Payroll & Accounting Assistant

Jones Walker LLP; New Orleans (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Jones Walker LLP in New Orleans is seeking a Payroll and Accounting Assistant to support payroll processing and cost-entry duties in the firm’s local office. This full-time role includes training and a fast-paced environment.

You will collect data, verify new hire details with HR, update taxation and benefits records, handle semi-monthly payroll, and generate internal reports. The position emphasizes confidentiality, accuracy, and teamwork within a large law firm setting.

Qualifications

• High school diploma or equivalent; associate's degree or prior payroll experience preferred.
• Proficiency in Microsoft Excel and strong data entry skills.
• Ability to maintain the confidentiality of employee compensation and personal information.
• Detail-oriented, well-organized, and able to work effectively in a fast-paced environment.
• Excellent written and oral communication skills.
• Strong numerical aptitude and ability to learn new processes quickly.

Responsibilities

• Maintain payroll information by collecting, calculating, and entering data.
• Verify new hire information provided by the Human Resources Department.
• Update payroll records to reflect changes in tax exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
• Maintain payroll operations by following established policies and procedures and reporting needed changes.
• Collect, edit, and adjust time clock punches.
• Process semi-monthly payroll.
• Submit FSA information to healthcare providers.
• Maintain vacation and sick leave accruals.
• Balance and import the semi-monthly payroll journal entry.
• Respond to payroll-related inquiries.
• Compile and distribute internal management reports from the payroll system.
• Maintain accounting-related spreadsheets.
• Import or enter costs into the firm's accounting system for billing to firm clients.
• Perform other tasks and projects as assigned by the Payroll Manager or other Accounting Managers

Skills

Data entry

Confidentiality

Communication

Numerical aptitude

Attention to detail

Organization

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Excel

Job description

Description

The Payroll and Accounting Assistant is a full-time position responsible for payroll processing and cost entry duties in the New Orleans office of a large law firm. Training will be provided.

Primary Duties

• Maintain payroll information by collecting, calculating, and entering data.
• Verify new hire information provided by the Human Resources Department.
• Update payroll records to reflect changes in tax exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
• Maintain payroll operations by following established policies and procedures and reporting needed changes.
• Collect, edit, and adjust time clock punches.
• Process semi-monthly payroll.
• Submit FSA information to healthcare providers.
• Maintain vacation and sick leave accruals.
• Balance and import the semi-monthly payroll journal entry.
• Respond to payroll-related inquiries.
• Compile and distribute internal management reports from the payroll system.
• Maintain accounting-related spreadsheets.
• Import or enter costs into the firm's accounting system for billing to firm clients.
• Perform other tasks and projects as assigned by the Payroll Manager or other Accounting Managers

Requirements

• High school diploma or equivalent; associate's degree or prior payroll experience preferred.
• Proficiency in Microsoft Excel and strong data entry skills.
• Ability to maintain the confidentiality of employee compensation and personal information.
• Detail-oriented, well-organized, and able to work effectively in a fast-paced environment.
• Excellent written and oral communication skills.
• Strong numerical aptitude and ability to learn new processes quickly.

This job summary is only meant to be a representative summary of the major responsibilities and accountabilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.