Payroll Administrator

Rodriguez Construction Group; Buffalo (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental and vision insurance

Paid time off

Professional development

Growth opportunities

Job summary

Rodriguez Construction Group is seeking a detail oriented Payroll Administrator to manage the weekly payroll for all employees in Buffalo, NY. You will ensure accuracy, timeliness, and compliance while partnering with Finance, HR, and Operations.

The role requires 2–5 years of construction payroll experience, knowledge of prevailing wage regulations, and proficiency with UKG or Sage. Training and advancement opportunities are provided within a growing construction firm.

Qualifications

• Associate’s degree in accounting, finance, business administration, or related field preferred.
• 2–5 years of related experience.
• Construction industry payroll experience strongly preferred.
• Experience processing certified payroll for prevailing wage and public works projects strongly preferred.
• Knowledge of the Davis-Bacon Act, prevailing wage regulations, and certified payroll reporting requirements is preferred.

Responsibilities

• Administer and oversee the company’s weekly payroll process, ensuring accurate, timely, and compliant payroll for all employees.
• Review, audit, and validate employee time, payroll data, job cost allocations, and certified payroll information to ensure accuracy and compliance.
• Manage certified payroll and prevailing wage compliance for federal, state, and public works projects, including union payroll requirements.
• Prepare payroll tax reports and assist with payroll tax filings as required.
• Maintain SOPs and assist with ERP system configuration and payroll process transitions.

Skills

Attention to detail

Team collaboration

Time management

Payroll knowledge

Education

Associate degree

Tools

UKG

Sage

Job description

Rodriguez Construction Group is seeking a detail oriented Payroll Administrator to oversee the company’s payroll function. This role is responsible for ensuring the accurate and timely processing of weekly payroll, maintaining compliance with applicable regulations, and serving as the primary administrator of the payroll system. The Payroll Administrator partners with Finance, Human Resources, and Operations to support an efficient, accurate, and compliant payroll process. The ideal candidate has construction payroll experience, excels in a fast-paced, team oriented environment, and is motivated to develop and grow within the role through hands on experience and ongoing training. RCG will provide the training and professional development necessary to support the individual’s progression toward greater responsibility within the payroll function.

• Administer and oversee the company’s weekly payroll process, ensuring accurate, timely, and compliant payroll for all employees.
• Review, audit, and validate employee time, payroll data, job cost allocations, and certified payroll information to ensure accuracy, proper coding, and compliance with company policies and prevailing wage requirements.
• Manage certified payroll and prevailing wage compliance for federal, state, and public works projects, as well as union payroll requirements, ensuring all contractual and regulatory requirements are met.
• Prepare, review, and submit certified payroll reports and supporting documentation, maintaining complete and accurate records for audits, client requests, and regulatory agencies.
• Support the administration and processing of wage garnishments, child support deductions, unemployment documentation, and related payroll matters, with the goal of developing the knowledge and experience to independently manage these functions.
• Document and maintain Standard Operating Procedures (SOPs).
• Assist with the implementation and configuration of the ERP system and the transition of payroll processes.
• Serve as the primary administrator for the payroll system, maintaining configuration, employee data, and system integrity.
• Partner with Human Resources and Finance to administer payroll related processes, benefits deductions, earnings and deduction codes, and policy updates.
• Participate in ongoing training and professional development provided by RCG to remain current with payroll standards, regulations, systems, and best practices.
• Support internal and external payroll audits and assist with resolving tax notices, registration issues, and other payroll related matters.
• Prepare payroll tax reports and assist with payroll tax filings as required.
• Assist with annual W-2 preparation and year-end payroll processing.
• Maintain confidentiality of employee information and payroll data.

Job Qualifications/Skills:

• Associate’s degree in accounting, finance, business administration, or related field preferred.
• 2–5 years of related experience.
• Construction industry payroll experience strongly preferred.
• Experience processing certified payroll for prevailing wage and public works projects strongly preferred.
• Strong attention to detail and commitment to accuracy.
• Knowledge of the Davis-Bacon Act, prevailing wage regulations, and certified payroll reporting requirements is preferred.
• Experience processing multi-state payroll preferred.
• Comfortable learning and becoming proficient in new payroll and HR systems. Experience with UKG and/or Sage is a plus.
• Knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification is a plus, but not required.
• Excellent organizational, analytical, and time management skills.
• Ability to communicate effectively and work collaboratively with other departments.

Physical Requirements:

Ability to sit and work at a computer for extended periods.

We strive to create an environment that provides our associates with the right balance between work and family life. Our package includes:

• Competitive compensation and benefits package
• 401(k) with company match
• Health, dental, and vision insurance
• Paid time off and holidays
• Collaborative, team-oriented culture
• Ongoing training and professional development opportunities
• Opportunity to grow within a rapidly expanding construction organization