Payroll & Administration Coordinator

ADP, Inc.; New York (NY); On-site; USD 64,000 - 86,000; Full time

Job summary

ADP, Inc. in New York, NY seeks a Payroll & Administration Coordinator to support HR across the employee lifecycle, focusing on payroll processing and benefits coordination. The role ensures compliance with laws, bank policies, and internal controls while enhancing the employee experience.

The position requires 3–5 years of HR experience, strong HRIS/payroll knowledge, and excellent confidentiality. Fluency in English and Arabic is a plus, with proficiency in MS Office.

Qualifications

• Bachelor's degree preferred in HR, business administration, or related field.
• 3-5 years of progressive HR experience.
• Previous payroll administration experience is a must.
• Knowledge of HRIS systems and payroll platforms.
• Familiarity with employment laws and HR compliance requirements.
• Mathematical skills.
• Analytical skills.
• Planning and organizing skills.
• Strong interpersonal skills.
• Ability to communicate in English / Arabic.
• Ability to ensure extreme confidentiality.
• Good knowledge of MS Office and payroll systems.

Responsibilities

• Maintain accurate and confidential employee personnel files and HR records.
• Process lifecycle changes: new hires, transfers, promotions, salary changes, leaves, terminations.
• Support HR systems and payroll data integrity.
• Respond to inquiries on policies, benefits, and employment matters.
• Assist with payroll processing and related data accuracy.
• Coordinate payroll-related changes and data reviews.
• Serve as liaison between employees, HR, Payroll and Finance.
• Assist with benefits administration and annual processes.
• Maintain payroll and benefits records per regulatory/audit requirements.
• Coordinate onboarding and staffing needs with hiring managers.

Skills

Analytical skills

Mathematical skills

Planning and organizing

Interpersonal skills

Communication English/Arabic

Education

Bachelor's Degree in HR/Business Administration

Tools

HRIS systems

Payroll platforms

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll & Administration Coordinator

Full Time New York, NY, US

Salary: $75,000.00 Annually

JobPurpose:

Provide comprehensive Human Resources support across the employee lifecycle mainly in payroll processing/administration and benefits coordination. The role is responsible for ensuring HR processes are executed efficiently, accurately, and in compliance with applicable employment laws, bank policies, and regulatory requirements while contributing to a positive employee experience. This role also supports selected administrative activities related to employee services and workplace operations.

Responsibilities:

Employee Records & HR Administration

• Maintain accurate and confidential employee personnel files and HR records.
• Process employee lifecycle changes, including new hires, transfers, promotions, salary changes, leave requests, and terminations.
• Support maintenance of HR systems and employee databases, ensuring data integrity and accuracy.
• Respond to employee inquiries regarding HR policies, procedures, benefits, and employment matters.
• Assist with preparation and administration of employment-related documentation
• Responsible for payroll processing activities and ensure employee information is accurately maintained within payroll systems.
• Coordinate payroll-related employee changes and review payroll data for accuracy.
• Serve as liaison between employees, HR, Payroll, and Finance regarding payroll inquiries.
• Assist with benefits administration, enrollment activities, retirement plans, and annual benefits processes.
• Maintain payroll and benefits records in accordance with regulatory and audit requirements.

Administrative Support

• Coordinate employee ID issuance and access-related requests.
• Maintain department records, files, and documentation.
• Responsible for vendor coordination and employee service-related administrative tasks.
• Act as “facility in charge” and manage relationships with vendors and landlord.
• Follow up and track invoice payments.
• Support HR hiring agenda including job postings, candidate screening, interview scheduling, reference checks, and pre-employment documentation. and organizational projects assigned .
• Facilitate onboarding activities to ensure seamless employee experience.
• Coordinate with hiring managers and relevant departments regarding staffing requirements and onboarding needs.
• Monitor completion of required onboarding activities, compliance training, and access requests.
• Maintain candidate and recruitment records in accordance with internal policies and regulatory requirements.

Qualification and Experience:

• Bachelor's Degree in Human Resources, Business Administration, or related field preferred.
• 3-5 years of progressive Human Resources experience.
• Previous experience in payroll administration is a must
• Knowledge of HRIS systems and payroll platforms.
• Familiarity with employment laws and HR compliance requirements
• Mathematical Skills
• Analytical Skills
• Planning and organizing skills
• Sound interpersonal skills
• Ability to communicate in English / Arabic
• Ability to ensure extreme confidentiality
• Good knowledge of MS Office suite and related payroll systems