Payroll Administrator

City of Santa Fe Springs; Kenner (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Retirement Plan

Paid Holidays

Paid Leave

Job summary

The City of Kenner is seeking a Payroll Administrator to manage payroll processing and related reporting for a 35-hour per week schedule. Under general supervision, you will input time, run payroll, process EFTs, and prepare tax and retirement reports for compliance.

Responsibilities include maintaining payroll records, handling withholdings, garnishments, and benefit deductions, and assisting with audits. The role requires accuracy, attention to detail, and knowledge of Munis and MS Office.

Qualifications

• Requires a high school diploma or equivalency supplemented by two to three years of payroll processing experience.
• Must possess a current, valid Louisiana driver’s license.

Responsibilities

• Inputs employee time and pay adjustments in financial software; prepares EFTs and journal entries.
• Maintains payroll records and accruals; processes taxes, garnishments, and retirement reports.
• Prepares IRS Form 941 and state tax reports; handles credit union deductions and other benefits.
• Scans payroll records and supports audit readiness; maintains various payroll spreadsheets.
• Performs general administrative duties and responds to payroll information requests.

Skills

Payroll processing

Microsoft Office

Attention to detail

Education

High school diploma or GED

Tools

Munis

Microsoft Office

Crystal Reports

Paper Flow

Paper Vision

Job description

ONE CURRENT VACANCY

35 HOURS PER WEEK POSITION. Under general supervision, performs various administrative and bookkeeping functions to process payroll for the City. Work involves maintaining, processing, and reporting all aspects of payroll; processing the transfer of funds for net wages and the payment of taxes, pensions, insurances, garnishments, deferred compensation, union dues, and other supplemental benefits. Processes allocation and application of paid leave. Prepares and compiles reports. Reports to the Assistant Director of Finance.

ESSENTIAL JOB FUNCTIONS

• Inputs employee time and pay adjustments in financial software; prints, processes, and distributes payroll advices and/or checks; processes transmittal and transfer; prepares Electronic Fund Transfers (EFTs) from general fund to payroll fund, direct deposit, Federal and State tax withholdings, and deferred compensation; prepares corresponding journal entries.
• Processes vacation accruals for new year; maintains sick leave incentive records; administers buy back of sick leave program for eligible employees; maintains vacation carryover spreadsheet; inputs vacation carryover into employee accruals; inputs monthly sick leave accrual.
• Scans employee payroll records as well as payroll generated payments and reports.
• Prepares and submits IRS Form 941 Employer's Quarterly Federal Tax Return, Louisiana Department of Revenue Form L1 Quarterly Report of Louisiana Withholding Tax, Bureau of Labor Statistics Form 3020 Multiple Worksite Report, and Louisiana Workforce Commission Unemployment Insurance Tax and Wage Report.
• Prepares and submits Municipal Employees' Retirement System, Municipal Police Employees' Retirement System, and Firefighters' Retirement System of Louisiana reports; processes payments.
• Processes credit union deductions, employee garnishments, child support, levies, etc.
• Prepares payments made to vendors for insurances, garnishments, union dues, and other supplemental benefits.
• Prepares and submits credit union savings club deduction reports; processes credit union withholdings payment.
• Maintains Worker's Compensation payments spreadsheet.
• Maintains Fire Department salary history spreadsheet.
• Maintains spreadsheet of State Supplemental Pay made to Fire and Police employees.
• Maintains and balances payroll spreadsheets for gross wages, taxable wages, and income tax withholdings.
• Prepares Federal grant salary and benefit billing.
• Prepares payroll distribution, budget salary, and compensated absences report for audit.
• Processes employee earning records requests for verifications of employment.
• Processes payroll requests for information.
• Prepares annual U.S. Census Bureau Annual Survey of Public Employment & Payroll.
• Prepares salaries and benefits for budget.
• Coordinates with Human Resources fiscal year raises.
• Prepares and maintains a Payroll Procedure Manual.
• Receives, reviews and refers to various records, reports and documents including payroll timesheets, Personnel Action forms, payroll edits, wage reports, fiscal year budget books, Employee Handbook of Personnel Policies and Procedures, Civil Service Rules, and other policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc.
• Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as general office supplies, etc.; and a variety of computer software such as Munis, Microsoft Office, Crystal Reports, Paper Flow, Paper Vision, etc.
• Operates a variety of office equipment and machinery such as copy machine, fax machine, desktop computer, printer, etc.
• Interacts and communicates with various groups and individuals such as Finance Director and Assistant Director, other Finance Department staff, Personnel Department staff, other City employees, and the general public.

ADDITIONAL JOB FUNCTIONS

• Assists Property Tax Administrator with printing and mailing property tax bills; processes property tax payments.
• Serves as backup for preparing Finance Department timesheet and adjusting employee time using time clock software.
• Assists as needed with payroll bank reconciliation.
• Assists customers at the window as needed.
• Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

Requires a high school diploma or equivalency supplemented by two to three years of responsible experience in payroll processing, or an equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities. Must possess a current, valid Louisiana driver's license.

EQUAL OPPORTUNITY

The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced.

BENEFITS AND COMPENSATION

• Health Insurance: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).
• Life Insurance: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.
• Retirement System: The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.
• Deferred Compensation: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.
• Holidays: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.
• Annual and Sick Leave: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.
• Working Test Period: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.
• EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.

DISCLAIMER

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.