Program Management Coordinator

Astronautics Corporation of America; Oak Creek (WI); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Astronautics Corporation of America is seeking a Program Management Support Coordinator to assist Program Managers in day-to-day execution of programs and pursuits. The role emphasizes on-time, budget-conscious delivery and collaboration with diverse teams at our Oak Creek headquarters.

You will manage schedules, track budgets, and provide executive-level visibility, while guiding small projects and enterprise-wide initiatives through a structured project management approach.

Qualifications

• Associate degree or higher with related field as listed; military education/experience may substitute for degree.
• Minimum three years of relevant experience in project coordination, scheduling, PMO support, or project management.
• Proficiency with Microsoft Office including Excel, Word, and PowerPoint.
• Strong analytical, organizational, teamwork, written, verbal communication, and interpersonal skills.
• Ability to interpret data, develop meaningful reports and metrics, and communicate information to varied audiences.
• Ability to self-start, manage multiple priorities, and work collaboratively across departments.

Responsibilities

• Oversee program scheduling, reporting, metrics, and coordination.
• Provide executive visibility into staffing, schedule, and budget performance.
• Lead assigned small projects or initiatives as needed.
• Support program managers with budget monitoring, reviews, customer meetings, and meeting minutes.
• Coordinate with technical and non-technical teams, customers, vendors, and subcontractors to support project requirements and deliverables.
• Prepare informational and decision-support presentations for various audiences.

Skills

Analytical skills

Organizational skills

Teamwork

Written communication

Verbal communication

Interpersonal skills

Education

Associate degree in business administration

Associate degree in project management

Associate degree in engineering technology

High school diploma or equivalent plus 3 years experience

Bachelor’s degree in business administration

Bachelor’s degree in project management

Tools

Microsoft Office

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Project

Job description

What You Will Do

We are seeking a Program Management Support Coordinator! In this role you will support our Program Managers in the day-to-day execution of programs and new business pursuits. In this role, you will help ensure programs are delivered on time and within budget while supporting business pursuits aligned with Astronautics strategic goals.

What You Will Do

We are seeking a Program Management Support Coordinator! In this role you will support our Program Managers in the day-to-day execution of programs and new business pursuits. In this role, you will help ensure programs are delivered on time and within budget while supporting business pursuits aligned with Astronautics strategic goals.

You will oversee program scheduling, reporting, metrics, and coordination; provide executive visibility into staffing, schedule, and budget performance; and lead assigned small projects or other initiatives as needed.

This on-site position, with hybrid flexibility, is located at our headquarters in Oak Creek, WI. You will report directly to the Director, Avionics Solutions.

How You Will Do It

• Partner with Program Management and Business Development to understand program needs and provide effective support.
• Develop, maintain, and track program schedules, including executive-level schedules and scorecards.
• Prepare program metrics and status reports for Astronautics leadership, including staffing needs, schedule adherence, and budget performance.
• Track deliverables, action items, and document requirements to support customer commitments and timely completion.
• Support Program Managers with budget monitoring, program reviews, customer meetings, and meeting minutes.
• Support assigned projects and initiatives, including projects with multiple interdependent workstreams, in accordance with the Enterprise Project Management methodology.
• Assist with tracking project scope, quality, schedule, cost, resources, risks, and issues throughout the project lifecycle.
• Coordinate with technical and non-technical teams, customers, vendors, and subcontractors to support project requirements and deliverables.
• Prepare informational and decision-support presentations for technical, business, customer, and vendor audiences.

Required

What We Look For:

• Associate degree in business administration, project management, engineering technology, or a related field from an accredited institution preferred; a high school diploma or equivalent combined with at least three years of relevant work experience, including applicable military education, training, or experience, will be considered in lieu of the degree.
• Minimum three years of relevant experience in project coordination, project scheduling, PMO support, or project management.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint.
• Strong analytical, organizational, teamwork, written, verbal communication, and interpersonal skills.
• Ability to interpret data, develop meaningful reports and metrics, and communicate information to varied audiences.
• Ability to self-start, manage multiple priorities, and work collaboratively across departments.

Desired

• Bachelor’s degree in business administration, project management, or a related field.
• Experience with Microsoft Project or similar project scheduling software.
• Experience using an enterprise project management methodology.
• Experience supporting programs or projects in an aerospace, manufacturing, engineering, or other technical environment.

Who We Are

We are a team that designs computers, displays and electronic systems for aircraft of the future! At Astronautics, you will be part of a creative group of professionals who work on the cutting‑edge of technology. We offer competitive pay, excellent benefits and the opportunity for professional growth in a collaborative environment.

Astronautics, headquartered in Oak Creek, Wisconsin, is a global leader in the design, development and manufacture of secure avionics equipment and systems for the commercial and military aerospace industry. Key product areas include electronic primary flight and engine displays, connected aircraft and cyber solutions, electronic flight bags, and certified servers for airborne applications. Services include avionics system integration and custom software for critical applications. Since its founding in 1959, Astronautics has been providing trusted, reliable, and tailored solutions to help customers achieve mission success. Astronautics is the parent company of Kearfott Corporation, headquartered in Pine Brook, New Jersey.

We are proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment.