Payroll Administrator

Propel Recruitment LLC; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Propel Recruitment LLC is partnered with a Bay Area real estate organization seeking an experienced Payroll Administrator to own payroll for ~200 employees across five states, with the majority in California. ADP payroll experience is required.

This hands-on role offers visibility and variety, collaborating with Accounting, HR, management, and employees. You will manage complex payroll including commissions and bonuses while ensuring California and multi-state compliance.

Qualifications

• 3+ years of hands-on payroll experience.
• Strong knowledge of California payroll requirements.
• Experience processing commissions or other variable compensation.
• Full-cycle payroll experience with direct ownership of the process.
• Strong reconciliation and Excel skills.
• Detail-oriented, dependable, and comfortable working independently.

Responsibilities

• Own full-cycle payroll for approximately 200 employees across five states.
• Process payroll utilizing ADP.
• Calculate and process commissions, bonuses, incentives, and other variable compensation.
• Manage payroll changes including new hires, terminations, compensation changes, deductions, and benefits.
• Handle off-cycle payments, adjustments, corrections, and final paychecks.
• Ensure compliance with California and multi-state payroll requirements.
• Reconcile payroll and research discrepancies.
• Support payroll journal entries, reporting, and month-end activities.
• Assist with quarterly and year-end payroll processes and W-2 reconciliations.
• Serve as a resource for employees and managers on payroll-related questions.
• Partner closely with Accounting and HR.

Skills

ADP payroll

California payroll

Full-cycle payroll

Excel

Tools

ADP Workforce Now

Payroll software

Job description

Looking for a payroll role where you can truly own the process rather than handle just one piece of it?

We’re partnering with an established real estate organization in the Bay Area seeking an experienced Payroll Administrator to take ownership of payroll for approximately 200 employees across five states, with the majority based in California.

ADP payroll experience is required for this position.

The Opportunity

This is a hands-on role with strong visibility and variety. You’ll be the go-to person for payroll while partnering closely with Accounting, HR, management, and employees across the organization.

The payroll offers a good level of complexity without an overwhelming employee population — including multi-state payroll, California requirements, commissions, bonuses, and other variable compensation.

What You’ll Be Doing

• Own full-cycle payroll for approximately 200 employees across five states


• Process payroll utilizing ADP


• Calculate and process commissions, bonuses, incentives, and other variable compensation


• Manage payroll changes including new hires, terminations, compensation changes, deductions, and benefits


• Handle off-cycle payments, adjustments, corrections, and final paychecks


• Ensure compliance with California and multi-state payroll requirements


• Reconcile payroll and research discrepancies


• Support payroll journal entries, reporting, and month-end activities


• Assist with quarterly and year-end payroll processes and W-2 reconciliations


• Serve as a resource for employees and managers on payroll-related questions


• Partner closely with Accounting and HR

What We’re Looking For

• 3+ years of hands-on payroll experience


• Strong knowledge of California payroll requirements


• Experience processing commissions or other variable compensation


• Full-cycle payroll experience with direct ownership of the process


• Strong reconciliation and Excel skills


• Detail-oriented, dependable, and comfortable working independently

Why Consider It?

This is a strong opportunity for someone who wants greater ownership of payroll and broader exposure than they may get working within a large, segmented payroll department.

You’ll support a manageable employee population of approximately 200 employees while gaining exposure to multi-state payroll, commissions, payroll accounting, reconciliations, and direct collaboration with Accounting and HR.