Project Coordinator

Northeast Community Clinic; Alhambra (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Northeast Community Clinic in Alhambra seeks a candidate to perform clerical duties and support the Operations Department. This role involves assisting in policy updates, managing vendor relationships, and compiling reports.

Applicants should have a Bachelor’s degree in a related field and one year of healthcare experience. Bilingual (Spanish/English) skills are preferred. The position requires some travel and flexible scheduling, including potential evenings and weekends.

Qualifications

• One year of experience in clinic operations or healthcare.
• Reliable transportation and ability to travel between facilities.
• Commitment to goals and philosophy of Northeast Community Clinic.

Responsibilities

• Perform routine clerical duties and provide support for the Operations Department.
• Assist in the development and updates of Policies and Procedures.
• Compile information and prepare logs, files, and routine reports.

Skills

Microsoft Office/Word/Excel/Outlook

Excellent Communication Skills

Bilingual Spanish/English

Excellent Customer Service Skills

Team player

Education

Bachelor’s degree in a related field

Job description

Position Summary: Perform routine clerical duties and provide support for the Operations Department.

Schedule: Flexible, may require some evening and weekends.

Primary Duties and Responsibilities

• Assist in the development and updates of Policies and Procedures.
• Assist in special projects as assigned.
• Assist in licensing and certification of facilities.
• Assist in the creation of systems, planning and implementation of programs and services; operational, facilities, logistics.
• Monitor progress of projects to meet established productivity, schedule adherence, and quality standards.
• Assist in managing vendor relationships.
• Proactively mitigate issues by identifying and relaying information to manager.
• Coordinate meetings and maintain/update agendas, minutes and plans.
• Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed.
• Perform a variety of routine clerical duties including typing, filing, scanning, faxing, duplicating, and distributing materials.
• Perform other duties as assigned by the Operations Manager.

Qualifications

• Microsoft Office/Word/Excel/Outlook
• Excellent Communication Skills
• Excellent Customer Service Skills
• Bi‑lingual Spanish/English (preferred)
• Ability to work as a team player and work independently
• Reliable transportation
• Must be able to travel from facility to facility; this position requires 10% travel with frequent travel outside the local area, some overnight and/or interstate travel.

Required Education/Experience and/or Licensure/Certification

• Bachelor’s degree in a related field
• One year experience of clinic operations or healthcare experience
• Commitment to goals and philosophy of Northeast Community Clinic
• Valid State Identification

Physical Requirements and Working Conditions

• OSHA Category 3 – no regular exposure to blood, body fluids, or tissues.
• The work is majority of the time sedentary.
• Regularly required to communicate, use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally up to 40 pounds.
• Must possess mobility to work in a standard office/clinic setting and to use standard office/clinic equipment; stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.