Payroll Administrative Assistant

Afinida Inc.; Escondido (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Afinida Inc. is seeking a Payroll Administrative Assistant for our Escondido, CA office. This full-time, in-person role runs Monday–Friday, 8:00 am–5:00 pm, and supports the Payroll Administrators and managers with day-to-day payroll and office tasks.

The ideal candidate is detail-oriented, organized, professional, and capable of handling confidential employee information with discretion. Responsibilities include data entry, data upkeep, document management, and routine clerical duties in a

Qualifications

• Associate's degree preferred
• HS diploma or GED with 1–3 months administrative/payroll experience
• Experience handling confidential information is required
• Ability to enter payroll data accurately and timely
• Proficiency with payroll/employee management systems is essential

Responsibilities

• Perform daily data entry and maintain payroll records.
• Enter new employee information into payroll system.
• Review and update payroll data as needed.
• Organize and file documents per procedures.
• Scan and upload documents to designated systems.
• Answer calls and route to correct department.
• Monitor emails and respond professionally.
• Process daily mail.
• Assist with garnishments and employment verification requests.
• Provide general administrative support to Payroll Administrators and managers.

Skills

Attention to detail

Organizational skills

Record keeping

Math/numerical skills

Prioritization

Written communication

Customer service

Confidential information handling

Microsoft Office

Payroll systems

Teamwork

Education

Associate's degree preferred

HS diploma or GED + 1–3 months payroll/admin experience

Tools

Microsoft Office

Job description

We are seeking a detail-oriented and dependablePayroll Administrative Assistant to join our team at our Escondido, CA office. This is a full-time, Monday–Friday, 8:00 am–5:00 pm position that requires working in person/in the office in Escondido, CA. This position provides essential administrative and clerical support to our Payroll Administrator teams while assisting managers and employees with day-to-day payroll and office-related needs. The ideal candidate will be organized, responsive, professional, and capable of handling confidential employee and payroll information with accuracy and discretion.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Perform daily data entry and maintain accurate payroll and employee records.
• Enter and process new employee information into the payroll system.
• Review, update, and maintain existing employee and payroll data as needed.
• File, organize, and maintain electronic and physical documents in accordance with company procedures.
• Scan, upload, and accurately save documents to designated systems and locations.
• Answer incoming phone calls professionally and route calls to the appropriate individual or department.
• Monitor and respond to emails promptly, professionally, and accurately.
• Sort, process, and distribute daily incoming mail.
• Assist with payroll-related administrative matters, including garnishments and employment verification requests.
• Provide general administrative support to Payroll Administrators, managers, and employees.
• Maintain confidentiality when handling sensitive employee, payroll, and company information.
• Perform additional administrative duties and special projects as assigned by management.

Required Skills/Abilities:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Basic understanding of clerical procedures and systems, including record keeping, filing, scanning, and document management.
• Strong mathematical and numerical skills, with the ability to accurately perform basic calculations and work with payroll-related data.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and general office software.
• Ability to learn and effectively use payroll and employee management systems.
• Dependable, proactive, and able to work effectively both independently and as part of a team.

Education and Experience:

• Associate's Degree preferred;
• High school diploma or general education degree (GED), and one to three months’ related experience and/or training in administrative support and/or payroll administration;
• Or equivalent combination of education and experience.

Physical Demands and Work Environment:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard;
• Specific vision abilities required by this job include close vision requirements due to computer work;
• Light to moderate lifting may be required;
• Regular, predictable attendance is required; including quarter-driven hours as business demands dictate;
• Moderate noise (i.e., business office with computers, phone, and printers, light traffic);
• Ability to work in a confined area;
• Ability to sit at a computer terminal for an extended period.

Disclaimer:

This Job Description is only a summary of the typical functions of the position or role, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Additionally, responsibilities, tasks, and duties of the employee in this role might differ from those outlined in the Job Description and other duties may be assigned on a permanent or temporary basis based on business needs.

Pay Rate:

$20.00 per hour