Payroll (Acct focused)

CFS; Mishawaka (IN); On-site; USD 60,000 - 69,000; Full time

Job summary

CFS is seeking a Payroll Specialist (Accounting-Focused) to join our Mishawaka payroll team onsite. This role supports payroll operations for approximately 365 employees across multiple entities and states, emphasizing accounting, tax compliance, and reporting rather than HR tasks.

The ideal candidate will handle payroll processing, taxes, and reconciliations with a strong eye for financial accuracy and regulatory compliance, using UKG and Vista as core systems.

Qualifications

• Experience processing high-volume payroll.
• Knowledge of payroll taxes, tax filings, deductions, garnishments, and payroll compliance.
• Experience with payroll reconciliations and payroll reporting.
• Experience with UKG, Vista, or similar payroll systems preferred.
• Strong Excel skills; Pivot Tables and VLOOKUPs are a plus.
• Union payroll experience is helpful but not required.
• Ability to work accurately and meet strict payroll deadlines.

Responsibilities

• Process weekly payroll for approximately 365 employees across multiple entities.
• Ensure payroll is accurately completed by Tuesday deadlines for Wednesday pay dates.
• Process both union and non-union payroll.
• Prepare and submit union payroll reports and union fund contributions.
• Serve as a point of contact for union payroll-related questions.
• Calculate, review, and remit federal, state, and local payroll taxes.
• Manage payroll deductions, garnishments, FICA, and other withholdings.
• Review and file payroll tax returns and compliance reports.
• Perform payroll audits and reconciliations to ensure accuracy.
• Maintain payroll records and ensure compliance with payroll laws and regulations.
• Reconcile PTO balances between UKG and Vista.
• Utilize Excel to prepare reports, reconciliations, and payroll analysis.

Skills

Payroll processing

Payroll taxes

Payroll reporting

Reconciliations

Excel (Pivot Tables, VLOOKUP)

Union payroll experience

Deadlines

Tools

UKG

Vista

Job description

Payroll Specialist (Accounting-Focused)
Location: Mishawaka, IN
Salary: $60,000 - $69,000
Schedule: 100% Onsite | Monday-Friday

Join a Growing Payroll Team

Our client is seeking a Payroll Specialist to join their growing payroll team and support payroll operations for approximately 365 employees across multiple companies and states.

This is an excellent opportunity for a payroll professional who enjoys the accounting, tax, compliance, and reporting side of payroll.

This is NOT an HR role. We are specifically seeking a payroll professional whose focus has been payroll processing, payroll taxes, reporting, reconciliations, and compliance. This position is part of the accounting function and is ideal for someone who prefers working with numbers, payroll regulations, and financial accuracy rather than employee relations, recruiting, or benefits administration.

Responsibilities

• Process weekly payroll for approximately 365 employees across multiple entities.
• Ensure payroll is accurately completed by Tuesday deadlines for Wednesday pay dates.
• Process both union and non-union payroll.
• Prepare and submit union payroll reports and union fund contributions.
• Serve as a point of contact for union payroll-related questions.
• Calculate, review, and remit federal, state, and local payroll taxes.
• Manage payroll deductions, garnishments, FICA, and other withholdings.
• Review and file payroll tax returns and compliance reports.
• Perform payroll audits and reconciliations to ensure accuracy.
• Maintain payroll records and ensure compliance with payroll laws and regulations.
• Reconcile PTO balances between UKG and Vista.
• Utilize Excel to prepare reports, reconciliations, and payroll analysis.

Qualifications

• Experience processing high-volume payroll.
• Knowledge of payroll taxes, tax filings, deductions, garnishments, and payroll compliance.
• Experience with payroll reconciliations and payroll reporting.
• Experience with UKG, Vista, or similar payroll systems preferred.
• Strong Excel skills; Pivot Tables and VLOOKUPs are a plus.
• Union payroll experience is helpful but not required.
• Ability to work accurately and meet strict payroll deadlines.

Ideal Candidate

• Payroll is your specialty and career focus.
• Enjoys payroll accounting, tax compliance, reporting, and reconciliations.
• Prefers working within Accounting/Finance rather than HR.
• Detail-oriented, organized, and deadline-driven.
• Thrives in a collaborative team environment and takes pride in payroll accuracy.