Financial Associate (Payroll) - 20021886

Ohio Department of Rehabilitation and Correction (ODRC); Orient (OH); On-site; USD 32,000 - 34,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction (ODRC) is seeking a payroll specialist to manage Kronos timekeeping and OAKS payroll functions, ensure accurate leave posting and schedule updates, and support timely payroll processing. The role emphasizes meticulous data entry, tax handling, and deduction management in a correctional agency setting.

The position requires experience in payroll systems, strong analytical skills, and attention to detail, with a full-time on-site schedule at the

Qualifications

• Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus

Responsibilities

• Process payroll using Kronos and OAKS; verify leave and schedule changes.
• Audit timesheets and ensure accuracy for payroll processing deadlines.
• Prepare and post deductions, taxes, and payroll payments.

Skills

Accounting

Payroll

Attention to Detail

Time Management

Teamwork

Customer Focus

Analyzation

Education

HS Technical Program in Accounting

Associate Core in Business Administration/Accounting/Finance

Job description

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments). Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll.
• Alerts supervisor to problem situations.
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies
• Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s
• Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files)
• Works on special projects &/or committees

What You'll Do

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments). Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll.
• Alerts supervisor to problem situations.
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies
• Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s
• Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files)
• Works on special projects &/or committees
• Attends meetings, trainings & conferences

Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position.

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

• Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Or completion of associate core program in business administration, accounting, finance or related field.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills:

Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus

Organization

Rehabilitation & Correction - Correctional Reception Center

Agency Contact Name and Information

Personnel Director 614-585-5016/ [e-mail]

Unposting Date

Sep 24, 2026, 3:59:00 AM

Work Location

Correction Reception Center

Primary Location

United States of America-OHIO-Pickaway County-Orient

Compensation

$23.65

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Professional Skills

Analyzation, Attention to Detail, Customer Focus, Teamwork, Time Management

Agency Overview

Who We Are…

Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!