Payroll Administrative Assistant

Fields Motorcars; Northfield Township (IL); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Fields Auto Group is seeking detail-oriented payroll professional to join our team in Illinois. This role supports weekly and semi-monthly payrolls, updates employee records, and ensures onboarding compliance within the payroll systems.

Key responsibilities include assisting with I-9 and E-Verify, maintaining organized payroll files, and addressing payroll inquiries from staff. A strong understanding of payroll regulations and Excel proficiency are essential.

Qualifications

• Experience entering payroll data and processing payroll journal entries.
• Proficient in Excel and Microsoft Office.
• Understanding of payroll regulations and tax laws.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist Payroll Manager by entering weekly and semimonthly payrolls into CDK and related journal entries.
• Update employee payroll records for changes like address, salary adjustments and leave accruals.
• Maintain payroll files and ensure documents are organized.
• Assist onboarding of new hires and onboarding steps in the payroll system (I-9, E-Verify as needed).
• Assist managers and employees with payroll-related questions and Paylocity access issues.

Skills

Data entry

Attention to detail

Payroll regulations

Organizational skills

Confidentiality

Communication

Tools

CDK

Paylocity

MS Office

Job description

Fields Auto Group is seeking high integrity, positive minded, energetic team members to join our dynamic dealership environment! Please join us in our efforts to provide premium customer service experience and create life-long relationships with our customers and fellow team members.

As a family owned and operated business, our culture is defined by our shared beliefs in the importance of safety, integrity, courtesy, presentation, and efficiency. We strive to ensure a supportive and collaborative environment where team members are encouraged to grow and elevate their careers through promotion within the organization. https://fieldsautogroup.hireology.careers/

What We Offer

Medical, Dental, Vision, Short- and Long-Term Disability, Paid Basic Life Insurance, 401(k) Plan, Personal Time Off, Paid Training, Employee vehicle purchase plans, Health and wellness, Discounts on products and services.

Responsibilities

• Assists Payroll Manager in entering weekly and semimonthly payrolls into CDK as well as related payroll journal entries
• Updating employee payroll records with changes like address updates, salary adjustments, and leave accruals.
• Maintaining employee payroll files, ensuring all documents are properly documented and organized.
• Assists Payroll Manager with onboarding of new hires and completion of onboarding process in the payroll system
• Assists managers and employees in proper paperwork procedures and maintains compliance with onboarding steps, including I-9 completion and E-Verify as needed
• Sets up new hires in the HR & Payroll system once Onboarding is completed
• Keeps all payroll-related filing up to date
• Provides employment verifications
• Assists employees with payroll related questions
• Assists employees with Paylocity user account issues, accessing paystubs and year-end tax forms

Skills & Qualifications

• Strong attention to detail and accuracy with data entry
• Proficiency in Microsoft Office Suite, especially Excel
• Basic understanding of payroll regulations and tax laws
• Excellent organizational and time management skills
• Ability to maintain confidentiality with sensitive employee information
• Good communication skills to interact with employees and other departments

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to stand; walk; use hands to finger and reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand and walk.May lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and depth perception.