Payroll Administrator

Advantage Industrial Systems, LLC; Frankfort (IL); In loco; USD 60.000 - 80.000; Tempo pieno

Vantaggi offerti da questo lavoro

Exposure to union payroll operations

Long-term career growth

Descrizione del lavoro

Advantage Industrial Systems, LLC is seeking an experienced Payroll Administrator to join our Accounting team in Frankfort, IL. This role handles a fast-paced union payroll environment, ensuring accurate processing, timely reporting, and strict confidentiality while coordinating with multiple departments and CBAs.

The ideal candidate brings 4+ years in a Payroll Office, knowledge of union wage rates, and proficiency with payroll software.

Competenze

• Four plus years in a Payroll Office, preferably in the union construction industry.
• Knowledge of union wage rates and Collective Bargaining Agreements
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Works well in a Team environment
• Familiarity with construction accounting software Vista Viewpoint a plus

Mansioni

• Review, verify, and enter employee timesheets, including regular hours, overtime, and double time, if applicable.
• Responsible for the preparation and processing of weekly payroll; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
• Process employee paychecks and direct deposits
• Answer and clarify employees on payroll related inquiries
• Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary
• Responsible for the coordination efforts between payroll and other departments to ensure proper flow and maintenance of employee data
• Handle the administration of the electronic timekeeping system. Setup each employee, monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations
• Provide management with weekly payroll reports
• Timely filing of federal, state, and local taxes
• Year-end reporting of employee W-2s and employer W-3s

Conoscenze

Union payroll

Payroll processing

Attention to detail

Confidentiality

Problem solving

Team player

MS Word

Excel

Access

Internet Explorer

Strumenti

Vista Viewpoint

MS Word

Excel

Access

Internet Explorer

Descrizione del lavoro

AIS is a full-service mechanical contractor with decades of experience delivering projects nationwide. Known for exceptional craftsmanship, safety, and integrity, we provide solutions across industries including food & beverage, power generation, mining, automotive, steel, and manufacturing. Our commitment to excellence ensures every project is completed safely, on time, and within budget, with a zero-accident mindset at the core of our operations.

Advantage Industrial Systems (AIS) is seeking an experienced Payroll Administrator to join our Accounting team in Frankfort, IL. This position plays a critical role in ensuring accurate and timely payroll processing for a dynamic union construction workforce while supporting compliance with collective bargaining agreements, payroll regulations, and company policies.

Summary

The Payroll Administrator is responsible for the coordination, processing, and reporting of company payroll. This role supports a fast-paced construction environment and requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. The ideal candidate will have experience with union payroll, collective bargaining agreements, and high-volume payroll processing in a team-oriented environment.

Requirements

• Four plus years in a Payroll Office, preferably in the union construction industry
• Knowledge of union wage rates and Collective Bargaining Agreements
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet deadlines
• Works well in a Team environment
• Familiarity with construction accounting software Vista Viewpoint a plus

Description

• Review, verify, and enter employee timesheets, including regular hours, overtime, and double time, if applicable.
• Responsible for the preparation and processing of weekly payroll; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
• Process employee paychecks and direct deposits
• Answer and clarify employees on payroll related inquiries
• Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary
• Responsible for the coordination efforts between payroll and other departments to ensure proper flow and maintenance of employee data
• Handle the administration of the electronic timekeeping system. Setup each employee, monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations
• Provide management with weekly payroll reports
• Timely filing of federal, state, and local taxes
• Year-end reporting of employee W-2s and employer W-3s

Why Join AIS?

• Opportunity to work for a well-established industrial contractor with projects nationwide
• Collaborative, team-oriented environment with strong employee tenure
• Exposure to complex union payroll operations within the construction industry
• Opportunity for long-term career growth and advancement