Payroll & AB219 Administrator

City of Lincoln; Upland (CA); On-site; USD 24,000 - 26,000; Full time

Job summary

City of Lincoln in California seeks a Payroll Administrator & AB219 Administrator to ensure accurate payroll processing and AB219 compliance. This role supports payroll operations, certified payroll reporting, and labor compliance while collaborating with HR, accounting, dispatch, and operations in a fast-paced environment.

The ideal candidate will have experience with AB219, high-volume payroll, and proficiency in UKG or equivalent payroll systems, maintaining confidentiality and accuracy in

Qualifications

• Experience in payroll administration and labor compliance.
• Experience with certified payroll and AB219 compliance preferred.
• Proficiency with payroll systems (UKG or similar).
• Ability to manage high-volume payroll and maintain accuracy.
• Strong communication and confidentiality.

Responsibilities

• Process weekly payroll accurately, including timecards and deductions.
• Audit timekeeping records for accuracy and compliance.
• Maintain payroll data in UKG or equivalent.
• Prepare certified payroll reports for AB219 projects.
• Support audits and respond to compliance inquiries.

Skills

Payroll processes

AB219 compliance

Data entry

Organizational skills

Microsoft Office

Communication skills

Education

High School diploma

Tools

UKG payroll system

Job description

• Base Pay $24.00 - $26.00 / Year

The Payroll Administrator & AB219 Administrator is responsible for processing and maintaining accurate payroll records while ensuring compliance with California prevailing wage (AB219) requirements. This role supports payroll operations, certified payroll reporting, and labor compliance while collaborating with HR, accounting, dispatch, and operations. The ideal candidate is detail-oriented, organized, and experienced in handling high-volume payroll and compliance documentation in a fast-paced environment.

Essential Functions of the Position:

Payroll Administration

• Process weekly payroll accurately and on time, including timecards, adjustments, and deductions.
• Review and audit timekeeping records for accuracy, ensuring compliance with company policies and labor laws.
• Maintain payroll records, employee data, and earnings history in the payroll system (UKG or equivalent).
• Coordinate with HR and management on new hires, terminations, pay rate changes, and employee status updates.
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner.
• Ensure compliance with federal, state, and local wage and hour laws.

AB219 & Labor Compliance Administration

• Manage and administer AB219 (public works) projects, ensuring full compliance with prevailing wage requirements.
• Prepare, review, and submit certified payroll reports accurately and on schedule.
• Track project details, job classifications, wage determinations, and fringe benefits.
• Maintain organized and audit-ready records for all AB219 and labor compliance documentation.
• Coordinate with Sales, Dispatch, Credit, and Operations to ensure proper job setup and billing alignment.
• Support audits and respond to compliance inquiries from agencies or clients.

Administrative & Reporting Support

• Perform high-volume data entry with a high level of accuracy.
• Maintain organized electronic and physical filing systems for payroll and compliance records.
• Generate payroll, labor compliance, and project reports as needed.
• Assist with month-end and year-end payroll processes, including reporting and reconciliations.
• Support cross-functional teams to ensure accurate billing, job costing, and reporting.
• Perform additional duties as assigned to support department operations.

Skills and Knowledge:

• Strong understanding of payroll processes and prevailing wage (AB219) compliance.
• High attention to detail and accuracy in data entry and reporting.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Problem-solving mindset with the ability to meet deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).

Requirements:

• Proven experience in payroll administration and/or labor compliance.
• Experience with certified payroll and prevailing wage (AB219) strongly preferred.
• Experience with payroll systems such as UKG or similar platforms preferred.
• Ability to adapt in a fast-paced, high-volume environment.
• Professional demeanor and strong teamwork skills.
• High School diploma or equivalent; additional education in accounting, HR, or related field is a plus.