Payroll & Accounts Payable Clerk

Monroe Health; Union (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

Monroe Health Center in Union, WV is seeking a detail-oriented Payroll & Accounts Payable Clerk for a full-time role. You will support payroll processing, vendor invoicing, journal entries, and credentialing/enrollment activities to ensure accurate records and regulatory compliance.

The ideal candidate will have payroll experience, strong organizational skills, and the ability to handle confidential information with discretion in a health-care setting. Prior AP/payroll exposure is preferred.

Qualifications

• High school diploma or equivalent required.
• Two years of accounting or bookkeeping experience preferred.
• At least six months of payroll experience preferred.
• Experience with payroll, timekeeping, or financial software preferred.
• Proficiency in Word, Excel, and Outlook.

Responsibilities

• Enter employee hours, PTO, holidays, and leave into payroll software.
• Review biweekly timesheets, verify time records, and transmit payroll data for processing.
• Maintain confidential payroll records and related documentation.
• Prepare payroll reports and payments for deductions like taxes and benefits.
• Monitor leave balances (vacation/PTO) and accruals.
• Process and record federal/state payroll tax deposits.

Skills

Detail-oriented

Organized

Dependable

Accounting experience

Payroll experience

Education

High school diploma or equivalent

Two years accounting or bookkeeping experience preferred

Payroll experience preferred

Tools

Microsoft Office

Payroll/timekeeping software

Job description

Monroe Health Center is seeking a detail-oriented, organized, and dependable Full-time Payroll & Accounts Payable Clerk to support our organization's financial and administrative operations in Union, WV. This position is responsible for assisting with payroll processing, accounts payable, financial recordkeeping, petty cash reconciliation, and related accounting functions. The role also supports provider credentialing and insurance enrollment activities to help ensure accurate records, regulatory compliance, and efficient organizational operations.

The ideal candidate will demonstrate strong attention to detail, excellent communication skills, sound organizational abilities, and a commitment to confidentiality, accuracy, and customer service. Experience in accounting, bookkeeping, and payroll is preferred.

As a Federally Qualified Health Center (FQHC), our organization is committed to providing quality, accessible healthcare to the communities we serve. This position plays an important role in supporting that mission through accurate financial administration and reliable operational support.

Essential Duties and Responsibilities

Payroll Administration

• Utilize timekeeping and payroll software to enter employee hours worked, paid time off (PTO), holidays, and other applicable leave.
• Review biweekly timesheets for accuracy and completeness, verify employee time records, transfer payroll information into the payroll service system, verify employee deductions, and transmit payroll data for processing.
• Maintain accurate and confidential payroll records and related documentation.
• Prepare reports and payments associated with payroll deductions, including annuities, garnishments, health insurance premiums, and other applicable deductions.
• Monitor and update employee leave balances, including vacation and PTO accruals and usage.
• Process and record applicable federal and state payroll tax deposits in accordance with established requirements.
• Respond to employee questions regarding payroll, deductions, timekeeping, and corrections in a timely and professional manner.
• Assist with the preparation of payroll-related journal entries and supporting documentation.

Accounts Payable and Financial Support

• Assist the Chief Financial Officer with accounts payable functions and general accounting support.
• Review, verify, and process vendor invoices and payments, ensuring expenses are charged to the appropriate general ledger accounts and supported by proper documentation.
• Communicate with vendors to research and resolve invoice discrepancies, payment questions, and other accounts payable issues.
• Maintain an organized and complete filing system for accounting records, invoices, payment documentation, and financial reports.
• Assist with maintaining records of daily deposits and ensuring accurate balances through timely entry into the organization's financial management software.
• Reconcile petty cash expenditures for each location and prepare supporting documentation for reimbursement.
• Assist with the preparation of financial records, reports, and supporting documentation for the annual external audit.
• Assist with 340B Program compliance-related activities, documentation, and recordkeeping as assigned.
• Maintain compliance with organizational policies, procedures, and applicable financial controls.

Provider Credentialing and Enrollment

• Maintain current and accurate credentialing records for licensed providers, including verification of licenses, certifications, and other required credentials through primary and secondary sources, as applicable.
• Track provider license and certification expiration dates and renewals to help ensure credentials remain current.
• Assist Human Resources with the review and verification of prospective provider credentials as needed.
• Provide credentialing documentation and information to the CEO and Board of Trustees to support the provider privileging process.
• Coordinate provider enrollment and recredentialing activities with commercial insurance plans and state and federal healthcare programs.
• Communicate with insurance companies and payer representatives regarding provider enrollment, credentialing documentation, status updates, and related inquiries.
• Maintain accurate records of provider enrollment applications, correspondence, approvals, and renewals.

Education and Experience Requirements

• High school diploma or equivalent required.
• Two years of experience in accounting or bookkeeping preferred.
• At least six months of payroll experience preferred.
• Experience with financial management, payroll, or timekeeping software preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong verbal and written communication skills, with the ability to communicate effectively with employees, vendors, insurance representatives, and other internal and external contacts.
• Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities and maintain accurate records.
• Ability to work independently, follow established procedures, and complete assignments within prescribed guidelines.
• Ability to work under pressure, prioritize tasks, meet deadlines, and maintain a professional and positive attitude.
• Ability to handle confidential information with discretion and integrity.

Monroe Health Center is an Equal Opportunity Employer.