Payroll Analyst

Aqua America, Inc.; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive and comprehensive benefits package

Career growth opportunities

Job summary

A significant water utility provider based in Pennsylvania is looking for a Payroll Analyst to manage payroll for multiple divisions. The role requires extensive experience with payroll processing, exceptional Excel skills and supports both union and non-union payrolls. The successful candidate will ensure compliance and resolve payroll discrepancies while working collaboratively with Finance and HR departments. A commitment to accuracy and attention to detail is crucial.

Qualifications

• Minimum of 5 years of payroll experience, preferably in a multi-state environment.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and meet weekly payroll deadlines.

Responsibilities

• Processes and analyzes weekly and bi-weekly payroll for assigned divisions.
• Uses advanced Excel skills to validate and reconcile payroll data.
• Responds promptly to payroll questions and resolves discrepancies.

Skills

Advanced Excel proficiency

Strong analytical skills

Customer service orientation

Education

Associate’s degree in Finance, Accounting, Business, or related field

Bachelor’s degree preferred

Tools

Lawson Financial Reporting

ADP

Excel

Job description

Payroll Analyst page is loaded## Payroll Analystlocations: PA Bryn Mawrtime type: Full timeposted on: Posted 3 Days Agojob requisition id: R5672delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.Operating as the (water and wastewater services) and the and (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.The **Payroll Analyst** plays a critical role in preparing, analyzing, and ensuring the accurate distribution of payroll for an assigned division. This position relies heavily on strong Excel skills, data analysis, and payroll experience. Using the Lawson Financial Reporting system, the Payroll Analyst supports multi‑state union and non‑union payrolls while ensuring accuracy, compliance, and data integrity across all payroll processes.ESSENTIAL DUTIESProcesses and analyzes weekly and bi‑weekly payroll for assigned divisions, including union, hourly, and salaried staff. Enters and validates payroll data, including timesheets, work orders, adjustments, and corrections. Uses advanced Excel skills—pivot tables, lookups, advanced formulas, data auditing—to analyze, validate, and reconcile payroll data. Prepares final pay for terminated employees, ensuring federal and state compliance. Ensures accuracy and compliance by verifying pay rates, deductions, and employee classifications against company policies, union contracts, and SOX controls. Audits timesheet data to identify inconsistencies and resolve exceptions before payroll processing. Responds promptly to payroll questions, providing clear guidance and resolving discrepancies. Updates payroll procedures and maintains accurate documentation of payroll processes. Performs general ledger reconciliation, identifies discrepancies, and prepares supporting documentation for Accounting and Finance. Assists with payroll tax activities, including monthly, quarterly, and annual filings processed through the payroll vendor. Processes voluntary employee deductions such as 401(k), ESPP, and United Way. Generates standard and ad hoc payroll reports to support Finance, HR, and Operations in labor cost analysis. Supports system enhancements, testing, and process automation initiatives. Partners closely with Finance, Accounting, Benefits, and IT to resolve issues and manage special requests. Maintains up‑to‑date knowledge of federal, state, and local payroll regulations. Assists with special projects, such as W‑2 reconciliation, internal/external audits, and year‑end processing. Ensures payroll documents, records, and reports meet audit and compliance standards.QUALIFICATIONSAssociate’s degree in Finance, Accounting, Business, or related field required Bachelor’s degree preferred Minimum of 5 years of payroll experience, preferably in a multi‑state environment **Advanced Excel proficiency (pivot tables, VLOOKUP/XLOOKUP, formulas, data analysis)** Experience with general ledger reconciliation and payroll reporting Familiarity with payroll systems (Lawson preferred) and timekeeping tools Strong analytical and problem‑solving skills Excellent accuracy, attention to detail, and organizational skills Strong communication and customer service orientation**KNOWLEDGE, SKILLS AND ABILITIES: (Examples below)*** Familiarity with payroll processing systems such as Lawson, ADP, PeopleSoft, SAP, etc.* Expert knowledge of payroll, payroll deductions and payroll taxes* Excellent Excel or spreadsheet software skills with extensive knowledge of Microsoft office applications, HRIS, and other vendor interface protocols* Excellent written and verbal communications skills; communicate effectively (clearly, concisely and professionally) with internal customers* Strong customer service skills* Ability to work well under pressure and meet weekly payroll deadlines* Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment* Ability to work independently with minimum* A team player able to work effectively in a team fostered multi-tasking environment**WORKING CONDITIONS/PHYSICAL DEMANDS:*** Perform deskbound work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Desk work involves sitting/standing most of the time.* See, hear, talk, and perform tasks requiring manual dexterity.* Operate standard office equipment. ***The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.*****This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.**Essential Utilities, Inc., is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Essential Utilities is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012). To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:* Family members cannot result in a supervisor/subordinate reporting relationship* Family members cannot work in the same department.delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.Operating as the (water and wastewater services) and the and (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package.We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.