Payroll & Accounts Payable Administrative Assistant

Lewiston Police; Lewiston (ME); On-site; USD 46,000 - 52,000; Full time

Job summary

Lewiston Public Works is seeking a Payroll & Accounts Payable Administrative Assistant to support the department on a full-time basis. The role handles payroll auditing, vendor invoicing, and records management in a fast-paced environment.

Responsibilities include maintaining payroll, seniority, and training records, processing invoices, and preparing reports with various computerized systems. Strong attention to detail and confidentiality are essential.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.
• Multiple years of relevant payroll, accounting, administrative, or municipal experience is preferred.

Responsibilities

• Process and audit daily and weekly payroll for Public Works employees.
• Maintain payroll, seniority, training, and contractual records; ensure compliance with bargaining agreements.
• Process invoices, reconcile vendor statements, and track materials and purchase orders.

Skills

Attention to detail

Confidentiality

Multitasking

Communication

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Payroll & Accounts Payable Administrative Assistant

GENERAL INFORMATION: Department: Public Works

Barg. Unit: Maine Service Employees Association (MSEA)

Status: Full-Time, 40 hours/week

Grade: 14 [$22.03-$24.82/hour, based on experience. Contract currently under negotiation]

Schedule: Monday-Friday, Days (7:00am-3:00pm)

WORK ACTIVITIES: Responsible for processing and auditing daily and weekly payroll for Public Works employees, maintaining payroll, seniority, training, and contractual records, and ensuring compliance with applicable bargaining agreements. Processes invoices, reconciles vendor statements, tracks materials and purchase orders, and maintains fuel, vehicle maintenance, and billing records. Assists with accident and workers' compensation reporting and prepares reports using various computerized systems. The position requires strong attention to detail, accuracy, confidentiality, and the ability to manage multiple priorities and deadlines in a fast-paced, high-stress environment.

EDUCATION AND EXPERIENCE: High school diploma or equivalent required, associate's degree preferred, Multiple years of relevant payroll, accounting, administrative, or municipal experience is preferred.

Application deadline is August 30th, 2026.

Only interviewed candidates will be notified.