Payroll Accounting Specialist

TMA Accounting + TMA Payroll; Indianapolis (IN); Hybrid; USD 33,062 - 44,083; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with matching

PTO - 80 hours per year

Employee events throughout the year

Job summary

TMA Accounting + TMA Payroll in Indianapolis seeks a Payroll Accounting Specialist to manage payroll for small business clients. The role includes client support, payroll processing, and assistance with tax filings. Applicants should ideally possess a Bachelor’s degree and experience in customer service. The company promotes career growth with a collaborative environment and professional development, including paid certification. Compensation ranges from $24 to $32 per hour, with benefits including medical plans and a 401(k) match.

Qualifications

• Bachelor's degree preferred.
• Significant experience in a professional setting strongly preferred.
• Ability to learn new tools quickly.
• Clear, professional communicator with a client-focused attitude.
• Organized and able to manage multiple deadlines independently.
• Team-oriented with a genuine interest in career growth.

Responsibilities

• Process payroll for 90–120 clients according to schedules.
• Prepare and reconcile period-end reports.
• Communicate proactively with clients for accurate payroll data.
• Support clients on payroll platform issues.
• Assist with quarterly and annual payroll tax filings.

Skills

Attention to detail

Customer service

Tech-savvy

Microsoft Office proficiency

Professional communication

Organized and detail-oriented

Team-oriented

Education

Bachelor's degree

Job description

Payroll Accounting Specialist

Professional payroll work for small business clients - with paid certification and a clear path to grow.

About TMA

TMA Small Business Accounting, P.C. is an Indianapolis firm that has served small business owners across Indiana for more than 25 years. TMA brings accounting, payroll, and taxes together for 300+ small businesses under one roof - one team, integrated systems, year-round support. Learn more at https://www.tmasmallbusinessaccounting.com/tma-careers.

Role Overview

Reporting to the Director of Payroll Services, the Payroll Accounting Specialist processes payroll for an assigned group of small business clients, supports those clients in their use of TMA's payroll platform, and assists the Payroll Compliance & Tax Manager with quarterly and annual payroll tax filings. For team members who pursue it, this role offers a natural path to senior payroll roles.

What You'll Do

Payroll Processing Services

• Fully process assigned payrolls for 90–120 clients according to established schedules
• Prepare and reconcile period-end reports and process payroll adjustments as required
• Prepare and distribute payroll deliverables in accordance with each client's designated delivery method and deadline

Client Communication and Support

• Communicate proactively with clients to support them in submitting timely and accurate payroll data each pay period
• Provide support and resolve issues for clients who encounter difficulties using TMA's payroll platform
• Conduct quarterly business reviews to ensure clients have the service options and professional support they need

Tax Filing and Documentation Support

• Support the Payroll Compliance & Tax Manager with quarterly and annual federal and state payroll tax filings for assigned clients
• Maintain accurate timekeeping and project status records in TMA's workflow and tracking systems
• Maintain complete, well-organized client documentation in TMA's established filing systems

Qualifications

• Bachelor's degree preferred
• Significant experience in a professional setting strongly preferred - particularly in roles requiring attention to detail and customer service
• Payroll experience not required
• Tech-savvy - able to learn new tools quickly. Proficiency in Microsoft Office strongly preferred.
• Clear, professional communicator with a client-focused attitude
• Organized and detail-oriented; able to manage multiple deadlines independently
• Team-oriented with a genuine interest in career growth

Compensation and Benefits

• $24–$32/hour, depending on experience and other qualifications
• Medical, dental, and vision plans
• 401(k) with matching
• PTO - 80 hours per year, with additional PTO after 5 and 10 years of service
• 15+ employee events per year, including Family Day at Victory Field

Culture and Growth

• Stable, established firm with 95%+ client retention and consistent growth
• Named one of the Best Places to Work in Indiana, 2025 and 2026
• Collaborative team environment with experienced CPAs, EAs, and CPPs
• Professional development included - TMA sponsors Fundamental Payroll Certification (FPC) for this role (paid and on company time), with support for advanced certifications like CPP as you grow
• Work that matters - we help small business owners build stronger businesses

Location and Schedule

• In-office at our Indianapolis location: 9595 Whitley Drive, Suite 102
• Monday–Friday, 8:00 a.m. to 5:00 p.m.
• Up to 20% work-from-home flexibility, earned after six months