Payroll Administrator

Northeast Community Clinic; Alhambra (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Payroll Administrator at Northeast Community Clinic will manage daily payroll processing and time & attendance system administration. This role ensures compliance with federal, state, and local tax laws and generates payroll-related financial reports.

It requires 2+ years of payroll experience, strong Excel skills, and the ability to communicate effectively with staff across departments. Some evenings and travel may be involved; full-time on-site position in California.

Qualifications

• AA degree in accounting or related field.
• 2+ years minimum experience in payroll processing.
• Bi-lingual Spanish/English preferred.
• Ability to work in a fast-paced environment with multitasking.
• Reliable transportation and willingness to travel 10% outside the local area.

Responsibilities

• Audit, process, and transmit semi-monthly payroll.
• Calculate wages, process payments, and ensure timely distribution of paychecks and direct deposits.
• Enter and verify health benefit deductions, tax withholdings, garnishments, and contributions.
• Maintain payroll records and respond to employee inquiries about payments.
• Prepare payroll reports for management and assist in payroll audits.
• Interact with payroll provider to update software and procedures.

Skills

Microsoft Office

Excellent communication skills

Bi-lingual Spanish/English

Team player

Travel readiness

Education

AA Degree in Accounting

Job description

Position Summary

The Payroll Administrator will be responsible for the daily administration of the company’s time & attendance system and the processing of payroll. This position is also responsible for year-end payroll reporting and ensuring payroll tax payments are in compliance with applicable federal, state, and local tax laws. Other responsibilities include but are not limited to creating various financial reports and reconciling payroll related general ledgers accounts.

Description

Position Summary

The Payroll Administrator will be responsible for the daily administration of the company’s time & attendance system and the processing of payroll. This position is also responsible for year-end payroll reporting and ensuring payroll tax payments are in compliance with applicable federal, state, and local tax laws. Other responsibilities include but are not limited to creating various financial reports and reconciling payroll related general ledgers accounts.

Schedule

• Full-time (Non-Exempt)
• Flexible, may require some evening and weekends

Primary Duties And Responsibilities

• Responsible for the auditing, processing, and transmitting of semi-monthly payroll.
• Calculates wages, process payments, ensure accuracy and timely distribution of paychecks and direct deposits.
• Responsible for entering and ensuring accuracy of health benefit deductions, tax withholdings, garnishments, 403 b contributions, Continuing Education (CE), and anniversary dates.
• Records changes affecting net wages, such as exemptions, insurance coverage, garnishments, etc. for each employee to update the master payroll records.
• Handles and monitors the use of the electronic timekeeping system within the framework of authorization and access rights.
• Maintains payroll information and related documentation such as time sheets, hours worked, approved salaries, benefits, vacation and sick time accruals.
• Maintain any and all data concerning changes in employee status such as transferring from departments and/or sites, job or pay changes.
• Prepares and applies accounting standard to all financial matters.
• Prepare payroll reports for management and assist in payroll audits.
• Address employee inquiries regarding payroll, deductions, leave balances and all other questions relating to employee payments.
• Maintain a positive working relationship with staff and interact with employees at all levels
• Must be knowledgeable of both Federal and State tax laws and employment laws.
• Ensures compliance with tax laws and labor regulations, including filing necessary tax documents and regulatory reports.
• Interact extensively with payroll provider, ensures prompt update of software and organization’s payroll procedures.
• Attend departmental meetings as necessary.
• May perform other clerical and accounting duties as assigned by the Controller, Finance Director, or Executive Director

Qualifications

Minimum Requirements

• Microsoft Office/Word/Excel/Outlook
• Excellent Communication Skills
• Bi-lingual Spanish/English (preferred)
• Ability to work as a team player and work independently
• Must be able to work in a fast-paced environment and with strong multi-tasking skills
• Reliable transportation
• Must be able to travel from facility to facility
• This position requires 10 % travel outside the local area.

Required Education/Experience And/or Licensure/Certification

• AA Degree in Accounting, or Secondary Education, experience may substitute for education.
• 2+ years minimum experience in payroll processing.
• Commitment to goals and philosophy of Northeast Community Clinic
• Valid State Identification

Physical Requirements And Working Conditions

• OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
• The work is majority of the time sedentary in nature.
• The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
• Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.