Payroll & Accounting Specialist — Corrections

State of Ohio; St. Clairsville (OH); On-site; USD 28,000 - 39,000; Full time

Job summary

The Belmont Correctional Institution in St. Clairsville handles payroll operations for staff, requiring precise data entry in Kronos and OAKS, accurate leave and schedule maintenance, and timely payroll reporting.

The role involves using Cognos for reports, processing deductions and taxes, answering employee payroll questions, and ensuring compliance in a full-time on-site environment within the State of Ohio.

Qualifications

• Experience with Kronos Timekeeping and OAKS Payroll systems.
• Payroll processing and tax withholding knowledge.
• Attention to detail and data accuracy required.

Responsibilities

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments). Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.

Skills

Accounting and Finance

Payroll/Benefits Administration

Analyzation

Attention to Detail

Customer Focus

Teamwork

Time Management

Tools

Kronos Timekeeping System

OAKS Payroll system

Cognos reports

Job description

The Belmont Correctional Institution in St. Clairsville handles payroll operations for staff, requiring precise data entry in Kronos and OAKS, accurate leave and schedule maintenance, and timely payroll reporting.

The role involves using Cognos for reports, processing deductions and taxes, answering employee payroll questions, and ensuring compliance in a full-time on-site environment within the State of Ohio.