Payroll Administrator

WilmerHale; Miamisburg (OH); On-site; USD 55,000 - 80,000; Full time

Job summary

WilmerHale is seeking a Payroll Administrator in Miamisburg, OH to oversee the Firm’s payroll functions, ensuring timely, accurate processing and compliance with governmental regulations. The position requires handling biweekly and monthly payrolls, deductions, taxes, and benefits while maintaining data accuracy across systems.

You will audit payroll transactions, support month-end close, and assist with quarter-end activities, IRS rules, and updates to payroll software and procedures.

Qualifications

• Oversee biweekly and monthly payroll processing with regulatory compliance.
• Audit payroll transactions to ensure data accuracy and integrity.
• Prepare and review payroll reports for various departments and stakeholders.
• Assist with quarter-end/year-end payroll activities and IRS-related updates.

Responsibilities

• Process biweekly and monthly payrolls in line with federal, state, and local wage laws.
• Manage deductions, taxes, and benefits; resolve processing issues.
• Prepare payroll journals and month-end close entries; support audits.
• Generate ad hoc reports for management and external auditors.
• Provide back-up support to Payroll Manager and Payroll Systems Administrator.
• Maintain payroll procedures and suggest improvements for accuracy and efficiency.

Skills

Payroll processing

Regulatory compliance

Audit & reconciliation

Data accuracy

Communication skills

Attention to detail

Tools

Payroll software

Job description

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

About the Role

The Payroll Administrator will assist with overseeing the Firm’s Payroll functions, ensuring that pay is processed on time, accurately, and in compliance with all government regulations.

What You Will Be Doing

• Responsible for accurately processing the biweekly and monthly payrolls, ensuring compliance with Federal, State, and local wage and hour laws.
• Process payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Identify and resolve issues when processing payroll.
• Audit payroll transactions and reports ensuring accuracy of data to source and correcting incorrect data.
• Calculate and process retroactive pay, payroll adjustments, and of-cycle payments as needed.
• Support Human Resources with employment verification requests by providing accurate payroll and employment information.
• Responsible for preparing, reconciling, auditing, and sending payroll reports to various departments.
• Responsible for all monthly payroll journal entries sent to G/L group.
• Support month end and quarterly reviews, reconciliations, and reporting as needed.
• Prepare ad hoc reports for management and auditors as needed.
• Assists with resolving errors and responding to inquiries.
• Assists with interpreting & implementing IRS rules and regulations along with internal policies related to payroll. Aids in identifying/recommending updates to payroll software, systems, and procedures.
• Assists with coordinating quarter-end and year-end activities including payroll reconciliations and Form W-2 Review.
• Document and maintain payroll procedures and recommend improvements to strengthen accuracy, efficiency, and internal controls.
• Provides back up support to Payroll Manager and Payroll and Systems Administration Supervisor.
• All other duties as assigned.
• Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented ("can-do") approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.