Payroll Administrative Assistant

Fields BMW Northfield; United States; On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Short- and Long-Term Disability

Paid Basic Life Insurance

401(k) Plan

Personal Time Off

Paid Training

Employee vehicle purchase plans

Health and wellness

Discounts on products and services

Job summary

Fields Auto Group is seeking a Payroll/HR Administrator to support weekly payrolls, maintain records, and assist with onboarding and compliance tasks. The role requires precise data entry, proficiency in Excel, and knowledge of payroll regulations to ensure accurate tax withholdings and reporting.

You will collaborate with managers and employees, handle confidential information, and help keep HR processes organized while providing friendly service to staff across the dealership network.

Qualifications

• Attention to detail and accuracy in data entry.
• Proficiency with Microsoft Excel and Office.
• Understanding of payroll regulations and tax laws.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality with sensitive information.
• Good communication with employees and other departments.

Responsibilities

• Assists Payroll Manager in entering weekly and semimonthly payrolls into the system and related journal entries.
• Updates employee payroll records with changes such as address updates, salary adjustments, and leave accruals.
• Maintains employee payroll files and ensures documents are properly documented and organized.
• Assists with onboarding of new hires and completion of onboarding in the payroll system.
• Ensures onboarding steps, including I-9 and E-Verify as needed, are followed.
• Sets up new hires in the HR & Payroll system after onboarding is completed.
• Keeps payroll-related filings up to date.
• Provides employment verifications.
• Assists employees with payroll-related questions and Paylocity access issues.

Skills

Data entry

Payroll regulations

Organizational skills

Confidentiality

Communication skills

Team interaction

Tools

Microsoft Excel

Job description

Fields Auto Group is seeking high integrity, positive minded, energetic team members to join our dynamic dealership environment! Please join us in our efforts to provide premium customer service experience and create life-long relationships with our customers and fellow team members.

As a family owned and operated business, our culture is defined by our shared beliefs in the importance of safety, integrity, courtesy, presentation, and efficiency. We strive to ensure a supportive and collaborative environment where team members are encouraged to grow and elevate their careers through promotion within the organization. https://fieldsautogroup.hireology.careers/

What We Offer

• Medical
• Dental
• Vision
• Short- and Long-Term Disability
• Paid Basic Life Insurance
• 401(k) Plan
• Personal Time Off
• Paid Training
• Employee vehicle purchase plans
• Health and wellness
• Discounts on products and services

Responsibilities

• Assists Payroll Manager in entering weekly and semimonthly payrolls into CDK as well as related payroll journal entries
• Updating employee payroll records with changes like address updates, salary adjustments, and leave accruals.
• Maintaining employee payroll files, ensuring all documents are properly documented and organized.
• Assists Payroll Manager with onboarding of new hires and completion of onboarding process in the payroll system
• Assists managers and employees in proper paperwork procedures and maintains compliance with onboarding steps, including I-9 completion and E-Verify as needed
• Sets up new hires in the HR & Payroll system once Onboarding is completed
• Keeps all payroll-related filing up to date
• Provides employment verifications
• Assists employees with payroll related questions
• Assists employees with Paylocity user account issues, accessing paystubs and year-end tax forms

Skills & Qualifications

• Strong attention to detail and accuracy with data entry
• Proficiency in Microsoft Office Suite, especially Excel
• Basic understanding of payroll regulations and tax laws
• Excellent organizational and time management skills
• Ability to maintain confidentiality with sensitive employee information
• Good communication skills to interact with employees and other departments

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to stand; walk; use hands to finger and reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand and walk. May lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and depth perception.