Payments Analyst

Department of Correction; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

The New York City Department of Correction is seeking a Payments Analyst to join the Budget / Finance Division. This role processes payments for invoices from vendors serving the Department and reports to the Division Director. You will manage several vendors and ensure timely, accurate payments.

Qualified applicants must have clerical/administrative experience, with several education pathways supported. The position involves compliance with residency rules and city policies, and may offer

Qualifications

• Bachelor's degree from an accredited college and three years of full-time clerical/administrative experience, 1 year in a supervisory capacity.
• Associate degree or 60 credits and four years of full-time clerical/administrative experience, including 1 year supervisory experience.
• High school diploma or equivalent and five years of full-time clerical/administrative experience, including 1 year supervisory experience.
• Education/experience equivalent to 1–3 above, with at least 1 year of supervisory experience; higher education substituted for clerical work at 30 credits per 6 months up to 3.5 years.

Responsibilities

• Verifying invoices for accuracy against purchase orders.
• Creating and approving payment vouchers for reimbursement.
• Developing tracking mechanisms for data, documents, and production.
• Identify and collect documents and materials requested by agency.
• Review documents to ensure they respond to the request.
• Communicate through electronic and written correspondence.
• Assist with preparation of presentation materials and reports.
• Prioritize and manage multiple projects simultaneously.
• Perform general office functions and related duties.

Skills

Analytical thinking

Payment technology knowledge

Data analysis

Payment systems expertise

Education

Bachelor's degree

Associate degree or 60 credits

High school diploma or educational equivalent

Education/experience equivalent with supervisory experience

Job description

Only candidates who are permanent in the title of Principal Administrative Associate (PAA) within a NYC agency may apply to this job posting.

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed at moving the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

The Budget / Finance Division is seeking a Payments Analyst to join their Accounts Payable Unit. The Division processes payments for all invoices submitted by vendors providing goods or services to the New York City Department of Correction. Reporting directly to the Director of the Budget / Financial Services Division, the selected candidate will have several vendors assigned to them for whom they will be responsible.

Responsibilities

• Verifying all invoices submitted for payment for accuracy and completeness against the corresponding purchase order;
• Creating payment vouchers and approving payment vouchers for reimbursement;
• Develop tracking mechanisms for data and document collection, storage, and production;
• Accurately and promptly identify and collect documents, information and materials requested by agency;
• Review documents received and ensure that the documents are in response to the request;
• Communicate and handle incoming and outgoing electronic communications and written correspondence;
• Assist with preparation of presentation materials, review reports and documents;
• Prioritize and manage multiple projects simultaneously; and
• Perform general office functions and related duties as assigned.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above.
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above.
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Analytical thinking
• Payment technology knowledge
• Data analysis
• Payment systems expertise

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.