Payroll Accountant

McCarl's Inc.; Bridgeville (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

McCarl's Inc. in Bridgeville, PA seeks a Payroll Accountant to ensure accurate and timely payroll processing, maintain compliance, and support audits. You will partner with Operations, HR, and Finance to record transactions and strengthen internal controls.

Responsibilities include processing weekly payroll for union and non-union staff, reconciling payroll-related GL accounts, preparing tax filings and union reports, and driving process improvements across payroll and workforce accounting.

Qualifications

• Bachelor's degree in accounting, finance, or business preferred.
• 1–3 years of payroll experience required.
• Construction industry and union payroll experience preferred.
• Certified payroll and prevailing wage experience preferred.
• Multi-state payroll experience preferred.

Responsibilities

• Process weekly payroll for union and non-union staff with accuracy and timeliness.
• Review time entries, pay rates, deductions, and earnings for accuracy.
• Reconcile payroll-related general ledger accounts and prepare supporting schedules.
• Coordinate W-2 processing, payroll tax filings, and unemployment filings.
• Support audits and drive payroll process improvements and internal controls.

Skills

Payroll expertise

Excel proficiency

Communication skills

Regulatory compliance understanding

Education

Bachelor's degree in accounting/finance/business

Tools

Vista by Viewpoint ERP

Job description

General Purpose:

Responsible for the accurate and timely processing of payroll while maintaining the accounting, compliance, reporting, and reconciliation activities associated with payroll operations. This position serves as a subject matter expert for payroll accounting and collaborates closely with Operations, Human Resources, and the Finance Team to ensure payroll-related transactions are properly recorded, reconciled, and compliant with all federal, state, local, union, and company requirements.

The Payroll Accountant is expected to identify and resolve root causes of payroll issues, strengthen internal controls, support audits, and drive process improvements across payroll and workforce-related accounting functions. This position is expected to identify and resolve root causes of payroll issues, strengthen internal controls, support audits, and drive process improvements across payroll and workforce-related accounting functions.

Essential Duties and Responsibilities:

Payroll Administration

• Process weekly payroll for union and non-union employee groups.
• Review employee time entries, pay rates, deductions, and earnings for accuracy.
• Process payroll adjustments, retroactive payments, corrections, and terminations.
• Maintain payroll records and supporting documentation.
• Administer garnishments, child support orders, tax levies, and other employee deductions.
• Ensure compliance with wage and hour laws, collective bargaining agreements, and company policies.

Payroll Accounting & Financial Reporting

• Reconcile payroll-related general ledger accounts including:
  • Payroll clearing accounts
  • Wage accruals
  • Payroll tax liabilities
  • Benefit liabilities
  • Union fringe benefit liabilities
  • PTO and accrued compensation accounts
• Analyze payroll variances and investigate discrepancies.
• Assist with monthly, quarterly, and annual close activities.
• Prepare payroll-related schedules for financial reporting and audit support.
• Maintain payroll burden calculations and labor allocation methodologies.

Tax, Compliance, and Regulatory Reporting

• Prepare and remit payroll tax payments.
• Prepare quarterly and annual payroll tax filings.
• Coordinate W-2 processing and year-end payroll activities.
• Manage unemployment compensation filings and notices.
• Prepare union reports and fringe benefit submissions.
• Coordinate certified payroll reporting and prevailing wage compliance requirements.
• Assist with responses to tax notices, government inquiries, and payroll audits.

Systems, Controls, and Process Improvement

• Maintain payroll procedures and desktop documentation.
• Identify payroll processing issues and determine root causes.
• Recommend and implement process improvements and internal controls.
• Support payroll system testing, upgrades, and implementations.
• Assist with maintaining union rate tables, payroll deductions, tax tables, and employee master data.
• Ensure compliance with company policies and segregation of duty requirements.

Employee & Management Support

• Serve as a resource for employee payroll inquiries.
• Support Operations with labor reporting and job cost inquiries.
• Assist Human Resources with employee onboarding and payroll-related changes.
• Partner with management to resolve payroll compliance and reporting issues.

Qualifications:

• Bachelor's degree in accounting, finance, business preferred.
• 1-3 years of payroll experience required.
• Construction industry experience required.
• Union payroll experience required.
• Certified payroll and prevailing wage experience preferred.
• Multi-state payroll experience preferred.
• Experience with Vista by Viewpoint or similar ERP systems preferred.
• Strong communication and customer service skills.
• Advanced Microsoft Excel skills.
• Strong understanding of payroll taxes and regulatory compliance.
• Familiarity with union payroll, fringe benefits, and prevailing wage requirements.

Travel Requirement:

N/A

Location:

44 Abele Rd, Bridgeville, PA 15017

Physical Requirements: Will regularly sit, use of hands/fingers, talk/hear. Will occasionally stand, walk, grasp, reach w/ hands/arms, bend/stoop/kneel/squat/crawl. Lift up to 10lbs. Near vision. Ability to adjust focus. Work Environment: Will regularly be in an office. For the most part, ambient room temperatures, lighting and traditional office equipment as found in typical office environment. Moderate noise level. Employees must use personal protective equipment as deemed necessary by the industry/construction safety standards and/or by McCarl's safety policy and procedures. To perform this job successfully, an individual must be able to perform each activity, duty and responsibility satisfactorily. The requirements listed here are representative of the knowledge, skill and/or ability required, however are not comprehensive. Items may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

McCarl's and Affiliates are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, veteran status, or on any other characteristic protected by law.