Payroll & Admin Specialist (Multi-State)

Penington-Painting-Company-LL; Chandler (AZ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Health Savings Account (HSA)

Paid time off (PTO)

Job summary

Penington Painting Company is seeking a seasoned Payroll / Administrative Assistant to manage our payroll and support day-to-day operations in a small, tight-knit office. This role emphasizes accurate multi-state payroll, with opportunities for growth in a long-term position.

The ideal candidate has 5-8 years of payroll experience, including certified payroll, and thrives in a collaborative, reliable office environment.

Qualifications

• 5-8 years of payroll experience, including multi-state payroll.
• Certified payroll experience (prevailing wage / Davis-Bacon reporting).
• Long-term, stable role with room to grow.
• Sharp attention to detail and the ability to manage your work with little oversight.
• A true team player: self-directed, but never "not my job".
• A positive attitude and a steady, dependable presence in the office.
• Comfortable in a small-office setting where roles flex.

Responsibilities

• Process weekly multi-state construction payroll accurately and on time, with correct job and phase-code cost allocation across active projects.
• Calculate and apply subsistence, per diem, and premium or travel pay per union and project rules.
• Handle payroll corrections promptly and accurately.
• Manage wage garnishments and IWOs in line with state and federal requirements.
• Prepare and submit certified payroll (WH-347 and state-equivalent reports) for prevailing-wage and public-works projects.
• Maintain union setup and reporting (fringes, dues, and related filings) and support union audits.
• Partner with the Recruitment Specialist on hiring and onboarding.
• Help with new hire communication and 90-day check-ins.
• Handle employment verifications and unemployment claims.
• Coordinate exit paperwork and offboarding.
• Act as a point of contact for our field crews.
• Pitch in wherever an extra set of hands is needed during busy stretches.

Skills

Payroll experience

Multi-state payroll

Attention to detail

Team player

Self-directed

Reliable presence

Job description

Penington Painting Company is seeking a seasoned Payroll / Administrative Assistant to manage our payroll and support day-to-day operations in a small, tight-knit office. This role emphasizes accurate multi-state payroll, with opportunities for growth in a long-term position.

The ideal candidate has 5-8 years of payroll experience, including certified payroll, and thrives in a collaborative, reliable office environment.