Payroll Administrator

Sertoma Star Services; Alsip (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

Sertoma Star Services is seeking a Payroll Administrator to manage the timely and accurate processing of employee payroll and timekeeping information. The role supports employees and supervisors, implements payroll system updates, and prepares required payroll reports and regulatory filings.

You will handle confidential payroll data, ensure compliance with regulations, and collaborate with supervisors across the organization in South Chicagoland and Northwest Indiana.

Qualifications

• High School diploma required with at least two years of direct payroll processing experience.
• General knowledge of basic accounting, including journal entries.
• Prior experience with payroll, time and attendance, and accounting systems software.

Responsibilities

• Process biweekly payroll accurately and within deadlines.
• Review time and attendance for accuracy and proper compensation.
• Transfer approved timekeeping data into Paycor for payroll processing.
• Prepare payroll reports and regulatory filings.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical thinking

Education

High School diploma

Tools

Paycor

Microsoft Office

Job description

Status: Full-time

Who We Are

At Sertoma Star Services, we're on a mission to empower individuals with intellectual/developmental disabilities and those living with mental illness to reach their goals and lead fulfilling lives. With a strategic presence in South Chicagoland and Northwest Indiana, we proudly serve over 2,000 consumers through a diverse range of vocational, educational, therapeutic, and residential programs. Sertoma Star Services’ roots trace back to the merger of two dynamic social services organizations, New Star and Sertoma Centre combining over 125 years of expertise in providing cutting-edge, person-first services. Our united commitment is straightforward: to transform lives through delivering comprehensive services, choices, and opportunities to those we support in an environment that promotes self-advocacy and personal success. By joining the Sertoma Star Team you will have a unique opportunity to challenge limits and change lives. Together, we can shape a brighter future for those we serve.

Your Role

As the Payroll Administrator, you will manage the timely and accurate processing of employee payroll and timekeeping information. You will also maintain payroll records, support employees and supervisors, implement payroll system updates, and prepare required payroll reports and regulatory filings.

Responsibilities

• Processing biweekly payroll accurately and within established deadlines.
• Reviewing employee time and attendance records for accuracy, completeness, and appropriate compensation.
• Working with supervisors to resolve missing punches, timecard discrepancies, and other payroll-related issues.
• Transferring approved timekeeping data into Paycor for payroll processing.
• Calculating and entering payroll deductions, including child support orders, wage garnishments, and miscellaneous deductions.
• Maintaining employee direct-deposit information and coordinating transmission to Paycor.
• Maintaining payroll cost-center allocations and processing changes related to restructuring, employee transfers, leaves, vacations, and temporary coverage.
• Training and supporting employees and supervisors on the proper use of the timekeeping system.
• Preparing biweekly actual-to-budget reports of employee hours by cost center and distributing reports to supervisors.
• Maintaining organized and accurate payroll registers, reports, and supporting documentation.
• Preparing and reviewing monthly, quarterly, and year-end payroll reports and tax filings, including Forms 941-X when required.
• Submitting payroll information and required documentation to regulatory agencies.
• Completing employment and wage-verification requests accurately and promptly.
• Processing wage assignments and garnishments, including payment requests and required follow-up.
• Assisting with payroll system maintenance, testing, process improvements, and system changes.
• Responding to employee payroll questions professionally and confidentially.
• Maintaining the confidentiality and security of payroll and employee information.
• Performing additional payroll and accounting duties as assigned.

Qualifications

• A High School diploma is required, with a minimum of two years of direct payroll processing experience.
• General knowledge of basic accounting, including journal entries.
• Prior experience with payroll, time and attendance, and accounting systems software is required.
• Excellent organizational skills, acute attention to detail, and ability to multi-task and meet deadlines.
• Excellent communication skills, both oral and written.
• Strong analytical and problem solving skills.
• Proficient in the use of computers, software applications, and working knowledge of Microsoft Office Suite programs.
• Generous paid time off
• 13 Paid holidays
• Medical/Dental/Vision Insurance Plans
• Employer Paid Insurance: Basic Life/AD&D and Long-Term Disability
• Employee Assistance Program
• 403(b) with company match
• Tuition assistance
• Eligibility for Public Service Loan Forgiveness
• Ongoing training and development opportunities

Health, Safety, and Culture

Sertoma Star is an equal opportunity employer that embraces the uniqueness of every person. Sertoma understands that in order for you to work effectively and be an advocate of inclusivity, we must foster an environment that is respectful and sensitive to persons of all gender identities and from every cultural, socioeconomic, ethnic, religious, and racial background. Our open-door, team-building concept supports both agency goals and employee success.