Payroll Administrator

American Portfolio Mortgage Corporation NMLS# 175656; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

American Portfolio Mortgage Corporation seeks a Payroll Administrator to own end-to-end payroll for our multi-state team. This on-site role ensures accurate, timely compensation processing across hourly, salaried, and incentive-based pay, in coordination with People Operations and senior leadership.

You will administer semi-monthly payroll using Paylocity, maintain state tax registrations, manage W-2s, and support monthly close and audits while protecting payroll data with the utmost

Qualifications

• 3+ years of full-cycle payroll processing experience, including multi-state payroll.
• 3+ years of experience in payroll processing with a multi-state scope.
• Knowledge of federal payroll tax law and multi-state wage and hour compliance.
• Ability to manage payroll independently with high accuracy and discretion.
• Strong Excel skills and payroll reconciliation/reporting.

Responsibilities

• Administer full-cycle, semi-monthly payroll for all employees across multiple states.
• Review timekeeping data and coordinate with People Operations on onboarding, terminations, pay changes, and mid-cycle updates.
• Process salary, hourly, and incentive pay including loan originator compensation.
• Maintain commission and bonus plans in CompenSafe and audit configurations.
• Maintain state and local tax registrations; ensure withholding, SUI, and local tax accuracy.
• Oversee quarterly and year-end tax filings and W-2 preparation and delivery.

Skills

Full-cycle payroll processing

Multi-state payroll

Excel

Attention to detail

Independent work

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Equivalent combination of education and directly relevant work experience

Tools

Paylocity

CompenSafe

Job description

This role is fully on-site at our Rolling Meadows, IL office.

The Payroll Administrator owns end-to-end payroll processing for American Portfolio Mortgage’s multi-state workforce. This function has full accountability for accuracy, timeliness, and compliance across all pay groups – including hourly, salaried, and incentive compensated employees. The role sits within Accounting and partners closely with People Operations, Branch Operations, and Senior Leadership on compensation execution, reporting, and compliance.

Key Responsibilities

Payroll:

• Administer full-cycle, semi-monthly payroll for all employees across multiple states.
• Review and reconcile timekeeping data before each processing deadline; coordinate with People Operations on the accurate and timely completion of new hire setup, terminations, pay changes, and mid-cycle updates.
• Process all compensation components – salary, hourly, and variable/commission pay including Loan Originator compensation – based on employee records and pay changes managed by People Operations.
• Serve as the primary administrator for CompenSafe, maintaining commission and bonus plans in the system to reflect each employee’s current compensation agreement or amendment; conduct regular audits to ensure plan configurations are accurate and producing correct results
• Maintain state and local tax registrations across all active jurisdictions; ensure withholding, SUI, and local tax calculations remain current and compliant across all states.
• Oversee quarterly and year-end tax filings and W-2 preparation and delivery.
• Serve as the first point of contact for employee pay questions, maintaining accuracy and strict confidentiality; identify and elevate HRIS discrepancies to People Operations or the appropriate vendor contact.

Accounting:

• Produce payroll reports for Accounting including labor cost summaries, GL journal entries, and reconciliations.
• Support month-end, year-end close, and audit requests.
• Post the payroll GL journal entries and commission/bonus accruals.
• Review and approve the expense reimbursements through Paylocity.
• Balance sheet account reconciliations.

Qualifications

Required:

• 3+ years of full-cycle payroll processing experience, including multi-state payroll
• Experience processing payroll within Paylocity or a comparable enterprise payroll platform
• Working knowledge of federal payroll tax law and multi-state wage and hour compliance
• Demonstrated ability to manage payroll independently with minimal supervision
• Strong Excel skills and comfort with payroll reconciliation and reporting
• High degree of accuracy, discretion, and ownership mentality

Preferred:

• Experience in mortgage banking, financial services, or another heavily regulated industry
• Familiarity with incentive compensation administration, including commission and bonus plan setup and auditing, within a lending or financial services environment
• Prior experience with CompenSafe or a comparable incentive compensation platform

Education/Certifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and directly relevant work experience will be considered in lieu of a degree.