Payroll Administrator

The Panther Group; Littleton (MA); On-site; USD 43,000 - 52,000; Full time

Job summary

The Panther Group in Littleton, MA is seeking a Payroll Administrator to support weekly payroll and expense processing for a large, multi-state population. This onsite role requires precision, strong Excel skills, and the ability to manage confidential information across approximately 900 employees.

You will review timesheets, process wages, per diems, and expenses, while maintaining accurate records and compliant reporting.

Qualifications

• Advanced Microsoft Excel skills including formulas and PivotTables.
• Excellent attention to detail and a high commitment to accuracy.
• Strong analytical, organizational, and problem-solving abilities.
• Professional written and verbal communication skills.
• Ability to work onsite five days a week in Littleton, MA.
• Experience with multi-state payroll and understanding prevailing wage is a plus.
• Discretion handling confidential payroll and compensation information.

Responsibilities

• Process accurate and timely weekly payroll for employees across multiple states.
• Review timesheets, attendance, hours, deductions, and wage adjustments.
• Identify and resolve discrepancies before payroll finalization.
• Enter payroll data into systems and support payroll checks, reconciliation, and distribution.
• Process weekly per diem payments and employee expenses.
• Maintain accurate payroll, expense, and employee records.
• Communicate with employees, managers, and sites to obtain missing information and resolve issues.
• Build Excel reports using formulas, PivotTables, Power Query and advanced functions.
• Analyze large datasets for payroll and operational reporting.
• Maintain prevailing-wage information and prepare required reports.
• Process new-hire paperwork and update employee records.

Skills

Advanced Excel

Attention to detail

Analytical skills

Communication skills

On-site work

Multi-state payroll experience

Confidential data handling

Team collaboration

Power Query

Viewpoint ERP experience

Tools

Viewpoint

Job description

Payroll Administrator

Location: Littleton, MA

Work Arrangement: 100% onsite

Schedule: Monday–Friday, approximately 8:30 AM–5:00 PM; an earlier start may be available

Pay: $31-$38 per hour, depending on experience

Position Overview: The Panther Group is seeking a detail-oriented Payroll Administrator to support weekly payroll and expense-processing activities for a large, multi-state employee population. This position will support payroll for approximately 900 employees across multiple states. Responsibilities extend beyond traditional payroll processing and include expense administration, data management, reporting, employee-record maintenance, compliance support, and communication with field locations.

The successful candidate will be highly proficient in Excel, comfortable working with large amounts of information, and able to follow up with employees and job sites to resolve missing or inconsistent data. Strong communication skills, professionalism, confidentiality, and attention to detail are essential. This position requires working onsite in Littleton, Massachusetts, five days per week. Remote and hybrid arrangements are not available.

Key Responsibilities

• Process accurate and timely weekly payroll for employees working across multiple states.
• Review timesheets, attendance records, hours worked, wage calculations, deductions, and pay adjustments.
• Identify and resolve discrepancies before payroll is finalized.
• Calculate wages and deductions and enter payroll information into the appropriate systems.
• Support payroll check printing, reconciliation, and distribution.
• Process weekly per diem payments and employee expenses.
• Maintain accurate payroll, expense, and employee records.
• Communicate with employees, managers, and job sites to obtain missing information and resolve payroll issues.
• Build and maintain Excel reports using formulas, PivotTables, Power Query, and other advanced functions.
• Manipulate and analyze large datasets to support payroll and operational reporting.
• Maintain prevailing-wage information within the payroll system.
• Prepare certified payroll reports, labor reports, and required compliance reporting.
• Process new-hire paperwork and enter employee information into payroll systems.
• Update employee records involving exemptions, transfers, status changes, and resignations.
• Handle employment verifications, garnishments, IRS levies, and other payroll-related requirements.
• Protect confidential employee, payroll, and compensation information.
• Assist with administrative and data-management responsibilities based on department needs.

Required Qualifications

• Advanced Microsoft Excel skills, including formulas, PivotTables, Power Query, data manipulation, and report development.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, organizational, and problem‑solving skills.
• Professional written and verbal communication skills.
• Ability to communicate effectively with employees, managers, and field locations.
• Ability to manage multiple priorities and follow up consistently on outstanding information.
• Professionalism and discretion when handling confidential payroll and compensation information.
• Ability to work independently while contributing effectively within a small team.
• Ability to work onsite in Littleton, MA, Monday through Friday.
• Willingness to complete an Excel skills assessment during the interview process.

Preferred Qualifications

• Experience processing multi-state payroll.
• Knowledge of prevailing-wage requirements and certified payroll reporting.
• Experience with payroll reconciliation, garnishments, levies, and compliance reporting.
• Experience using Viewpoint or comparable payroll, accounting, or ERP software.
• Experience supporting payroll in construction, engineering, field services, manufacturing, or another multi-location environment.
• Conversational Spanish skills.

What Will Help You Succeed

• Strong employment history and demonstrated reliability.
• A self‑motivated and proactive approach.
• Excellent follow‑through and willingness to track down missing information.
• Ability to learn new systems and understand business operations.
• Comfort working with large datasets and detailed financial information.
• Flexibility when working with different personalities and management styles.
• High standards of professionalism, integrity, and confidentiality.

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