Payroll Administrator

Pengate Handling Systems, Inc.; Chalfont (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 
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Paid time off and paid holidays

Company-paid life insurance

Disability coverage

Employee assistance program

Training and professional development

Job summary

Pengate Handling Systems, Inc. is seeking a detail-oriented Payroll Administrator to manage multi-state payroll for hourly and salaried staff.

You will process payroll using ADP Vantage or Lyric, review timekeeping data, handle adjustments, garnishments, and tax questions, and work closely with HR and Finance to ensure accuracy and compliance. The role requires 3+ years of payroll experience, strong Excel skills, and the ability to maintain confidentiality in a fast-paced, multi-location

Qualifications

• 3+ years of payroll processing experience, multi-state
• Experience with ADP Vantage or Lyric required
• Strong understanding of payroll calculations, overtime, and deductions
• Proficient Excel skills (formulas, lookups, data analysis)
• Ability to handle confidential information with professionalism

Responsibilities

• Process regularly scheduled payroll across locations and states
• Review timecards, overtime, PTO, and payroll data for accuracy
• Process changes: new hires, terminations, transfers, adjustments, deductions, direct deposits
• Manage garnishments and other deductions with payroll providers
• Reconcile payroll records and prepare payroll reports—OT, headcount, deductions
• Respond to payroll questions from employees and managers professionally
• Support year-end tasks, W-2 reviews, and audits
• Maintain accurate and confidential payroll records
• Assist with payroll system updates and process improvements
• Stay current with federal, state, and local payroll regulations

Skills

Payroll processing

ADP Vantage

ADP Lyric

Payroll calculations

Microsoft Excel

Attention to detail

Communication skills

Confidential information handling

Education

Associate degree in Accounting/Finance/HR or related field

Tools

ADP Vantage

ADP Lyric

Microsoft Excel

Job description

At Pengate Handling Systems, we help businesses keep their operations moving by providing industry-leading material handling equipment, service, and solutions. As an authorized Raymond Solutions and Support Center, we are committed to delivering exceptional service to our customers while creating a supportive, team-oriented environment for our employees.

The Payroll Administrator plays an important role in ensuring our employees are paid accurately and on time. This position is responsible for processing payroll for hourly and salaried employees across multiple locations and states, maintaining payroll records, reviewing timekeeping information, and resolving payroll-related questions.

What You'll Do

• Process regularly scheduled payroll using ADP Vantage or ADP Lyric, ensuring accuracy and timely completion.
• Review employee timecards, overtime, paid time off, and other payroll information for accuracy.
• Process payroll changes, including new hires, terminations, transfers, compensation adjustments, deductions, and direct deposit updates.
• Manage garnishments and other payroll deductions in coordination with internal teams and payroll providers.
• Review payroll reports, identify discrepancies, and make necessary corrections.
• Respond to employee and manager payroll questions, providing timely and professional support.
• Reconcile payroll records and deductions in partnership with Human Resources, Benefits, and Finance.
• Prepare payroll reports related to overtime, deductions, headcount, and other key payroll data.
• Assist with payroll tax inquiries, year-end reconciliations, W-2 reviews, and audits.
• Maintain accurate payroll records while ensuring confidentiality of employee information.
• Support payroll system updates, process improvements, and documentation to improve efficiency and accuracy.
• Stay informed of payroll regulations and help ensure compliance with federal, state, and local requirements.

What We're Looking For

• 3+ years of payroll processing or payroll administration experience, including multi-state payroll for hourly and salaried employees.
• Hands-on experience with ADP Vantage or ADP Lyric is required.
• Strong understanding of payroll calculations, overtime, tax withholding, deductions, garnishments, and payroll reconciliation.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data analysis.
• Excellent attention to detail and ability to manage deadlines in a fast-paced environment.
• Strong communication and problem-solving skills with a customer-service mindset.
• Ability to handle confidential and sensitive information with professionalism.

Additional Qualifications That Are a Plus

• Associate degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
• Experience processing payroll for employees across multiple branches or field service locations.
• Experience with Excel pivot tables, lookup functions, and payroll system testing.

Why Join Pengate?

• Competitive compensation
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Company-paid life insurance and disability coverage
• Employee assistance program
• Training and professional development opportunities
• Supportive and team-oriented work environment

Pengate Handling Systems is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.