Payroll Administrator

kdc/one; Los Angeles (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

kdc/one is seeking an experienced Payroll Specialist to manage all payroll processing activities across multiple groups in California. You will ensure timely reporting of wages, taxes, and benefits, while liaising with IRS/state agencies as needed.

The role requires 5+ years in payroll, proficiency in Ceridian Dayforce, and the ability to train managers on payroll procedures and wage/hour rules. Bilingual Spanish is a plus, and confidentiality is essential.

Qualifications

• Four-year college degree in accounting or related experience with a high school diploma.
• Minimum of five (5) years related experience in a payroll environment.

Responsibilities

• Oversee all aspects of payroll processing for assigned pay groups.
• Ensure timely and accurate reporting of wages, taxes and benefits to employees and agencies.
• Responds to IRS and state agency inquiries pertaining to payroll taxes and wages.
• Reconcile Quarters and W-2 for all companies.
• Accumulate data and prepare worker’s comp audit report for all pay groups.
• Coordinate with HR for California wage/hour updates.
• Audit Temp Agency payroll for California wage/hour law compliance.
• Send monthly reminders on California wage/hour laws.
• Train managers in Dayforce for accurate payroll processing.
• Provide monthly employee counts to Safety team.
• Assist HR with payroll-related requests (mortgage verifications, time & attendance).
• Handle all regulatory garnishments.
• Verify holiday pay schedule accuracy in Dayforce for next year.
• Review entitlement balances at year end.
• Work with Dayforce support on systems updates and testing.
• Stay current with state payroll laws.

Skills

Payroll procedures

Payroll taxes

Excel

Dayforce

Bilingual Spanish (plus)

Confidentiality

Coaching supervisors

Wage/hour knowledge

Education

Accounting degree

High school diploma or equivalent

Tools

Ceridian Dayforce

Job description

Summary:

Direct communication with all levels of management and personnel as well as various government agencies.

Essential Duties and Responsibilities:

• Oversee all aspects of payroll processing for Pay groups assigned and reporting along with interaction with all departments for those Pay groups
• Ensure timely and accurate reporting of all wages, taxes and benefits to employees and agencies of all levels.
• Responds in a timely manner to IRS and state agency inquiries pertaining to payroll taxes and wages.
• Reconcile Quarters and W-2 for all companies.
• Accumulate all data and prepare worker’s comp audit report for all Pay groups.
• Coordinate with H.R. Department for minimum wage increases for both hourly and salaried employees for the state of California.
• Audit the Temp Agency payroll to ensure they are complying with the California wage and hour laws.
• Send monthly reminders to the team on California wage and hour laws.
• Train all new and current managers in the Dayforce system and what is needed for Payroll to be processed accurately.
• Provide Safety team with employee count monthly.
• Assist HR with payroll related requests- mortgage verifications, time and attendance reports, etc.
• Handle all regulatory agency garnishments
• Verify new holiday pay schedule for coming year is correct in Dayforce based on schedule sent from HR team.
• Review entitlement balances at year end to ensure employees have corrected balance.
• Work with Dayforce support on system updates to any configurations changes for Pay groups assigned. Complete all testing in Dayforce for changes.
• Stay current with all state laws that involve payroll compliance
• All other duties as assigned.

Minimum Qualifications:

• Four-year college degree in accounting or related experience with a high school diploma.
• A minimum of five (5) years related experience in a payroll environment.

Knowledge, Skills and Abilities:

• Knowledge of payroll procedures and payroll taxes relative to federal, state, and local government agencies.
• Excellent verbal, written and administrative skills.
• Bi-lingual a plus (Spanish)
• Thorough and ongoing knowledge of wage and hour developments and updating processes accordingly
• Ability to coach supervisors and above on time keeping procedures related to wage and hour rules
• Strong Excel skills.
• Ability to maintain highly confidential information.
• Ceridian Dayforce experience is REQUIRED.