Payroll Administrator

Astronautics Corporation of America; Oak Creek (WI); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Astronautics Corporation of America is seeking a Payroll Administrator to ensure accurate and timely payroll for 1,200+ employees across multiple states. You will partner with HR, Finance, and supervisors to manage payroll, ensure compliance, resolve inquiries, and drive improvements in our payroll processes.

This on-site role with hybrid flexibility reports to the Manager, Payroll and is based at our Oak Creek, WI headquarters.

Qualifications

• High School diploma or GED from an accredited institution.
• Minimum three years of experience in payroll for a corporation with 1,200+ employees and multi-state payroll.
• Extensive knowledge of ADP or another payroll software tool.
• In-depth understanding of federal, state, and local tax laws including wage and hour, SUI, and inter-state reciprocity.
• Proficient in MS Office; advanced Excel skills including formulas, pivot tables, and VLOOKUP.
• Exceptional accuracy in data entry and calculations to avoid errors and compliance issues.

Responsibilities

• Review and communicate necessary time reporting corrections to supervisors.
• Transfer time reporting into ADP.
• Process ADP-generated payroll accurately and on time.
• Maintain files of ADP tax filings and payroll reports.
• Reconcile cash activity to payroll and ADP Tax Services reports.
• Answer employees' inquiries about paycheck information.
• Maintain spreadsheets tracking weekly payroll data.
• Process manual checks for corrections and bonuses.
• Calculate new hire and termination pay and adjustments.
• Reconcile payroll reports to 941s and W-2s.
• Maintain the general ledger for payroll transactions.
• Prepare journal entries and analyses as assigned.
• Process stop payments or payroll adjustments.
• Deduct taxes and other withholdings accurately.

Skills

Payroll processing

Multi-state payroll

Data accuracy

Tax compliance knowledge

MS Office / Excel proficiency

Education

High School diploma or GED

Associate degree preferred

Tools

ADP payroll software

Excel (Advanced) / Pivot / VLOOKUP

Job description

What You Will Do

We are seeking a payroll administrator! As our Payroll Administrator, you'll play a key role in ensuring more than 1,200 employees are paid accurately and on time each week. You'll partner with supervisors, HR, Finance, and employees to manage payroll processes, maintain compliance, resolve payroll inquiries, and help drive continuous improvements that support a seamless payroll experience across our multi-state workforce.

This on-site position, with hybrid flexibility, is located at our Headquarters in Oak Creek, WI. You will report directly to the Manager, Payroll.

How You Will Do It

• Review and communicate necessary IFS time reporting corrections and adjustments to supervisors.
• Transfer system-generated (IFS) time reporting information into ADP.
• Process ADP-generated payroll accurately and on time.
• Maintain files of ADP tax-filing and payroll summary reports.
• Reconcile cash activity to payroll and ADP Tax Services reports.
• Answer employees' inquiries about paycheck information.
• Maintain spreadsheets that track and reconcile weekly payroll data.
• Process manual checks to correct discrepancies and special payrolls, including annual bonuses.
• Calculate new hire pay, termination pay, and any other required adjustments to regular pay.
• Reconcile payroll reports to 941s and W-2s.
• Maintain the general ledger with regard to payroll transactions.
• Reconcile the payroll register to the general ledger and create necessary adjusting journal entries.
• Prepare and submit annual workers' compensation report to insurance carriers.
• Prepare journal entries and account analyses as assigned.
• Process stop payments or payroll adjustments.
• Calculate and deduct appropriate amounts from payroll checks, including tax withholdings and other garnishments. Ensure that computing, withholding, and deductions are done correctly.
• Verify all overtime hours with the appropriate management personnel before issuing payroll checks.
• Contribute to team effort by accomplishing related duties as needed.
• Provide documents as requested by Human Resources.
• Stay updated on changes in payroll legislation and recommend process improvements.
• Assist with internal and external payroll audits by providing necessary documentation and explanations.

What We Look For

• High School diploma or GED from an accredited institution.
• Minimum three years of experience in a payroll function with a corporation with a payroll size greater than 1,200 employees, including multi-state payroll.
• Extensive knowledge of ADP or another payroll software tool.
• In-depth understanding of federal, state, and local tax laws and regulations, including wage and hour laws, state unemployment insurance (SUI), and reciprocity agreements between states.
• Proficient at MS Office, Advanced Excel skills including formulas, pivot tables, and VLOOKUP.
• Exceptional accuracy in data entry and calculations to avoid costly errors and compliance issues.
• Ability to research, analyze, and resolve complex payroll discrepancies and issues across different state regulations.

Preferred

• An associate degree with a business emphasis is preferred from an accredited institution.
• Experience in a manufacturing environment.

Who We Are

We are a team that designs computers, displays and electronic systems for aircraft of the future! At Astronautics, you will be part of a creative group of professionals who work on the cutting-edge of technology. We offer competitive pay, excellent benefits and the opportunity for professional growth in a collaborative environment.

Astronautics, headquartered in Oak Creek, Wisconsin, is a global leader in the design, development and manufacture of secure avionics equipment and systems for the commercial and military aerospace industry. Key product areas include electronic primary flight and engine displays, connected aircraft and cyber solutions, electronic flight bags, and certified servers for airborne applications. Services include avionics system integration and custom software for critical applications. Since its founding in 1959, Astronautics has been providing trusted, reliable, and tailored solutions to help customers achieve mission success. Astronautics is the parent company of Kearfott Corporation, headquartered in Pine Brook, New Jersey.

We are proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment.