Payroll Accountant

WV Talent Collective; Chicago (IL); Hybrid; USD 70,000 - 95,000; Full time

Job summary

WV Talent Collective seeks a Payroll Accountant to manage domestic and international payroll accuracy and timeliness in a hybrid Chicago setting. The role supports journal entries, reconciliations, and audit-ready reporting while ensuring confidentiality and strong service orientation.

You will collaborate with ADP providers, foreign payroll partners, and internal teams to resolve issues and improve payroll processes. A 3–5 year payroll background with Excel and ADP experience is preferred.

Qualifications

• Bachelor’s degree and 3–5 years of payroll and general accounting experience, with international payroll experience preferred.
• Hands‑on knowledge of journal entries, reconciliations, payroll reporting, and ADP systems.
• Hands-on international payroll experience, including coordination with foreign payroll providers.
• Demonstrate strong attention to detail, accuracy, organization, analytical judgment, and ability to meet deadlines while managing multiple priorities.
• Maintain integrity, professionalism, discretion, accountability, and confidentiality with minimal supervision.
• Communicate effectively and provide responsive customer service in a dynamic, team‑oriented environment.
• Use intermediate Excel skills to support payroll reporting, reconciliations, data review, and analysis.
• Experience with ADP Workforce Now and ADP Celergo preferred.
• Experience supporting external audits, payroll compliance reviews, or year-end reporting processes.

Responsibilities

• Process domestic and international payroll accurately and on schedule using ADP Comprehensive Services, ADP Celergo, and foreign payroll providers.
• Prepare, review, and audit payroll reporting, including weekly, monthly, quarterly, and year-end reports.
• Prepare payroll-related journal entries and reconcile payroll, benefit, insurance, vacation, sick leave, and related liability accounts.
• Maintain accurate payroll records, reconcile payroll registers to the general ledger, and ensure documentation is complete and compliant.
• Administer payroll-related deductions, tax codes, garnishments, retirement plan deductions, FSA funding, Form 5500 reporting, and audit support.
• Monitor timecard compliance, enforce payroll deadlines, communicate follow-up requirements to employees and supervisors, and calculate accurate vacation and time-off accruals.
• Respond to payroll inquiries and coordinate with ADP, foreign payroll providers, and internal partners to resolve issues promptly.
• Support compliance with payroll laws, company policies, and best practices while identifying opportunities to improve processes, controls, and reporting.

Skills

Attention to detail

Analytical judgment

Communication

Discretion and confidentiality

Time management

Team-oriented collaboration

Excel proficiency

Education

Bachelor’s degree

Tools

ADP Comprehensive Services

ADP Celergo

ADP Workforce Now

Microsoft Dynamics 365 Business Central

Job description

Our client, a global player in the hospitality world, is looking for a Payroll Accountant to join their team as they continue to grow. The Payroll Accountant plays a critical role in ensuring accurate, timely, and compliant payroll operations across domestic and international populations. This role supports payroll processing, account reconciliations, payroll-related journal entries, tax and audit activities, and employee-facing issue resolution with a high degree of accuracy, confidentiality, and service orientation. It is a hybrid position, requiring 3 days per week in their downtown Chicago office.

Duties:

• Process domestic and international payroll accurately and on schedule using ADP Comprehensive Services, ADP Celergo, and foreign payroll providers.
• Prepare, review, and audit payroll reporting, including weekly, monthly, quarterly, and year-end reports.
• Prepare payroll-related journal entries and reconcile payroll, benefit, insurance, vacation, sick leave, and related liability accounts.
• Maintain accurate payroll records, reconcile payroll registers to the general ledger, and ensure documentation is complete and compliant.
• Administer payroll-related deductions, tax codes, garnishments, retirement plan deductions, FSA funding, Form 5500 reporting, and audit support.
• Monitor timecard compliance, enforce payroll deadlines, communicate follow-up requirements to employees and supervisors, and calculate accurate vacation and time-off accruals.
• Respond to payroll inquiries and coordinate with ADP, foreign payroll providers, and internal partners to resolve issues promptly.
• Support compliance with payroll laws, company policies, and best practices while identifying opportunities to improve processes, controls, and reporting.

Qualifications:

• Bachelor’s degree and 3–5 years of payroll and general accounting experience, with international payroll experience preferred.
• Apply payroll accounting knowledge, including journal entries, account reconciliations, payroll reporting, and ADP payroll systems.
• Hands‑on international payroll experience, including coordination with foreign payroll providers.
• Demonstrate strong attention to detail, accuracy, organization, analytical judgment, and ability to meet deadlines while managing multiple priorities.
• Maintain integrity, professionalism, discretion, accountability, and confidentiality with minimal supervision.
• Communicate effectively and provide responsive customer service in a dynamic, team‑oriented environment.
• Use intermediate Excel skills to support payroll reporting, reconciliations, data review, and analysis.
• Experience with Microsoft Dynamics 365 Business Central or a comparable enterprise accounting platform would be a nice plus
• Experience with ADP Workforce Now and ADP Celergo preferred.
• Experience supporting external audits, payroll compliance reviews, or year-end reporting processes.