review transactions, reconcile payroll accounts, respond to inquiries, maintain confidential records, and collaborate with Human Resources and Finance to deliver payroll with

Qualifications

• Bachelor's degree in an applicable field.
• Experience with payroll processing and compliance.
• Ability to handle confidential information.
• Strong attention to detail and problem solving.

Responsibilities

• Process and review payroll transactions to ensure accuracy and timeliness.
• Review timekeeping records, pay rates, deductions, and adjustments.
• Research discrepancies and maintain confidential payroll records.
• Assist with audits and provide supporting documentation.
• Collaborate with HR, Finance, and departments to ensure payroll accuracy.

Skills

Payroll processing

Timekeeping

Audits

Confidentiality

Communication

Education

Bachelor's degree in an applicable field

Job description

Job Title Payroll Administrator II

Agency Texas A&M University - Kingsville

Department Payroll Services

Proposed Minimum Salary Commensurate

Job Location Kingsville, Texas

Job Type Staff

Job Description

About Texas A&M University-Kingsville Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

Position Overview

The Payroll Administrator II is responsible for the accurate and timely processing of payroll while ensuring compliance with applicable federal, state, and local laws, System policies, and established internal controls. This position performs a variety of complex payroll functions, including reviewing payroll transactions, reconciling payroll accounts, researching discrepancies, maintaining employee payroll records, and responding to employee and management inquiries.

The Payroll Administrator II works independently on routine and moderately complex payroll matters, exercises sound judgment in resolving discrepancies, and collaborates with Human Resources, Finance, and other departments to ensure payroll accuracy, confidentiality, and operational efficiency.

Essential Duties and Responsibilities

Payroll Processing and Administration

• Process and review payroll transactions to ensure employees are paid accurately and in accordance with established payroll schedules.
• Review timekeeping records, employee status changes, pay rates, deductions, garnishments, and other payroll-related adjustments.
• Calculate and process supplemental payments, retroactive pay, adjustments, and off-cycle payments as authorized.
• Verify payroll data for accuracy and completeness before finalizing payroll.
• Research and resolve payroll discrepancies in a timely and professional manner.
• Maintain accurate and confidential payroll records in accordance with record-retention requirements.

Compliance and Reporting

• Ensure payroll transactions comply with applicable federal, state, and local wage-and-hour requirements and organizational policies.
• Review payroll deductions, contributions, and other withholding amounts for accuracy.
• Assist with internal and external payroll audits by preparing supporting documentation and researching requested transactions.
• Maintain documentation supporting payroll changes, adjustments, approvals, and other financial transactions.

Reconciliation and Financial Support

• Prepare recurring payroll reports and provide supporting data for financial reporting and budgeting purposes.
• Coordinate with other departments to resolve discrepancies and ensure accurate payroll-related entries.
• Assist with identifying process improvements and strengthening internal payroll controls.

Employee and Departmental Support

• Respond to employee, supervisor, and management inquiries regarding payslips, deductions, tax withholding, direct deposits, and payroll adjustments.
• Coordinate with Human Resources regarding new hires, terminations, leave changes, compensation updates, and other employee status changes affecting payroll.
• Communicate payroll requirements, deadlines, and documentation needs to employees and department representatives.
• Handle sensitive employee and financial information with discretion and maintain strict confidentiality.

Systems and Process Improvement

• Utilize payroll and timekeeping systems to process transactions, generate reports, and maintain accurate records.
• Identify recurring errors, investigate root causes, and recommend improvements to payroll procedures.
• Assist with payroll system testing, updates, implementations, and process documentation as needed.
• Provide guidance and technical assistance to other payroll team members when appropriate.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualifications

Required Education

Bachelor's degree in an applicable fie