Payroll & A/P Manager

DeKalb Health; Burlington (NC); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

PTO

Seven paid holidays

Medical, dental, vision, disability, &

403B match after 12 months

Mission-driven work across NC

Job summary

AuthoraCare Collective is seeking an experienced Payroll & A/P Manager to lead our Accounts Payable, Claims, and Payroll functions. This hands-on role owns full-cycle payroll processing, payroll review, and month-end reconciliations tied to payroll and accounts payable.

Based in Greensboro or Burlington, NC, the position is full-time with a hybrid schedule (minimum 3 days in office weekly). The role supervises the Payroll Specialist and AP Specialist and offers competitive benefits within a

Qualifications

• Solid, hands-on payroll experience required with full-cycle payroll processing.
• Strong understanding of payroll taxes, quarterly payroll tax returns, and SUTA.
• Experience with multi-state payroll setup and compliance.
• Familiarity with benefits administration (HSA, FSA, health, dental, 401(k)).
• 4+ years in accounts payable, payroll, or related accounting.
• Strong Excel and MS Office skills; detail-oriented and organized.
• Ability to lead a small team and work independently.

Responsibilities

• Oversee full-cycle payroll processing, including mileage reimbursement processing.
• Review payroll processing each pay cycle for accuracy prior to finalization.
• Review claims processing and reconciliation for accuracy, including Nursing Home Medicaid claims.
• Reconcile payroll-related general ledger accounts.
• Hire, train, and motivate accounts payable and payroll staff; provide guidance.
• Ensure all AP invoices and claims are approved and recorded weekly; manage accruals.

Skills

Payroll processing

Payroll taxes & SUTA

Multi-state payroll

Benefits administration

Accounts payable & payroll experience

MS Excel

MS Office

Deadline-driven

Team leadership

Education

Bachelor's degree in accounting/finance/business

Tools

MS Office

Job description

• Employee Type Full Time

AuthoraCare Collective is currently seeking a Payroll & A/P Manager. This is a full-time hybrid position Monday - Friday, 8:00am - 5:00pm with a minimum of 3 days in the office each week and an office base of Greensboro or Burlington, NC.

AuthoraCare Collective is a nonprofit hospice, palliative care, and home health organization serving patients and families across North Carolina. Our Finance team supports the financial integrity of our mission, ensuring accuracy, consistency, and strong internal controls so our organization can continue to serve those who need us most.

Position Summary

AuthoraCare Collective is seeking an experienced Payroll & A/P Manager to lead our Accounts Payable, Claims, and Payroll functions. This role is ideal for a hands-on accounting professional with solid payroll experience who is ready to take ownership of monthly payroll-related accounting, mentor a small team, and be a trusted partner to Finance leadership.

Reporting to the Controller, the Payroll & A/P Manager will supervise the Payroll Specialist, Claims Analyst, and Accounts Payable Specialist, while personally owning full-cycle payroll processing, payroll review, and month-end reconciliations tied to payroll and accounts payable.

Our team members enjoy the following benefits:

• Paid time off (PTO)


• Seven paid holidays


• Medical, dental, vision, disability, and life insurance


• 403B match after 12 months of service


• In addition we offer mission-driven work supporting hospice, palliative care, and home health services across North Carolina and direct access to finance leadership and broad scope across all three organizational entities

Required Qualifications

• Solid, hand-on payroll experience is essential, with a strong focus on full-cycle payroll processing


• Strong understanding of payroll taxes, quarterly payroll tax returns, and SUTA


• Experience with multi-state payroll setup and compliance


• Familiarity with benefits administration, including HSA, FSA, health, dental, and 401(k) plans


• 4+ years of experience in accounts payable, payroll, or a broader accounting department


• Strong excel and MS office skills


• High attention to detail, strong organizational skills, and the ability to manage deadlines across multiple priorities


• A motivated self-starter who can work independently and lead a team

Preferred Qualifications

• Bachelor's degree in accounting, finance, business, or a related field preferred; equivalent work experience will be considered in lieu of a degree. Prior supervisory or team-lead experience


• No prior claims experience necessary, training will be provided

Key Responsibilities

• Oversee full-cycle payroll processing, including mileage reimbursement processing

Review payroll processing each pay cycle for accuracy prior to finalization

Review claims processing and reconciliation for accuracy, including Nursing Home Medicaid Room and Board claims

Reconcile payroll-related general ledger accounts

Hire, train, motivate, and evaluate accounts payable and payroll staff members

Ensure all Accounts Payable invoices and claims are properly approved and accurately recorded weekly

Determine and reconcile monthly Accounts Payable accruals and trade balances to the general ledger

Oversee payroll workflow to ensure timely, accurate processing and PTO review

Prepare documentation for the annual 403(b) audit

Assist external auditors with requested reports

Serve as a resource for payroll/timekeeping system reporting

Summary

Our Mission

AuthoraCare Collective empowers people to be active participants in their care journey, enabling them to live on their own terms through personalized support for mind, body, and spirit.

Our patients are always the author of their life story. During a challenging illness, AuthoraCare Collective helps them author more moments that matter, regardless of the stage of their illness or condition. This is captured by our tagline: Your Story. Our Expert Care.