Payroll Administrator I, II, or Senior

TEP Tucson Electric Power Company; Tucson (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Tucson Electric Power Company is seeking a Payroll Administrator to manage bi-weekly and weekly payroll processing for the company and its affiliates. Responsibilities include calculating wages, deductions, garnishments, and final pay for terminations, using established systems.

The role emphasizes accuracy, confidentiality, and compliance with federal, state, and local payroll regulations; teamwork with the Payroll and Accounting teams is essential.

Qualifications

• High school diploma or GED; understanding of payroll and accounting.
• 2+ years in payroll, accounting, or related field.
• Associate degree in Business Administration, Accounting, or related field.
• Knowledge of W-2 and 1099 reporting rules.
• Experience with Oracle Time and Labor and HRMS systems preferred.
• APA FPC/CPP designation preferred.
• Strong analytical, organizational, and time-management skills.
• Ability to work independently and in a team; strong communication.

Responsibilities

• Compute wage and overtime payments, record deductions, and process paycheck advances.
• Process weekly/bi-weekly payroll for the company and affiliates.
• Prepare final paychecks for terminations and process tax payments.
• Maintain confidential payroll records and assist with data queries and reports.
• Support month-end processes and ad hoc payroll projects.
• Assist with garnishments, levies, and terminations.

Skills

Attention to detail

Communication

Independent worker

Team collaboration

Microsoft Excel

Education

Associate’s Degree in Business Administration or Accounting

AA Degree in Accounting/Finance

APA CPP/FPC designation

Tools

PeopleSoft

HRMS

Oracle Time and Labor

BI queries

Job description

We are looking for talented individuals who are passionate about making an impact in the company and the community.

Position Description:

For multiple companies, responsible for the following processes in the Payroll business area: computing wage and overtime payments, recording payroll deductions, processing requests for paycheck advances, and processing terminations. Includes processing small to large bi-weekly and weekly company payroll.

Position-Related Responsibilities:

Payroll Administrator I:

Perform assigned tasks promptly, meeting all deadlines. Support Payroll team in tasks to ensure timely Payroll processing and meeting all regulatory and reporting requirements. Process company payroll utilizing established process and reporting systems, and detailed procedures, with the guidance of more senior Payroll Administrators. Perform a wide variety of record-keeping and payroll processing activities, including processing expense statements, payroll corrections, and terminations. Support outside vendor and internal department requests, and develop good working relationships. Query and report on data in various systems regarding Payroll data. Contribute to team effort by accomplishing related results as needed. Support more senior Payroll Administrators in research for special projects. Maintain confidentiality for all matters related to payroll employee records and corporate information. Responsible for payroll processing of UES Payroll. Support the Payroll Department with maintaining digital records in the Document Management System. Process garnishments and levies. Process terminations, calculating and preparing final paychecks. Process tax payments. This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Payroll Administrator II:

Perform all responsibilities of Payroll Administrator I. Process TEP Payroll and troubleshoots any outliers during the process. Perform account reconciliation for Payroll accounts monthly. Assist Accounting Team with month-end processes as needed. Research and prepare ad hoc reports for management. Process all special payments, relocation reimbursements, bonuses, and awards. Train less experienced Payroll Administrators. Review work of other Payroll Administrators when performing Payroll functions. This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Payroll Administrator, Senior:

Perform all responsibilities of Payroll Administrators I and II. Serve as a resource for Payroll Administrators I and II performing payroll processing. Serve as liaison between Payroll and teams in utilizing and maintaining all Payroll-related systems. Serve as a reviewer of anything related to payroll processing. Assists other business areas in the analysis of payroll data utilizing PeopleSoft and BI queries. Develop test plans and test scripts and manage testing during the implementation of new Payroll-related systems and/or the enhancement of existing systems. This includes the modules within the Payroll systems, as well as, the external feeder systems. Evaluate system issues and works with Business Apps Team to determine appropriate solutions. Demonstrates a strong understanding of the Payroll-related data flows and responds to users’ questions. Prepare quarterly tax reconciliation and filing processes to meet statutory Federal, State, and Local deadlines. Review and approve a wide variety of payroll processing activities, including the processing of off-cycle checks, ACH returns, back pay awards and upgrades, and processing terminations. This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures. Top level individual contributor; often integrates multiple phases of a project. Leads several complex projects or issues at the same time and assists other departments on complex initiatives as a representative of Payroll functions and requirements.

Knowledge, Skills & Abilities:

Level I - Minimum Qualifications:

High school diploma or GED. Requires an understanding of accounting, Payroll, and attention to detail. Demonstrated ability to communicate effectively with strong verbal and interpersonal skills (via face-to-face and emails). Demonstrated ability to work both independently and as part of a team. Working knowledge of Microsoft Suite – Outlook, Excel, Word.

Preferred Qualifications:

An understanding of the Company's policies, procedures, and labor contracts. Familiarity with Payroll, W2, and 1099 reporting rules. Associate’s Degree in Business Administration, Accounting, or related field. Working knowledge of a time management system, preferably Oracle Time and Labor. Working knowledge of HRMS System.

Level II - Minimum Qualifications:

Minimum Requirements of Level I. 2 years+ in Payroll, accounting, or other business-related position. Familiarity with Payroll, W2, and 1099 reporting rules. Associate’s Degree in Business Administration, Accounting, or related field. Working knowledge of a time management system, preferably Oracle Time and Labor. Working knowledge of HRMS. AA Degree in Accounting, Finance, Business, or closely related field (or equivalent combination of education and experience). Demonstrated ability to work both independently and as part of a team. Intermediate level or higher using Microsoft Suite – Outlook, Excel, Word.

Preferred Qualifications:

Bachelor’s Degree in Business Administration, Accounting, or related field. Strong analytical, organizational, and computer skills. Intermediate level or higher using reporting tools. Intermediate level or higher using an HRMS system. Intermediate level or higher using a time and labor management system (preferably Oracle Time and Labor). APA Fundamental Payroll Certification (FPC) or APA Certified Payroll Professional (CPP) designation.

Senior - Minimum Qualifications:

Minimum Requirements of Level II. 4 years+ in Payroll, accounting. Bachelor’s Degree in Business Administration, Accounting, or related field, or equivalent combination of education and experience. Demonstrated ability to work both independently and as part of a team. Ability to analyze and document processes to make enhancements.. Strong communication, analytical, organizational, and time management skills. Advanced level using Microsoft Suite – Outlook, Excel, Word.

Preferred Qualifications:

Strong analytical, organizational, and computer skills. Advanced level of using reporting tools. Advanced level of using HRMS. Advanced level or higher using a time and labor management system (preferably Oracle Time and Labor). APA Certified Payroll Professional (CPP) designation.

Tucson Electric Power provides safe, reliable power more than 447,000 customers in the Tucson metropolitan area. We’re also a local leader in community service, volunteerism and economic development efforts. TEP and its sister company, UniSource Energy Services, are among a family of utilities owned by Fortis, Canada’s largest investor-owned gas and electric utility holding company.